Payroll/ AP Clerk

Description

Company Description:

Education

EDMO is a thriving educational nonprofit that has been inspiring and empowering young minds since 2004. With a dedicated team of 30+ passionate full-time professionals and 400+ summer and school year staff, we have grown into a leading provider of out-of-school program providers.Our award-winning summer camps and after-school programs have reached hundreds of thousands of children, making a significant impact in their lives. Over the years, EDMO has gained recognition for its innovative approach to STEAM (Science, Technology, Engineering, Arts, and Math) and SEL (Social and Emotional Learning) education, as well as its commitment to making learning engaging and accessible to all.EDMO's growth trajectory has been impressive, with expansion into multiple regions and over 200 partnerships with school districts in Northern California. Our organization's commitment to quality programming and equitable access has been acknowledged through various accolades, including:

• Recipient of the 2020 NSLA Excellence in Summer Learning Award
• Voted "Best of the Bay" for 15 consecutive years
• Featured on CNN, ABC, TODAY, Common Sense Media, Wall Street Journal, NPR Forum, and more!
  
  

With a strong foundation and a clear vision for the future, EDMO continues to make a positive difference in the lives of children and communities. We envision a more connected world where all people feel confident on their journey toward self-discovery and cultivate a deep sense of responsibility.Join our team and be part of an organization that is providing every child with the opportunity to cultivate curiosity, courage, and kindness!

Requirements

The Payroll/AP Clerk is primarily responsible for assisting with processing biweekly payroll for 300+ employees and accounts payable prep and entries. Other duties include helping our Chief Finance Officer manage the company budget and expenses as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system.

Responsibilities Include

Payroll Clerk:

• Assisting the Payroll Specialist in all tasks related to payroll processing
• Obtaining substantiation and approvals needed for pay changes
• Reviewing timesheets for accuracy prior to payroll processing
• Acting as the backup payroll person as needed
• Preparing and mailing final paychecks as needed
• Supporting with other duties as assigned
  
  

AP Clerk

• Entering monthly AP obtained from mail scans, accounting email, or vendor portals, allocating every expense as required
• Prepping month-end closing by allocating shared expenses
• Updating budget to actuals for programmatic reports on a monthly basis
• Preparing invoices to partners as needed with required backups
• Preparing timely reimbursements for new hires as needed
• Maintaining daily account reconciliations (checking account, savings account and credit cards)
• Reviewing and approving Ramp and Chase transactions
• Making bank runs and deposits
• Preparing and sending 1099 forms
• Obtaining W9 for all vendors prior to payment processing
• Supporting annual audits
  
  

Reports to: Chief Finance Officer

Knowledge, Skills And Abilities

• A bachelor's degree in business or accounting preferred with minimum 1 years’ experience in nonprofit accounting and payroll
• Proficiency in GAAP
• Proficiency in QB Online, Paylocity, MS Office (Excel), Google Suite
• Strong spreadsheet function knowledge
• Proven experience running large payrolls (300+) in fast-paced environment
• Strong knowledge of tax and wage laws for CA
• Excellent understanding of common fiscal procedures
• Excellent verbal and written communication skills
• Strong customer service skills for internal staff questions and issues
• Exceptional multitasking and organizational skills
• Able to work effectively with minimal supervision
• Ability to maintain strict confidentiality with pay data and financial data
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Run company errands as instructed by the CFO
• This position requires the ability to occasionally lift 25 pounds to a height of 3-4 feet
  
  

Edmo Offers

Workplace Culture and Environment:

• An inclusive, supportive, and growth-oriented workplace.
• A diverse workforce fostering a collaborative, people-oriented culture.
  
  

Employee Benefits

• New hire welcome package/gift
• Health Benefits: Medical, Dental, Vision, Life AD&D
• Paid Time Off
• Holiday Pay: 12 Federal Holidays + winter holidays (TBD closure days in December - January) - subject to specific site/school schedules.
• After one year and 1000 hours of service, 401k with matching (immediate vesting when contributions begin)
• Pretax health and dependent care flex plans
• Employee Assistance Programs (EAPs), including employee discounts on wellness and pet insurance
  
  

Professional Development

• Learning and development opportunities
  
  

Location Requirements:

This position will be hybrid to Northern California and will involve checking the EDMO post office box in Berkeley CA three times per week, sending out time sensitive mailings, and making check deposits at the bank in a timely manner.

Compensation

This is a full time, regular non-exempt position. The salary range is $32 - $37/hour and will be commensurate with experience and location.

EDMO is an equal opportunity employer that is committed to diversity, equity inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDMO makes hiring decisions based solely on qualifications, merit, business needs at the time, and organizational value fit.