Executive Assistant

WHO IS INFINIUM SPIRITS?

Founded in 2005, we are a family-owned spirits company. At Infinium Spirits, we specialize in sales, marketing, and logistics for a diverse and distinctive portfolio of award-winning spirits brands such as Templeton Rye, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila to name a few. In addition to our core powerhouse brands and portfolio, we are continually launching successful innovations and expanding our product portfolio. We are known for igniting brands and accelerating brand performance in North American and International markets.

COME WORK WITH US

Our business and corporate teams are both growing fast. We build brands and believe in bringing people and communities together to celebrate. As we scale, we’re looking for people who are ready to jump right in and help us build on our incredible momentum. We empower employees to make an impact and create the best work of their lives alongside some truly astounding colleagues. We have fun and love what we do!

Diversity. Equity. Inclusion. They’re more than just words for us. We are committed to creating an inclusive and fair workplace that promotes and values diversity. At Infinium, we believe that when people feel a sense of belonging, they are more creative, innovative, and successful. While we know we have more work to do to advance diversity, equity, and inclusion, we’re investing to move our company and industry forward. In recruiting for our team, we welcome the unique contributions you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, national origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

ABOUT THE JOB

Reporting to the Vice President Sales, the Executive Assistant is a highly organized and focused self-starter who’s able to identify and prioritize tasks with a high degree of autonomy. You’ll have the chance to support the US sales department, performing high-level administrative support, project management support, and logistical tasks with confidentiality and the utmost discretion.

Our ideal candidate is an experienced executive assistant who prides themselves on anticipating your executive’s needs, keeps things running smoothly and clears the path for our Vice President of Sales to do their best work. You are calm, collected, organized, solutions-oriented, and have a strong financial acumen who is not easily flustered, especially when plans change or shift. You are entrepreneurial by nature and can work on multiple projects at the same time.

This position is located in Orlando, FL or Miami, FL and is remote.

THE DAY TO DAY:

• Provide administrative support to the Vice President of Sales and including managing complex calendars, schedule requests, conflicts, agendas, itineraries, complex travel arrangements (e.g. international, multi-city travel) including air, hotel, and rental car.
• Manage detailed arrangements for meetings and events, including preparing agendas, validating attendee lists/notifications, taking notes, following up on action items.
• Process expense reports, including complex reports and reconciliation of corporate cards used for business purposes in a timely and accurate manner.
• Email management, including flagging essential messages for review.
• Work closely with the Vice President, Sales to keep them informed of upcoming commitments including proactively plan itineraries; anticipate and execute changes swiftly.
• Conduct research and compile data to prepare reports and presentations for the President.
• Prepare communications, presentations, reports, and other documents.
• Provide in-office support to executives, ranging from catering needs to AV assistance.
• Perform general office and clerical duties, such as answering phone calls, responding to emails, filing documents, organizing office supplies, stocking snacks.
• May perform additional duties as assigned.

• is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be an Executive Assistant. To be seriously considered for the role here is what you’ll bring:

Education/Licenses/Certification:

• Bachelor’s degree or an equivalent combination of education and experience preferred.

Experience:

• At least 5+ years of previous experience as an Executive Assistant supporting senior executives.

Alcohol industry preferred

• Proficient with Microsoft Office products including Word, Excel, PowerPoint, and Teams.

Skills/Traits

• Supporting the Vice President, Sales requires you to be responsive when needed, which could include evenings and/or weekends.
• Highly organized with the ability to reprioritize at a moment’s notice.
• Strong attention to detail and accuracy with an emphasis on quality.
• Demonstrated ability to maintain confidentiality and discretion of sensitive information.
• Outstanding written, verbal communication and interpersonal skills.
• Comfortable with ambiguity and ability to thrive in fast-paced structured and unstructured environments.
• Project management skills to coordinate projects.
• Prior experience with Concur preferred.

Physical Demands:

• Lift up to 50 pounds
• Walk, stand, climb, balance, reach with hands and arms, stoop, kneel, crouch or crawl on a daily basis

If after reading through this long list you’re thinking – I’m not sure if I meet 100% of these requirements, should I still apply? YES – if you embody a growth mindset, see challenges as opportunities to develop, and find smarter (not harder) ways to get the real work that matters done, you sound like our kind of candidate. Regardless of where you come from, how you identify, or the path that led you here – we want to talk to you!

Our cash compensation amount for this role is targeted at $70,000 - $85,000 per year for Orlando or Miami, FL. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Here are some of our favorite Perks and Benefits:

At Infinium Spirits, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive total cash compensation, medical/dental/vision plans, we’ll also provide you with:

• 401k plan where you are 100% vested – literally free money
• Flexible vacation – take as much time as you need as long as you get your work done
• Healthcare and dependent care flexible spending accounts
• Company-paid life insurance
• Monthly wellbeing stipend
• Competitive paid time off and ten company paid holidays
• Support for and access to relevant training and development opportunities
• Employee assistance program
• Casual dress code