Executive /Team Assistant
Salary undisclosed
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Executive Assistant / Team Assistant
Dallas ,TX(onsite)
Dallas ,TX(onsite)
Longterm contract
Job Description
Key Relationships: Partners, team members, support staff, external clients, other supportstaff and suppliers
Job Summary:
To provide comprehensive secretarial and administration support to the partners as required
Key Responsibilities:
Partner Support
Provide complete and accurate administration service to the partners.
Act as first point of contact for both internal and external clients wishing to contact the team.
Arrange internal/external meetings including booking meeting rooms/venues; booking & settingup telephone, video conferencing or Teams meetings and lunch/refreshment arrangements; liaising with training providers where necessary.
Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries (if required), liaising with internal and external clients and arranging passport/visas where applicable along. Ensure compliance to any Covid requirements where necessary.
Produce PowerPoint presentations for meetings.
Organise papers and reports for meetings (if applicable).
Process expenses for team.
Provide diary management support for the team as appropriate, including: acceptances/declines for meeting requests, act as gatekeeper to meeting requests, ensuring adequate preparation and travel time is allotted.
Arrange team away days as necessary.
Meet and greet visitors.
Manage ad hoc tasks/projects as requested by the team.General
Undertake any other reasonable duties /ad hoc reports as may be requested.
Comply with any specific responsibilities necessary for your role as outlined by your line manager, HR, or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education and Qualifications
Educated to A level/High School graduate or equivalent preferred
Professional secretarial qualifications desirable
Skills and Abilities
Strong communication skills, both verbal and written
Advanced in all Microsoft Office
The ability to manage time, meet deadlines and prioritise
Excellent understanding of organisational processes
Accurate and numerate
Knowledge and Experience
Proven secretarial / administration experience
Managing multiple complex diaries
Experience of arranging complex travel plans and itineraries
Experience in processing expenses
Experience of working with people across multiple locations Aptitude and Disposition
Outcome focussed, self-motivated, flexible and enthusiastic
Professional approach to successfully interact with managers/colleagues and external suppliers
Team player as well as the ability to use own initiative
Proactive
Competencies
Concern for quality
Information seeking
Customer focus
Team working
Initiative
Problem solving
Time management
Relationship building
Communication skills
Detail orientated
Key Relationships: Partners, team members, support staff, external clients, other supportstaff and suppliers
Job Summary:
To provide comprehensive secretarial and administration support to the partners as required
Key Responsibilities:
Partner Support
Provide complete and accurate administration service to the partners.
Act as first point of contact for both internal and external clients wishing to contact the team.
Arrange internal/external meetings including booking meeting rooms/venues; booking & settingup telephone, video conferencing or Teams meetings and lunch/refreshment arrangements; liaising with training providers where necessary.
Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries (if required), liaising with internal and external clients and arranging passport/visas where applicable along. Ensure compliance to any Covid requirements where necessary.
Produce PowerPoint presentations for meetings.
Organise papers and reports for meetings (if applicable).
Process expenses for team.
Provide diary management support for the team as appropriate, including: acceptances/declines for meeting requests, act as gatekeeper to meeting requests, ensuring adequate preparation and travel time is allotted.
Arrange team away days as necessary.
Meet and greet visitors.
Manage ad hoc tasks/projects as requested by the team.General
Undertake any other reasonable duties /ad hoc reports as may be requested.
Comply with any specific responsibilities necessary for your role as outlined by your line manager, HR, or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education and Qualifications
Educated to A level/High School graduate or equivalent preferred
Professional secretarial qualifications desirable
Skills and Abilities
Strong communication skills, both verbal and written
Advanced in all Microsoft Office
The ability to manage time, meet deadlines and prioritise
Excellent understanding of organisational processes
Accurate and numerate
Knowledge and Experience
Proven secretarial / administration experience
Managing multiple complex diaries
Experience of arranging complex travel plans and itineraries
Experience in processing expenses
Experience of working with people across multiple locations Aptitude and Disposition
Outcome focussed, self-motivated, flexible and enthusiastic
Professional approach to successfully interact with managers/colleagues and external suppliers
Team player as well as the ability to use own initiative
Proactive
Competencies
Concern for quality
Information seeking
Customer focus
Team working
Initiative
Problem solving
Time management
Relationship building
Communication skills
Detail orientated
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
Report this job Executive Assistant / Team Assistant
Dallas ,TX(onsite)
Dallas ,TX(onsite)
Longterm contract
Job Description
Key Relationships: Partners, team members, support staff, external clients, other supportstaff and suppliers
Job Summary:
To provide comprehensive secretarial and administration support to the partners as required
Key Responsibilities:
Partner Support
Provide complete and accurate administration service to the partners.
Act as first point of contact for both internal and external clients wishing to contact the team.
Arrange internal/external meetings including booking meeting rooms/venues; booking & settingup telephone, video conferencing or Teams meetings and lunch/refreshment arrangements; liaising with training providers where necessary.
Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries (if required), liaising with internal and external clients and arranging passport/visas where applicable along. Ensure compliance to any Covid requirements where necessary.
Produce PowerPoint presentations for meetings.
Organise papers and reports for meetings (if applicable).
Process expenses for team.
Provide diary management support for the team as appropriate, including: acceptances/declines for meeting requests, act as gatekeeper to meeting requests, ensuring adequate preparation and travel time is allotted.
Arrange team away days as necessary.
Meet and greet visitors.
Manage ad hoc tasks/projects as requested by the team.General
Undertake any other reasonable duties /ad hoc reports as may be requested.
Comply with any specific responsibilities necessary for your role as outlined by your line manager, HR, or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education and Qualifications
Educated to A level/High School graduate or equivalent preferred
Professional secretarial qualifications desirable
Skills and Abilities
Strong communication skills, both verbal and written
Advanced in all Microsoft Office
The ability to manage time, meet deadlines and prioritise
Excellent understanding of organisational processes
Accurate and numerate
Knowledge and Experience
Proven secretarial / administration experience
Managing multiple complex diaries
Experience of arranging complex travel plans and itineraries
Experience in processing expenses
Experience of working with people across multiple locations Aptitude and Disposition
Outcome focussed, self-motivated, flexible and enthusiastic
Professional approach to successfully interact with managers/colleagues and external suppliers
Team player as well as the ability to use own initiative
Proactive
Competencies
Concern for quality
Information seeking
Customer focus
Team working
Initiative
Problem solving
Time management
Relationship building
Communication skills
Detail orientated
Key Relationships: Partners, team members, support staff, external clients, other supportstaff and suppliers
Job Summary:
To provide comprehensive secretarial and administration support to the partners as required
Key Responsibilities:
Partner Support
Provide complete and accurate administration service to the partners.
Act as first point of contact for both internal and external clients wishing to contact the team.
Arrange internal/external meetings including booking meeting rooms/venues; booking & settingup telephone, video conferencing or Teams meetings and lunch/refreshment arrangements; liaising with training providers where necessary.
Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries (if required), liaising with internal and external clients and arranging passport/visas where applicable along. Ensure compliance to any Covid requirements where necessary.
Produce PowerPoint presentations for meetings.
Organise papers and reports for meetings (if applicable).
Process expenses for team.
Provide diary management support for the team as appropriate, including: acceptances/declines for meeting requests, act as gatekeeper to meeting requests, ensuring adequate preparation and travel time is allotted.
Arrange team away days as necessary.
Meet and greet visitors.
Manage ad hoc tasks/projects as requested by the team.General
Undertake any other reasonable duties /ad hoc reports as may be requested.
Comply with any specific responsibilities necessary for your role as outlined by your line manager, HR, or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education and Qualifications
Educated to A level/High School graduate or equivalent preferred
Professional secretarial qualifications desirable
Skills and Abilities
Strong communication skills, both verbal and written
Advanced in all Microsoft Office
The ability to manage time, meet deadlines and prioritise
Excellent understanding of organisational processes
Accurate and numerate
Knowledge and Experience
Proven secretarial / administration experience
Managing multiple complex diaries
Experience of arranging complex travel plans and itineraries
Experience in processing expenses
Experience of working with people across multiple locations Aptitude and Disposition
Outcome focussed, self-motivated, flexible and enthusiastic
Professional approach to successfully interact with managers/colleagues and external suppliers
Team player as well as the ability to use own initiative
Proactive
Competencies
Concern for quality
Information seeking
Customer focus
Team working
Initiative
Problem solving
Time management
Relationship building
Communication skills
Detail orientated
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
Report this job