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Jobs or company...

Executive Assistant | Chief of Staff

  • Full Time, onsite
  • Silver Air Private Jets
  • Santa Barbara, United States of America
Salary undisclosed
Checking job availability...
Original
Simplified

Department: Administration Executive

Location: Santa Barbara

Compensation: $80,000 - $110,000 / year

Description

Elevate Leadership. Drive Strategy. Build Influence.Silver Air Private Jets is seeking a highly capable and strategic Executive Assistant & Office Manager to serve as a critical right hand to the CEO. This role is designed for a digitally fluent, business-minded professional who excels in high-stakes executive coordination, stakeholder engagement, and brand amplification.

As a pivotal member of our leadership support team, you will go far beyond traditional administrative duties—you will be instrumental in optimizing executive workflow, strengthening industry relationships, coordinating high-impact events, and managing the CEO's professional presence in the aviation industry.

This position is perfect for a proactive, tech-savvy professional who can confidently represent the CEO, engage with executives, high-net-worth clients, and industry leaders, and execute key business initiatives with efficiency and discretion.


Key Responsibilities

Executive & Strategic Support

  • Serve as a trusted advisor and operational partner to the CEO, ensuring seamless day-to-day business execution.

  • Manage a fast-paced executive calendar, coordinating high-level meetings, internal strategy sessions, and external engagements with stakeholders.

  • Work directly with the CEO, President, and Chief People Officer to schedule and execute leadership initiatives and strategic planning.

  • Conduct market research, industry analysis, and executive briefings to provide insights that inform decision-making.

  • Handle high-priority communications, ensuring professional and timely responses to partners, clients, and executives.


Marketing, Brand Management & Business Development Support

  • Oversee and manage the CEO's LinkedIn presence, developing content that enhances thought leadership and brand visibility.

  • Assist in the execution of marketing initiatives that position Silver Air and the CEO as industry leaders in private aviation.

  • Take a lead role in the CEO's podcast syndication, identifying and securing high-profile guests, coordinating production logistics, and managing vendor partnerships in Los Angeles.

  • Proactively reach out to prospects, industry leaders, and clients to secure networking opportunities and media engagements.


Event Coordination & Client Engagement

  • Plan and execute domestic industry events and client engagement experiences that strengthen Silver Air's retail charter presence in Part 135 operations.

  • Manage exclusive networking and hospitality experiences for high-net-worth clients and executives.

  • Organize CEO travel, itinerary management, and logistics for business development trips and events.


Office Management & Operational Support

  • Oversee office operations, ensuring a well-organized and professional workspace.

  • Manage office budgets, vendor relationships, and operational logistics.

  • Coordinate internal meetings, leadership retreats, and cross-functional initiatives that enhance team efficiency.



Skills, Knowledge and Expertise

Skills/Knowledge/Behaviors:

  • Excellent communication and interpersonal skills

  • Strong organizational and multitasking abilities

  • Demonstrate problem-analysis and problem-solving skills

  • Ability to work independently and take initiative

  • Show great precision and accuracy when dealing with details

  • Impeccable time management skills


Education/Experience:

  • Bachelor's degree in Business Administration, Communication, or a related field

  • A blend of 5+ years of experience as a Personal Assistant, Office Manager, and Executive Assistant experience


Functional & Technical Competencies:

  • Proficiency in Microsoft Office, including Word and Outlook

  • Tech-savvy and confident to streamline tasks and improve productivity

  • Knowledge of travel and expense management platforms preferred



Benefits

We care deeply about making Silver Air an incredible place to work and we invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.

The specific benefits/perks we offer are continually evolving, but currently include:

  • Fully paid for Health Insurance coverage for you and your family

  • Generous personal development and employee assistance programs

  • Top of the line equipment (Apple, Microsoft, Dell, Lenovo, etc.)

  • Flexible leadership team

  • Cell phone allowance

  • Pet insurance

  • Travel insurance

  • Competitive salary

  • Unlimited PTO