Workplace Experience Manager

Key Responsibilities

Office Operations & Administration

• Manage day-to-day office operations, ensuring a smooth and efficient workplace.
• Serve as the primary point of contact for office-related inquiries, including vendor management and facility coordination.
• Oversee office supplies, IT coordination, and office equipment maintenance.
• Ensure compliance with company policies, workplace safety, and local regulations.
  
  

Executive & Team Support

• Provide administrative support to C level senior leadership, travel arrangements, technology and meeting coordination.
• Enable seamless interactions for guests to the office with building, office access and seating arrangements.
• Assist in organizing global and regional meetings, corporate events, and leadership offsites.
• Support onboarding for new employees, ensuring they have necessary resources and office access.
  
  

Facilities & Vendor Management

• Liaise with Board, PE firm, building management and external service providers to maintain a professional work environment.
• Manage contracts with office vendors, including catering, cleaning, security, and IT services.
• Ensure the office space meets the evolving needs of a hybrid or in-office workforce.
  
  

Event Planning & Coordination

• Organize employee engagement events, team-building activities, and company-wide meetings.
• Manage logistics, catering, and internal communications for office functions.
• Support DEIB and Inclusion Community initiatives by facilitating in-office events.
• Schedule, organize, and set up meetings, including virtual and in-person sessions.
• Prepare agendas, take notes, and distribute meeting minutes.
• Arrange necessary materials, presentations, and technology for meetings.
  
  

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• 5+ years of experience in office management, administration, or a similar role.
• Prior experience working with C Suite, board members and private equity firms.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Gmail, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other office management tools.
• Problem-solving mindset with the ability to work independently and proactively.
• Experience in a professional services or global business environment is a plus.
  
  

Work Environment:

• This is an on-site role requiring presence during business hours.
• Some flexibility may be needed for special events or office emergencies.
  
  

Join Vialto Partners and be a key player in maintaining an efficient and dynamic office environment while supporting a global, people-driven organization!