Executive Assistant
Salary undisclosed
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Original
Simplified
Employment Status
Full time (29-40 Hrs)
Type of Employment
Staff
Of Openings
1
Location
ASU-Jonesboro
Proposed Salary Range
Commensurate with Experience
Closing
2/28/25
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary
The Executive Assistant serves a critical and multi-faceted role in Research and Technology Transfer (RTT) and the Arkansas Biosciences Institute (ABI). The successful candidate will serve as the primary point of contact for internal and external stakeholders, know and execute the priorities of the Vice Provost, manage the Vice Provost's calendar and communications, direct correspondences to the correct staff members on the team, and attend meetings with or in place of the Vice Provost to provide meeting summaries and action items, including required follow up, to meeting attendees.
The best candidates will possess extreme executive function with exemplary professionalism, build trust with constituencies across campus, including faculty, staff, students, and RTT and ABI team members, demonstrate excellent verbal and written communication skills, be highly organized, handle sensitive information with discretion, and thrive in a demanding and fast-paced environment, remaining cool under pressure. Knowledge of the academic research enterprise is an asset.
Duties & Responsibilities
Research and Technology Transfer and the Arkansas Biosciences Institute at A-State are fast-paced, exciting workplaces focused on research, innovation, and discovery. As a result, we need employees who 1) are honest, 2) loyal, 3) have a positive attitude, 4) work hard, 5) are professional, and 6) are enthusiastic about problem-solving.
The Vice Provost seeks an Executive Assistant who
General Days/Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other
Please note: all position postings close at 12:00 A.M. CST on the position closing date; in other words, make sure your application is submitted by 11:59pm the day before the closing date.
Arkansas State University is a comprehensive, public research institution that is classified as a doctoral university with high research activity (R2). Research and Technology Transfer supports faculty, students, and staff in pre-award grant proposal development, execution of contracts and agreements for sponsored research and creative endeavors, intellectual property protections for invention and commercialization, and research compliance for the entire university. The Arkansas Biosciences Institute has had more than 20 years of research and discovery success in the biological, medical, and agricultural sciences, and serves as a central hub on campus for interdisciplinary applied research. Jonesboro is a community of 80,000 people located in Northeast Arkansas, amid the Mississippi Alluvial Plain and Crowley's Ridge ecoregions. We are an hour away from Memphis, Tennessee, and the Ozark Highlands. Jonesboro boasts a regional center for quality healthcare, a variety of dining and entertainment options, a low cost of living, and plenty of recreational opportunities.
To apply, please submit a cover letter, resume, and contact information for at least three references. For any questions, feel free to reach out directly to the Vice Provost for Research, Innovation, and Discovery, Dr. Travis Marsico at [email protected]. Review of applications will begin March 1, 2025.
Preferred Qualifications: Master's degree in Public Administration or Business Administration or equivalent; experience in an executive assistant role.
Minimum Qualifications
An earned bachelor's degree from an accredited institution
Proven experience in executive support or administrative roles, preferably in a higher education or research environment
Commitment to upholding the values and mission of Arkansas State University and promoting a positive work culture
E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Full time (29-40 Hrs)
Type of Employment
Staff
Of Openings
1
Location
ASU-Jonesboro
Proposed Salary Range
Commensurate with Experience
Closing
2/28/25
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary
The Executive Assistant serves a critical and multi-faceted role in Research and Technology Transfer (RTT) and the Arkansas Biosciences Institute (ABI). The successful candidate will serve as the primary point of contact for internal and external stakeholders, know and execute the priorities of the Vice Provost, manage the Vice Provost's calendar and communications, direct correspondences to the correct staff members on the team, and attend meetings with or in place of the Vice Provost to provide meeting summaries and action items, including required follow up, to meeting attendees.
The best candidates will possess extreme executive function with exemplary professionalism, build trust with constituencies across campus, including faculty, staff, students, and RTT and ABI team members, demonstrate excellent verbal and written communication skills, be highly organized, handle sensitive information with discretion, and thrive in a demanding and fast-paced environment, remaining cool under pressure. Knowledge of the academic research enterprise is an asset.
Duties & Responsibilities
- Manage the Vice Provost's schedule, including coordinating meetings, appointments, and travel arrangements, including those travel arrangements for other RTT staff
- Organize and prioritize incoming requests and communications for the Vice Provost, ensuring timely responses
- Prepare and edit correspondence, presentations, reports, and other documents on behalf of the Vice Provost
- Conduct landscape analysis and gather information as needed to support the Vice Provost in decision-making development of initiatives
- Maintain confidentiality and handle sensitive information with discretion and professionalism
- Serve as the primary liaison between the Vice Provost and other ABI and RTT staff members, university stakeholders, and external partners
- Assist in the planning and execution of events, meetings, and conferences
- Coordinate candidate and special guest visits
- Collaborate with other administrative staff and university departments to streamline processes and enhance efficiency
- Perform other duties as assigned to support the overall mission and objectives of the Vice Provost
Research and Technology Transfer and the Arkansas Biosciences Institute at A-State are fast-paced, exciting workplaces focused on research, innovation, and discovery. As a result, we need employees who 1) are honest, 2) loyal, 3) have a positive attitude, 4) work hard, 5) are professional, and 6) are enthusiastic about problem-solving.
The Vice Provost seeks an Executive Assistant who
- is detail oriented
- has developed decision-making skills
- works well independently and on a team
- works well under deadlines
- follows through on projects
- has developed excellent verbal and written communication skills
- has cultural competency
- has strong organizational skills and attention to detail
- has the ability to manage multiple tasks and priorities effectively
- is flexibile and adaptable to changing priorities and deadlines in a fast-paced work environment
- exercises sound judgment and discretion when handling confidential information and sensitive situations
- has problem-solving abilities
- is proactive in anticipating and resolving issues.
General Days/Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other
Please note: all position postings close at 12:00 A.M. CST on the position closing date; in other words, make sure your application is submitted by 11:59pm the day before the closing date.
Arkansas State University is a comprehensive, public research institution that is classified as a doctoral university with high research activity (R2). Research and Technology Transfer supports faculty, students, and staff in pre-award grant proposal development, execution of contracts and agreements for sponsored research and creative endeavors, intellectual property protections for invention and commercialization, and research compliance for the entire university. The Arkansas Biosciences Institute has had more than 20 years of research and discovery success in the biological, medical, and agricultural sciences, and serves as a central hub on campus for interdisciplinary applied research. Jonesboro is a community of 80,000 people located in Northeast Arkansas, amid the Mississippi Alluvial Plain and Crowley's Ridge ecoregions. We are an hour away from Memphis, Tennessee, and the Ozark Highlands. Jonesboro boasts a regional center for quality healthcare, a variety of dining and entertainment options, a low cost of living, and plenty of recreational opportunities.
To apply, please submit a cover letter, resume, and contact information for at least three references. For any questions, feel free to reach out directly to the Vice Provost for Research, Innovation, and Discovery, Dr. Travis Marsico at [email protected]. Review of applications will begin March 1, 2025.
Preferred Qualifications: Master's degree in Public Administration or Business Administration or equivalent; experience in an executive assistant role.
Minimum Qualifications
An earned bachelor's degree from an accredited institution
Proven experience in executive support or administrative roles, preferably in a higher education or research environment
Commitment to upholding the values and mission of Arkansas State University and promoting a positive work culture
E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Employment Status
Full time (29-40 Hrs)
Type of Employment
Staff
Of Openings
1
Location
ASU-Jonesboro
Proposed Salary Range
Commensurate with Experience
Closing
2/28/25
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary
The Executive Assistant serves a critical and multi-faceted role in Research and Technology Transfer (RTT) and the Arkansas Biosciences Institute (ABI). The successful candidate will serve as the primary point of contact for internal and external stakeholders, know and execute the priorities of the Vice Provost, manage the Vice Provost's calendar and communications, direct correspondences to the correct staff members on the team, and attend meetings with or in place of the Vice Provost to provide meeting summaries and action items, including required follow up, to meeting attendees.
The best candidates will possess extreme executive function with exemplary professionalism, build trust with constituencies across campus, including faculty, staff, students, and RTT and ABI team members, demonstrate excellent verbal and written communication skills, be highly organized, handle sensitive information with discretion, and thrive in a demanding and fast-paced environment, remaining cool under pressure. Knowledge of the academic research enterprise is an asset.
Duties & Responsibilities
Research and Technology Transfer and the Arkansas Biosciences Institute at A-State are fast-paced, exciting workplaces focused on research, innovation, and discovery. As a result, we need employees who 1) are honest, 2) loyal, 3) have a positive attitude, 4) work hard, 5) are professional, and 6) are enthusiastic about problem-solving.
The Vice Provost seeks an Executive Assistant who
General Days/Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other
Please note: all position postings close at 12:00 A.M. CST on the position closing date; in other words, make sure your application is submitted by 11:59pm the day before the closing date.
Arkansas State University is a comprehensive, public research institution that is classified as a doctoral university with high research activity (R2). Research and Technology Transfer supports faculty, students, and staff in pre-award grant proposal development, execution of contracts and agreements for sponsored research and creative endeavors, intellectual property protections for invention and commercialization, and research compliance for the entire university. The Arkansas Biosciences Institute has had more than 20 years of research and discovery success in the biological, medical, and agricultural sciences, and serves as a central hub on campus for interdisciplinary applied research. Jonesboro is a community of 80,000 people located in Northeast Arkansas, amid the Mississippi Alluvial Plain and Crowley's Ridge ecoregions. We are an hour away from Memphis, Tennessee, and the Ozark Highlands. Jonesboro boasts a regional center for quality healthcare, a variety of dining and entertainment options, a low cost of living, and plenty of recreational opportunities.
To apply, please submit a cover letter, resume, and contact information for at least three references. For any questions, feel free to reach out directly to the Vice Provost for Research, Innovation, and Discovery, Dr. Travis Marsico at [email protected]. Review of applications will begin March 1, 2025.
Preferred Qualifications: Master's degree in Public Administration or Business Administration or equivalent; experience in an executive assistant role.
Minimum Qualifications
An earned bachelor's degree from an accredited institution
Proven experience in executive support or administrative roles, preferably in a higher education or research environment
Commitment to upholding the values and mission of Arkansas State University and promoting a positive work culture
E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Full time (29-40 Hrs)
Type of Employment
Staff
Of Openings
1
Location
ASU-Jonesboro
Proposed Salary Range
Commensurate with Experience
Closing
2/28/25
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary
The Executive Assistant serves a critical and multi-faceted role in Research and Technology Transfer (RTT) and the Arkansas Biosciences Institute (ABI). The successful candidate will serve as the primary point of contact for internal and external stakeholders, know and execute the priorities of the Vice Provost, manage the Vice Provost's calendar and communications, direct correspondences to the correct staff members on the team, and attend meetings with or in place of the Vice Provost to provide meeting summaries and action items, including required follow up, to meeting attendees.
The best candidates will possess extreme executive function with exemplary professionalism, build trust with constituencies across campus, including faculty, staff, students, and RTT and ABI team members, demonstrate excellent verbal and written communication skills, be highly organized, handle sensitive information with discretion, and thrive in a demanding and fast-paced environment, remaining cool under pressure. Knowledge of the academic research enterprise is an asset.
Duties & Responsibilities
- Manage the Vice Provost's schedule, including coordinating meetings, appointments, and travel arrangements, including those travel arrangements for other RTT staff
- Organize and prioritize incoming requests and communications for the Vice Provost, ensuring timely responses
- Prepare and edit correspondence, presentations, reports, and other documents on behalf of the Vice Provost
- Conduct landscape analysis and gather information as needed to support the Vice Provost in decision-making development of initiatives
- Maintain confidentiality and handle sensitive information with discretion and professionalism
- Serve as the primary liaison between the Vice Provost and other ABI and RTT staff members, university stakeholders, and external partners
- Assist in the planning and execution of events, meetings, and conferences
- Coordinate candidate and special guest visits
- Collaborate with other administrative staff and university departments to streamline processes and enhance efficiency
- Perform other duties as assigned to support the overall mission and objectives of the Vice Provost
Research and Technology Transfer and the Arkansas Biosciences Institute at A-State are fast-paced, exciting workplaces focused on research, innovation, and discovery. As a result, we need employees who 1) are honest, 2) loyal, 3) have a positive attitude, 4) work hard, 5) are professional, and 6) are enthusiastic about problem-solving.
The Vice Provost seeks an Executive Assistant who
- is detail oriented
- has developed decision-making skills
- works well independently and on a team
- works well under deadlines
- follows through on projects
- has developed excellent verbal and written communication skills
- has cultural competency
- has strong organizational skills and attention to detail
- has the ability to manage multiple tasks and priorities effectively
- is flexibile and adaptable to changing priorities and deadlines in a fast-paced work environment
- exercises sound judgment and discretion when handling confidential information and sensitive situations
- has problem-solving abilities
- is proactive in anticipating and resolving issues.
General Days/Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other
Please note: all position postings close at 12:00 A.M. CST on the position closing date; in other words, make sure your application is submitted by 11:59pm the day before the closing date.
Arkansas State University is a comprehensive, public research institution that is classified as a doctoral university with high research activity (R2). Research and Technology Transfer supports faculty, students, and staff in pre-award grant proposal development, execution of contracts and agreements for sponsored research and creative endeavors, intellectual property protections for invention and commercialization, and research compliance for the entire university. The Arkansas Biosciences Institute has had more than 20 years of research and discovery success in the biological, medical, and agricultural sciences, and serves as a central hub on campus for interdisciplinary applied research. Jonesboro is a community of 80,000 people located in Northeast Arkansas, amid the Mississippi Alluvial Plain and Crowley's Ridge ecoregions. We are an hour away from Memphis, Tennessee, and the Ozark Highlands. Jonesboro boasts a regional center for quality healthcare, a variety of dining and entertainment options, a low cost of living, and plenty of recreational opportunities.
To apply, please submit a cover letter, resume, and contact information for at least three references. For any questions, feel free to reach out directly to the Vice Provost for Research, Innovation, and Discovery, Dr. Travis Marsico at [email protected]. Review of applications will begin March 1, 2025.
Preferred Qualifications: Master's degree in Public Administration or Business Administration or equivalent; experience in an executive assistant role.
Minimum Qualifications
An earned bachelor's degree from an accredited institution
Proven experience in executive support or administrative roles, preferably in a higher education or research environment
Commitment to upholding the values and mission of Arkansas State University and promoting a positive work culture
E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf