Executive Assistant

Job Summary

The Executive Assistant role will provide high-level administrative support to the Executive Search Team in Talent Acquisition by performing clerical functions as needed.

Essential Functions Of The Role

• Schedule multi-panel, in-person and virtual interviews
• Create candidate interview agendas with detailed logistics of their visit
• Support the candidate when travel is needed by coordinating travel logistics (book flights, hotel reservations and rental car reservations)
• Complete expense reports for candidates, ensure information is accurate and submit for reimbursement in a timely manner.
• Prepare and generate various reports, research, expense reports, and personnel documents.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to appropriate team member
• Provide exceptional client service and candidate experience throughout the recruitment process
• Organize and assist the process of special projects as needed.
• Administer the high-level day-to-day office operations for the team and perform a wide variety of word processing tasks to help the department run more efficiently.
• Handle all information in a confidential manner.
  
  

KEY SUCCESS FACTORS

• Strong verbal and written communication skills.
• Strong attention to detail.
• Strong organizational skills.
• Knowledge of Microsoft Suites.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various level of audiences.
• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
  
  

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1
  
  

Note: Benefits may vary based upon position type and/or level

Qualifications

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 2 Years of Experience

Job Summary

The Executive Assistant role will provide high-level administrative support to the Executive Search Team in Talent Acquisition by performing clerical functions as needed.

Essential Functions Of The Role

• Schedule multi-panel, in-person and virtual interviews
• Create candidate interview agendas with detailed logistics of their visit
• Support the candidate when travel is needed by coordinating travel logistics (book flights, hotel reservations and rental car reservations)
• Complete expense reports for candidates, ensure information is accurate and submit for reimbursement in a timely manner.
• Prepare and generate various reports, research, expense reports, and personnel documents.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to appropriate team member
• Provide exceptional client service and candidate experience throughout the recruitment process
• Organize and assist the process of special projects as needed.
• Administer the high-level day-to-day office operations for the team and perform a wide variety of word processing tasks to help the department run more efficiently.
• Handle all information in a confidential manner.
  
  

KEY SUCCESS FACTORS

• Strong verbal and written communication skills.
• Strong attention to detail.
• Strong organizational skills.
• Knowledge of Microsoft Suites.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various level of audiences.
• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
  
  

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1
  
  

Note: Benefits may vary based upon position type and/or level

Qualifications

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 2 Years of Experience