Executive Assistant
Salary undisclosed
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We are seeking an Executive Assistant to assist the CEO! They are one of the Southeast’s leading providers of IT-based solutions.
Direct Hire
Pay $80-90k
Excellent benefits offered including medical, dental, vision, 401k w/match
Hybrid--office is in Norcross
Executive Assistant Responsibilities:
- Stay current and proficient with productivity email/apps/technology to maximize the CEO's performance.
- Maintain HIGHLY organized e-file system.
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
- Plans, coordinates and ensures the CEO's schedule is followed and respected.
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
- Organize complex calendars and schedules; resolving any scheduling issues.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Arrange travel and accommodations for the CEO. Prepare expense reports.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours.
- Complete ad hoc projects as assigned – such as personal events and/or family needs.
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Facilitates cross-divisional coordination of travel and outreach plans.
Executive Assistant Requirements
- Bachelor's degree preferred.
- Related experience preferred in working in an executive assistant role supporting C-level executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Expert level written and verbal communication skills.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with staff, executive team, external partners, and investors.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.