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Maintenance Scheduling & Billing Coordinator

Salary undisclosed

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KBC Management, Inc. is seeking a Maintenance Coordinator to play a key role in the efficient operation of our maintenance department. This position is responsible for scheduling maintenance staff, ensuring work orders and turnovers are assigned and completed in a timely manner, and handling bill entry for maintenance-related expenses. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

  • Schedule and assign maintenance work orders and turnover tasks to the maintenance team.
  • Coordinate workflow to ensure timely completion of repairs, turnovers, and preventive maintenance.
  • Monitor work progress, follow up with maintenance staff, and adjust schedules as needed.
  • Process and enter bills related to maintenance work into Appfolio (property management software), ensuring accuracy and proper coding.
  • Communicate with vendors regarding maintenance invoices and confirm services completed.
  • Maintain records of work orders, vendor invoices, and maintenance-related costs.
  • Collaborate with Maintenance Team Leads to ensure maintenance needs are met efficiently.

Qualifications

  • Prior experience in property management, maintenance coordination, or administrative support preferred.
  • Strong organizational and time management skills.
  • Experience with AppFolio or similar property management software is a plus.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong communication skills and ability to work collaboratively with multiple teams.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Familiarity with basic maintenance terminology and processes is helpful.

Compensation & Benfits

  • $21 - $27/hour DOE
  • Health, dental, vision, and life insurance.
  • Paid time off and holidays.
  • Opportunities for career growth within KBC.