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Administrative Professional

Salary undisclosed

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Benefits

  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Training & development
  • Vision insurance

At Paul Davis we help residential and commercial property owners put their homes and businesses together after a traumatic event. If you like helping others, detailed oriented, thrive on high stress, excellent communication skills, accounting, debits and credits, QuickBooks knowledge, and would enjoy the rewards of working in a fast-paced environment, come and join us. We are looking for individuals with a strong accounting background.

Duties & Responsibilities

Office Administration

  • Professionally represent the Paul Davis Values and Basics.
  • Receive and distribute incoming calls
  • Maintain proper levels of office supplies
  • Maintain active status of licenses, certificates and insurance
  • Maintain a systematic and easily accessible filing system
  • Other office duties as requested by management, i.e. collections

Job Management

  • Receive claims and enter information into Job Management system
  • Create job files and update/maintain throughout the life of the job
  • Coordinate and attend regular meetings with Project Managers to go over job status
  • Sync information between accounting software and job management system daily
  • Communicate with customers, clients and vendors

General Accounting and Job Management

  • Maintain a current and orderly accounting system
  • Add ability to work in multiple platforms simultaneously
  • Enter time sheets
  • Reconcile credit cards
  • Provide accountant with required month-end information and staff information

Accounts Payable Management

  • Receive vendor bills and distribute for approval
  • Reconcile vendor bills and POs and enter into accounting system
  • Reconcile vendor statements
  • Pay bills according to payment terms
  • Update and maintain vendor files
Benefits

  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Training & development
  • Vision insurance

At Paul Davis we help residential and commercial property owners put their homes and businesses together after a traumatic event. If you like helping others, detailed oriented, thrive on high stress, excellent communication skills, accounting, debits and credits, QuickBooks knowledge, and would enjoy the rewards of working in a fast-paced environment, come and join us. We are looking for individuals with a strong accounting background.

Duties & Responsibilities

Office Administration

  • Professionally represent the Paul Davis Values and Basics.
  • Receive and distribute incoming calls
  • Maintain proper levels of office supplies
  • Maintain active status of licenses, certificates and insurance
  • Maintain a systematic and easily accessible filing system
  • Other office duties as requested by management, i.e. collections

Job Management

  • Receive claims and enter information into Job Management system
  • Create job files and update/maintain throughout the life of the job
  • Coordinate and attend regular meetings with Project Managers to go over job status
  • Sync information between accounting software and job management system daily
  • Communicate with customers, clients and vendors

General Accounting and Job Management

  • Maintain a current and orderly accounting system
  • Add ability to work in multiple platforms simultaneously
  • Enter time sheets
  • Reconcile credit cards
  • Provide accountant with required month-end information and staff information

Accounts Payable Management

  • Receive vendor bills and distribute for approval
  • Reconcile vendor bills and POs and enter into accounting system
  • Reconcile vendor statements
  • Pay bills according to payment terms
  • Update and maintain vendor files