Human Resources Payroll Coordinator

HR Payroll Administrator

Job Summary:

The HR Payroll Administrator is responsible for managing and processing payroll for all employees, maintaining the HRIS system, and overseeing employee benefits programs. This role ensures compliance with legal and regulatory requirements, handles employee inquiries, and supports various HR functions. The HR Payroll Administrator will report to the HR Manager and work closely with other HR team members to improve HR processes and drive employee satisfaction. The ideal candidate will demonstrate excellent customer service skills, organizational abilities, and a deep understanding of payroll and HR practices.

Key Responsibilities:

• Oversee payroll activities for a workforce of over 100 employees.
• Audit and process payroll documentation, including updates for new hires, employee changes, and additional earnings, within the HRIS system.
• Manage 401(k) contributions, perform audits, and address employee-related requests.
• Process employee time and attendance data, resolve discrepancies, and approve time entries in the time-keeping system.
• Generate and analyze HRIS reports and data as requested by management.
• Review and manage payroll-related invoices, ensuring timely payment, and conduct payroll accrual and general ledger reconciliations.
• Administer employee benefits, including FMLA, ADA, STD, LTD, and Workers' Compensation, ensuring accuracy and timely processing.
• Respond promptly to employee inquiries regarding payroll, benefits, taxes, and other deductions.
• Implement improvements to HR systems and processes related to payroll and benefits.
• Provide employee relations support across the organization.
• Assist the HR Manager with new hire onboarding, terminations, benefits administration, and other HR-related tasks.
• Collaborate with production supervisors, managers, and vendors to address employee concerns and resolve issues efficiently.
• Work closely with the HR Manager on employee engagement initiatives and company events.
• Maintain a general understanding of compliance with legal, regulatory, and financial requirements affecting payroll and benefits operations.
• Perform additional HR and payroll-related duties as required.

Qualifications:

• Proficiency in spoken and written English.
• Experience with HRIS/Payroll systems such as ADP or Paylocity.
• In-depth knowledge of payroll processes, policies, and procedures.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage high volumes of work, adapt to changing priorities, and meet deadlines.
• Minimum of 3 years of experience in Human Resources or payroll-related functions.
• General understanding of legal, regulatory, and financial compliance requirements related to payroll and HR tasks.
• Excellent communication and interpersonal skills, with a strong customer service focus.
• Team-oriented, with the ability to collaborate and support colleagues effectively.
• Ability to handle confidential and sensitive information with discretion.
• Benefits administration experience is a plus.
• Strong attention to detail, capable of managing multiple responsibilities, and working independently with minimal supervision.