Secretary

• Position open until March 13, 2025*
  
  

The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.

Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary.

Position Function

Under the direction of a Manager, Superintendent or Supervisor, performs assigned duties necessary to support the clerical functions and needs of City Departments and/or Divisions. Duties include, but are not limited to, record keeping, typing (e.g. memos, letters, spreadsheets, etc.), dictation, filing, answering telephones, taking and disseminating messages, guest services, errands, copying, bill processing, cash handling, and scheduling meetings, mail handling and distribution, and making travel arrangements.

Essential Duties

• Performs assigned duties necessary to support the clerical functions and needs of City Departments and/or Divisions. Duties include, but are not limited to, record keeping, typing (e.g. memos, letters, spreadsheets, etc.), dictation, filing, answering telephones, taking and disseminating messages, guest services, errands, copying, bill processing, cash handling, and scheduling meetings and making travel arrangements.
• Assists in the coordination, development and implementation of special projects. Duties include, but are not limited to, purchasing good and services, conducting research and data analysis, developing Power Point presentations, and assisting with project task coordination.
• Performs additional duties as assigned.
  
  

Knowledge/Skills/Abilities

• Required knowledge and experience is normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and three (3) to five (5) years proven work related experience is required.
• An Associate's Degree, Vocational, or Technical administrative clerical training is preferred.
• Work requires the ability to read and write letters, memos, and contracts.
• Work requires the ability to develop spreadsheets and other job related analysis.
• Must possess good oral and written communication skills.
• Must possess good organizational skills.
• Ability to work under high demands, short time constraints, and pressure of a fast paced work environment.
• Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media and the general public.
• Thorough knowledge of Microsoft Word, Excel and Power Point.
• Thorough knowledge of filing practices and principles.
  
  

Other Requirements

• Must possess a valid Florida Class E driver's license.
• Must pass applicable pre-employment testing and background and credit checks.
  
  

SPECIAL REQUIREMENT

This position may be required to report for work when a declaration of emergency has been declared in Polk County.

• Position open until March 13, 2025*
  
  

The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.

Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary.

Position Function

Under the direction of a Manager, Superintendent or Supervisor, performs assigned duties necessary to support the clerical functions and needs of City Departments and/or Divisions. Duties include, but are not limited to, record keeping, typing (e.g. memos, letters, spreadsheets, etc.), dictation, filing, answering telephones, taking and disseminating messages, guest services, errands, copying, bill processing, cash handling, and scheduling meetings, mail handling and distribution, and making travel arrangements.

Essential Duties

• Performs assigned duties necessary to support the clerical functions and needs of City Departments and/or Divisions. Duties include, but are not limited to, record keeping, typing (e.g. memos, letters, spreadsheets, etc.), dictation, filing, answering telephones, taking and disseminating messages, guest services, errands, copying, bill processing, cash handling, and scheduling meetings and making travel arrangements.
• Assists in the coordination, development and implementation of special projects. Duties include, but are not limited to, purchasing good and services, conducting research and data analysis, developing Power Point presentations, and assisting with project task coordination.
• Performs additional duties as assigned.
  
  

Knowledge/Skills/Abilities

• Required knowledge and experience is normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and three (3) to five (5) years proven work related experience is required.
• An Associate's Degree, Vocational, or Technical administrative clerical training is preferred.
• Work requires the ability to read and write letters, memos, and contracts.
• Work requires the ability to develop spreadsheets and other job related analysis.
• Must possess good oral and written communication skills.
• Must possess good organizational skills.
• Ability to work under high demands, short time constraints, and pressure of a fast paced work environment.
• Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media and the general public.
• Thorough knowledge of Microsoft Word, Excel and Power Point.
• Thorough knowledge of filing practices and principles.
  
  

Other Requirements

• Must possess a valid Florida Class E driver's license.
• Must pass applicable pre-employment testing and background and credit checks.
  
  

SPECIAL REQUIREMENT

This position may be required to report for work when a declaration of emergency has been declared in Polk County.