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Executive Assistant

Salary undisclosed

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Day, Monday – Friday schedule 0700-1530

Duration of the contract is 3 months, with a possible extension.

Education Level Field of Study Req/Pref Equivalency Business School

Notary Public License Preferred

Minimum 5 years of experience required

Skills

Proficient in Windows-based PC applications (including Word, Excel, PowerPoint, Microsoft Schedule+ Outlook)

Required

Excellent verbal and written communication skills Required

Strong organizational and analytical skills Required

Ability to manage multiple priorities, and projects and display flexibility in a fast-paced and changing

work environment.

Required

Ability to work with basic office equipment. Required

Job Summary

Performs administrative duties for executive management. Responsibilities may include screening calls, making

travel and meeting arrangements, preparing reports and financial data, training and supervising other support

staff, and customer relations. Requires strong computer and Internet research skills, flexibility, and excellent

interpersonal skills, project coordination experience, and the ability to work well with all levels of internal

management and staff, as well as outside clients and vendors.

Essential Functions

• Provide daily support for executive staff.

• Facilitates workflow for accurate and successful completion of assignments/projects by computer applications

that include word processing, spreadsheets, databases, and presentations.

• Composes, produces, and facilitates the timely distribution of various correspondences with a high degree of

accuracy, efficiency, and professionalism.

• Manages appointment calendars, coordinates meetings, reviews mail, as directed monitors budget, and

responds as appropriate

• Coordinates various events/activities, which may include dinners, retreats, and meetings.

• Participates in the design, development, implementation, and maintenance of executive office systems and

services as appropriate

• As a member of the executive support team, participates in team meetings, and shares responsibilities as

appropriate and necessary.

• Performs other duties as assigned.

May be required to support VP of Operations and PHMG Directors with managerial-based reporting,

review scheduling templates, support patient termination process, and other patient-based issues as

directed by VP of Operations and PHMG Directors.

• Caregivers in this job who report directly to a CNO may require CareConnect access to provide

reporting for executive dashboards.