Executive Assistant & Board Governance Coordinator

Location: Atlanta, GA

Employment Type: Full-Time

Salary: Competitive

Job Description

Position Summary

Healthcare Georgia Foundation seeks an Executive Assistant and Governance Coordinator. Reporting directly to the Director of Operations, the Executive Assistant (EA) will be responsible for providing high level administrative support for the President, including interacting with members of various communities, undertaking several aspects of office management, and ensuring that the President can dedicate their time and attention to critical matters. The EA also serves as the primary organizational contact for the Board of Directors. The position is exempt.

About The Foundation

Healthcare Georgia Foundation was created in 1999 as a statewide, charitable foundation located in Atlanta, Georgia. The Foundation's vision is health equity in Georgia- where all people attain their fullest potential for health and well-being and our mission is to enable, improve, and advance the health and well-being of all Georgians. Healthcare Georgia Foundation is an equal opportunity employer. www.healthcaregeorgia.org

Essential Duties & Responsibilities

• Coordinates activities for the President, including screening incoming calls and incoming and outgoing correspondence, and preparing correspondence and reports for review.
• Maintains the President’s schedule, makes travel arrangements, prepares expense reimbursements, coordinates presidential initiatives/discretionary grants, assists in development and preparation of presentation materials, and completes special assignments.
• Coordinates internal and external meetings of importance to the President. Assists in agenda development, invitations, and logistics processes.
• Supports the day-to-day operations and other administrative duties as needed.
• Supports the smooth functioning of Board of Directors meetings including director travel arrangements, meeting logistical planning, technology support prior to and throughout meeting, and coordinating expense reimbursement.
• Functions as the Foundation’s parliamentarian and maintains accurate and up-to-date records pertaining to governance and Board of Directors matters. Organizes and manages all Board files including Board meeting and committee minutes, Foundation governance, and historical Board information. Manages electronic board platform.
  
  

Requirements

Minimum Experience: At least 5 years of experience in an executive level support role required. Significant interactions with a Board of Directors preferred

• Skills and Abilities:
• Computer – Advanced skills in Outlook, Word, and PowerPoint, proficiency with various virtual meeting platforms.
• Interpersonal – Strong interpersonal skills with proven ability to handle sensitive and confidential situations. Position requires tact and diplomacy.
• Administrative – Demonstrated competence and initiative in office management including document and records control, typing and proofreading, multi-tasking and organizational skills
• Communication – Excellent analytical, verbal, and written communication skills
• Flexibility – Adaptive behavior in dealing with changing situations and people. Must be open-minded and willing to adjust priorities in response to unanticipated events.
• Prioritization – Coordinates and organizes resources in efficient and effective ways to accomplish larger strategies and goals.
• Time Management – Effectively manages time as a resource. Gives balanced attention to long-term and short-term priorities
• Independence – Ability to effectively move projects forward with an innate understanding of when to ask questions or bring in other resources