Documentation Coordinator

NIC PARTNERS - who we are:

Empowering Secure & Consistent Learning

Creating a trusting, secure educational environment that supports schools in their mission of nurturing productive learners is at the heart of what we do at NIC Partners. For over two decades, we’ve dedicated our expertise and commitment to enhancing the digital and physical security of K-12 educational campuses in Southern California.

NIC Partners is in search of a Documentation & Compliance coordinator with great computer skills and people skills. YOu will interface with all departments at NIC Partners! We offer great benefits including 11 paid holidays, Vacation, Sick and ESOP.

Job Purpose:

The Documentation & Compliance Coordinator will report to the Director of Process & Procedure, Systems and Compliance. The Documentation & Compliance Coordinator creates, organizes, and maintains the company’s documents. This can include documents related to policies, procedures, processes, and regulatory requirements. They ensure that documents are accurate and up-to-date and comply with internal standards and external regulations.

The Documentation & Compliance Coordinator MUST:

• Provide a positive “Can-Do” attitude and show positivity through teamwork
• Respond to employee inquiries in person, over the phone, and via email
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team
  
  

Essential Job Functions:

• Writing skills – articulate information correctly and precisely by using proper grammar, formatting, style and punctuation. Prepare documents that are easily understood by other employees
• Organization – effective organization and time management to successfully administer and maintain large portions of documents, prioritize tasks, meet deadlines, and ensure the timely delivery and submission of various documents
  
  

Key Responsibilities:

• Document Management: Develop, implement, and maintain our documentation management system to ensure that all documents are organized, accessible, and up to date
• Documentation Creation: Draft, review, and edit various types of documents including procedures, policies, reports, trainings, and manuals to ensure accuracy and clarity
• Compliance: Ensure all documentation meets industry standards, assist in audits and compliance reviews related to documentation
• Process Improvement: Identify opportunities to improve documentation processes and systems, implement changes to enhance efficiency and effectiveness
• Collaboration: Work closely with different departments to gather information, clarify requirements, and provide support in document-related matters
• Training: Provide training and support to staff on documentation practices and tools
• Version Control: Manage version control for documents to ensure the latest versions are used and historical versions are archived appropriately
• Reporting: Generate reports related to documentation status, compliance, and process improvements as required
  
  

Responsibilities/Duties

• The Documentation & Compliance Coordinator will oversee the company’s overall documentation processes under the management of the Director of Process & Procedure, Systems and Compliance
• The job will include writing, editing and formatting documents, reviewing the company’s regulations to ensure documents meet relevant needs
• Document workflows
• Document trainings for new employees
  
  

Experience/Education:

• Education: Bachelor's degree in business administration preferred
• Experience: Minimum of 5 years of experience in documentation management or a similar role
  
  

Pay Range $24/hr to $26/hr

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