Administrative Assistant II (30 Hours/Week)
Salary undisclosed
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Come join our family at In-N-Out Burger!
The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the FP&BA department head and is responsible for supporting the administrative needs of the FP&BA department, with additional support for the Enterprise Risk Management team.
Qualifications
The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the FP&BA department head and is responsible for supporting the administrative needs of the FP&BA department, with additional support for the Enterprise Risk Management team.
- This position is part-time (30 hours a week), in-office only and is eligible for regular benefits.
- · Manage administrative tasks, including scheduling meetings, maintaining team calendars, answering phones, handling requests, and managing correspondence.
- · Coordinate department special events such as lunches, parties, and team outings.
- · Assist with project management by tracking deliverables, prioritizing tasks, and maintaining documentation.
- · Support the Enterprise Risk Management team by managing the Certificate of Insurance system, including reviewing, entering data, and the issuance of insurance certificates.
- · Process accounts payable and receivable, submit expense reports through Concur, and manage document retention (scanning, filing, shredding).
- · Prepare regular reporting and PowerPoint presentations, including materials for C-level and Executive meetings.
- Assist in prioritizing and organizing workloads to ensure team goals and deadlines are met.
- Full-time position, Non-Exempt
- Pay Range is $28.00 - $31.00 an hour
Qualifications
- 2-5 years' experience in an administrative role
- High School diploma or equivalent
- Exceptional organizational experience and time-management skills with the ability to prioritize deliverables
- Excellent written and verbal communication skills; ability to interact professionally with all levels of management
- General knowledge of, or interest in, finance/accounting and/or insurance is preferred; not required
- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
- Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
- Proven ability to work on multiple projects simultaneously while remaining organized and efficient
- Highly motivated self-starter
- Ability to work autonomously and independently, yet be an integral part of an overall team environment
- Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
- Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word. Asana, Slack, and Microsoft Teams a plus
- Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
- Highly adaptable with excellent time-management and follow-through skills
Come join our family at In-N-Out Burger!
The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the FP&BA department head and is responsible for supporting the administrative needs of the FP&BA department, with additional support for the Enterprise Risk Management team.
Qualifications
The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the FP&BA department head and is responsible for supporting the administrative needs of the FP&BA department, with additional support for the Enterprise Risk Management team.
- This position is part-time (30 hours a week), in-office only and is eligible for regular benefits.
- · Manage administrative tasks, including scheduling meetings, maintaining team calendars, answering phones, handling requests, and managing correspondence.
- · Coordinate department special events such as lunches, parties, and team outings.
- · Assist with project management by tracking deliverables, prioritizing tasks, and maintaining documentation.
- · Support the Enterprise Risk Management team by managing the Certificate of Insurance system, including reviewing, entering data, and the issuance of insurance certificates.
- · Process accounts payable and receivable, submit expense reports through Concur, and manage document retention (scanning, filing, shredding).
- · Prepare regular reporting and PowerPoint presentations, including materials for C-level and Executive meetings.
- Assist in prioritizing and organizing workloads to ensure team goals and deadlines are met.
- Full-time position, Non-Exempt
- Pay Range is $28.00 - $31.00 an hour
Qualifications
- 2-5 years' experience in an administrative role
- High School diploma or equivalent
- Exceptional organizational experience and time-management skills with the ability to prioritize deliverables
- Excellent written and verbal communication skills; ability to interact professionally with all levels of management
- General knowledge of, or interest in, finance/accounting and/or insurance is preferred; not required
- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
- Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
- Proven ability to work on multiple projects simultaneously while remaining organized and efficient
- Highly motivated self-starter
- Ability to work autonomously and independently, yet be an integral part of an overall team environment
- Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
- Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word. Asana, Slack, and Microsoft Teams a plus
- Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
- Highly adaptable with excellent time-management and follow-through skills