Project Coordinator - PC 25-19697

Job Title: Project Coordinator

Duration: 6 Months
Location: Quincy, MA (Hybrid)

Job Summary:

A Project Coordinator is needed to support the Health Insurance Exchange (HIX) team within the IT department. The ideal candidate should have prior administrative experience, including calendar management, meeting coordination, and preparation of executive-level presentations. This role involves close collaboration with Executive Leadership and reports directly to the HR/Office Manager. The candidate must be detail-oriented, organized, and capable of working independently while contributing to team success.

Responsibilities:

• Provide administrative support to ensure efficient operations of the HIX Project.
• Create PowerPoint presentations with precision and attention to detail.
• Document and maintain records of weekly meeting minutes and action items.
• Coordinate meetings between Executive Leadership and business partners.
• Maintain accurate attendee lists, meeting dates, and calendar invites.
• Provide calendar management support to Executive Leadership as needed.
• Maintain a positive attitude and remain calm under pressure.
• Develop effective relationships with team members, vendors, and key stakeholders.
• Maintain distribution lists and meeting invite lists.
• Enter Facilities and IT Helpdesk tickets and follow up until completion.
• Submit JIRA tickets for new hires.
• Cross-train and provide backup support to HR/administrative team members as needed.
• Proactively seek additional work and take initiative.
• Other responsibilities as assigned.
• Must be local to Quincy, MA, with the ability to commute to the office as required.
• Work hours: Monday Friday, 9:00 AM 5:00 PM.

Preferred Qualifications:

• Bachelor's degree or equivalent experience.
• Prior administrative or project coordination experience.
• Strong analytical, interpersonal, and written/verbal communication skills.
• Ability to assess priorities and adapt as needed.
• Comfortable speaking during team meetings.
• Ability to follow instructions, ask questions when needed, and escalate issues appropriately.
• Demonstrated ability to work independently and within cross-functional teams.
• Ability to maintain accurate records, meet deadlines, and resolve issues efficiently.
• Team player with a positive attitude and sense of humor.
• Proficiency in SharePoint, Visio, Adobe, JIRA, and MS Office Suite (Excel, Outlook, PowerPoint).

This is a hybrid role, requiring on-site presence in Quincy, MA, as needed.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Job Title: Project Coordinator

Duration: 6 Months
Location: Quincy, MA (Hybrid)

Job Summary:

A Project Coordinator is needed to support the Health Insurance Exchange (HIX) team within the IT department. The ideal candidate should have prior administrative experience, including calendar management, meeting coordination, and preparation of executive-level presentations. This role involves close collaboration with Executive Leadership and reports directly to the HR/Office Manager. The candidate must be detail-oriented, organized, and capable of working independently while contributing to team success.

Responsibilities:

• Provide administrative support to ensure efficient operations of the HIX Project.
• Create PowerPoint presentations with precision and attention to detail.
• Document and maintain records of weekly meeting minutes and action items.
• Coordinate meetings between Executive Leadership and business partners.
• Maintain accurate attendee lists, meeting dates, and calendar invites.
• Provide calendar management support to Executive Leadership as needed.
• Maintain a positive attitude and remain calm under pressure.
• Develop effective relationships with team members, vendors, and key stakeholders.
• Maintain distribution lists and meeting invite lists.
• Enter Facilities and IT Helpdesk tickets and follow up until completion.
• Submit JIRA tickets for new hires.
• Cross-train and provide backup support to HR/administrative team members as needed.
• Proactively seek additional work and take initiative.
• Other responsibilities as assigned.
• Must be local to Quincy, MA, with the ability to commute to the office as required.
• Work hours: Monday Friday, 9:00 AM 5:00 PM.

Preferred Qualifications:

• Bachelor's degree or equivalent experience.
• Prior administrative or project coordination experience.
• Strong analytical, interpersonal, and written/verbal communication skills.
• Ability to assess priorities and adapt as needed.
• Comfortable speaking during team meetings.
• Ability to follow instructions, ask questions when needed, and escalate issues appropriately.
• Demonstrated ability to work independently and within cross-functional teams.
• Ability to maintain accurate records, meet deadlines, and resolve issues efficiently.
• Team player with a positive attitude and sense of humor.
• Proficiency in SharePoint, Visio, Adobe, JIRA, and MS Office Suite (Excel, Outlook, PowerPoint).

This is a hybrid role, requiring on-site presence in Quincy, MA, as needed.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.