Timekeeping Representative (Human Resources Representative)

Full Time, onsite
State Of Illinois
Springfield, United States of America

Salary undisclosed

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Agency: Department of Innovation and Technology

Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692

Skill Option: None

Bilingual Option: None

Posting Date: 02/13/2025

Closing Date/Time: 02/27/2025

Salary: Anticipated Starting Salary $5,423 per month; Full Range $5,423-$7,721 monthly

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44735

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Timekeeping Representative for DoIT administering master timekeeping functions for the agency. The successful applicant will be skilled in organization and multi-tasking. The ability to establish working relationships and communicate well verbally and in writing are required skills. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid maternity/paternity leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program - voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

Under direction, serves as a Timekeeping Representative for the Department of Innovation and Technology (DolT) administering master timekeeping functions for the agency.
Performs highly responsible, complex, and confidential timekeeping functions for the Department.
Provides assistance to agency employees, People Operations (PO) staff and others regarding timekeeping related inquiries, issues and available time.
Establishes and maintains an extensive variety of timekeeping records, reports, and files including but not limited to accrued absence, overtime authorizations, potential abuse of time, adjustment forms/reports, and other required documentation.
Assists in training new timekeeping staff on the Central Time and Attendance System (CTAS) and provides training on new coding, entry, use, and other actions.
Assists Employee Onboarding Manager by preparing reports, correspondence, memorandums, charts, graphs, etc. for supervisory approval to address management and/or other stakeholder requests using Microsoft Office Suite.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
Requires one (1) year of professional experience, preferably in human resources.

Specialized Skills

Requires one (1) year of experience performing timekeeping functions utilizing the Central Time and Attendance System (CTAS) and eTime.
Requires one (1) year of experience with State of Illinois timekeeping functions.
Requires one (1) year of experience utilizing and interpreting the State of Illinois, Personnel Rules, State of Illinois Pay Plan, and collective bargaining agreements including AFSCME and ProTech 916.
Requires one (1) year of experience providing timekeeping training.

Preferred Qualifications

One (1) year of experience utilizing the Central Time and Attendance System (CTAS), or similar timekeeping system.
One (1) year of experience with State of Illinois timekeeping functions or similar timekeeping functions.
One (1) year of experience utilizing the State of Illinois Personnel Rules, State of Illinois Pay Plan, and collective bargaining agreements including AFSCME and ProTech 916 or similar rules, plans and bargaining agreements.
One (1) year of experience providing timekeeping training.
One (1) year of experience analyzing, managing and verifying timekeepig records ensuring accuracy and compliance in systems like CTAS or similar platforms. .
Demonstrated organizational skills with the ability to multi-task.
Developed verbal and written communication skills to present information with accuracy.
Ability to gain and maintain cooperative working relationships.
Working knowledge Microsoft Office Word, Excel, Outlook, Teams and SharePoint to prepare timekeeping related reports, correspondence, memorandums, charts and graphs.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

Requires the ability to verify identity
Requires employment authorization to accept permanent full-time position with the State of Illinois
Requires the ability to pass a position specific, agency required background check
Requires self-disclosure of criminal history
Requires the ability to travel
Requires the ability to work outside of normal hours to meet deadlines
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties
Requires the ability to lift and carry equipment weighing up to 20 pounds. This is considered light work as defined by the US Department of Labor (20 CFR 404.1567(a-e)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

The conditions of employment listed are incorporated and/or related to any duties included in the position description

Work Hours: 8:30 am - 5:00 pm Monday - Friday

Work Location: 120 W Jefferson St Springfield, IL 62702-5170

Agency Contact: Lorna Bock

Email: [email protected]

Posting Group: Office & Administrative Support

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The Main Form Of Communication Will Be Through Email. Please Check Your "junk Mail", "spam", Or "other" Folder For Communication(s) Regarding Any Submitted Application(s). You May Receive Emails From The Following Addresses

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid maternity/paternity leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program - voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

Under direction, serves as a Timekeeping Representative for the Department of Innovation and Technology (DolT) administering master timekeeping functions for the agency.
Performs highly responsible, complex, and confidential timekeeping functions for the Department.
Provides assistance to agency employees, People Operations (PO) staff and others regarding timekeeping related inquiries, issues and available time.
Establishes and maintains an extensive variety of timekeeping records, reports, and files including but not limited to accrued absence, overtime authorizations, potential abuse of time, adjustment forms/reports, and other required documentation.
Assists in training new timekeeping staff on the Central Time and Attendance System (CTAS) and provides training on new coding, entry, use, and other actions.
Assists Employee Onboarding Manager by preparing reports, correspondence, memorandums, charts, graphs, etc. for supervisory approval to address management and/or other stakeholder requests using Microsoft Office Suite.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
Requires one (1) year of professional experience, preferably in human resources.

Specialized Skills

Requires one (1) year of experience performing timekeeping functions utilizing the Central Time and Attendance System (CTAS) and eTime.
Requires one (1) year of experience with State of Illinois timekeeping functions.
Requires one (1) year of experience utilizing and interpreting the State of Illinois, Personnel Rules, State of Illinois Pay Plan, and collective bargaining agreements including AFSCME and ProTech 916.
Requires one (1) year of experience providing timekeeping training.

Preferred Qualifications

One (1) year of experience utilizing the Central Time and Attendance System (CTAS), or similar timekeeping system.
One (1) year of experience with State of Illinois timekeeping functions or similar timekeeping functions.
One (1) year of experience utilizing the State of Illinois Personnel Rules, State of Illinois Pay Plan, and collective bargaining agreements including AFSCME and ProTech 916 or similar rules, plans and bargaining agreements.
One (1) year of experience providing timekeeping training.
One (1) year of experience analyzing, managing and verifying timekeepig records ensuring accuracy and compliance in systems like CTAS or similar platforms. .
Demonstrated organizational skills with the ability to multi-task.
Developed verbal and written communication skills to present information with accuracy.
Ability to gain and maintain cooperative working relationships.
Working knowledge Microsoft Office Word, Excel, Outlook, Teams and SharePoint to prepare timekeeping related reports, correspondence, memorandums, charts and graphs.

Requires the ability to verify identity
Requires employment authorization to accept permanent full-time position with the State of Illinois
Requires the ability to pass a position specific, agency required background check
Requires self-disclosure of criminal history
Requires the ability to travel
Requires the ability to work outside of normal hours to meet deadlines
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties
Requires the ability to lift and carry equipment weighing up to 20 pounds. This is considered light work as defined by the US Department of Labor (20 CFR 404.1567(a-e)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.