School Safety Administrative Assistant 24/25 SY
Salary undisclosed
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TITLE: School Safety Administrative Assistant
Who We Are
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
Summary Of Opportunity
The School Safety Administrative Assistant is responsible for providing administrative and clerical support to the school's safety programs and initiatives. This includes assisting with the implementation of safety protocols, maintaining records, coordinating safety drills, supporting communication efforts, and ensuring a safe environment for students, staff, and visitors.
What You'll Do
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
As an ideal candidate for this role, you will be able to achieve the following:
Nonexempt
ELIGIBILITY FOR REMOTE WORK
At Supervisor's discretion
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
This position is typically based in an office environment within the school but may require visits to various areas of the campus, especially during safety drills and emergencies. Occasional evening or weekend hours may be required for special events or training.
EEOC STATEMENT
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
https://myips.org/employment/employee-benefits/
Who We Are
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
Summary Of Opportunity
The School Safety Administrative Assistant is responsible for providing administrative and clerical support to the school's safety programs and initiatives. This includes assisting with the implementation of safety protocols, maintaining records, coordinating safety drills, supporting communication efforts, and ensuring a safe environment for students, staff, and visitors.
What You'll Do
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
- Safety Protocol Management: Assist in developing, implementing, and maintaining school safety procedures, ensuring compliance with state and federal regulations.
- Record Keeping & Documentation: Maintain accurate records related to safety drills, emergency procedures, incident reports, and safety equipment inventories.
- Communication: Serve as a point of contact for safety-related inquiries, including assisting with the distribution of safety policies and procedures to staff, students, and parents.
- Coordination of Safety Drills: Schedule and assist with the organization of safety drills, including fire, lockdown, and evacuation drills, ensuring timely execution and proper documentation.
- Safety Equipment Oversight: Monitor and ensure the availability and proper functioning of safety equipment, such as first aid kits, fire extinguishers, and emergency supplies.
- Assistance in Crisis Situations: Support the school safety team during emergency situations, providing logistical and administrative assistance.
- Staff Training Support: Assist in the scheduling and preparation of staff training sessions related to school safety, emergency protocols, and crisis response.
- Data Entry & Reporting: Input data into relevant safety management systems and prepare reports on safety-related activities for administration and compliance purposes.
- General Administrative Support: Perform general administrative duties, including scheduling meetings, managing calendars, handling correspondence, and supporting other school safety initiatives as needed.
- Other duties as assigned
As an ideal candidate for this role, you will be able to achieve the following:
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Knowledge of safety regulations, procedures, and best practices is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Ability to work independently and as part of a team in a fast-paced environment.
- High school diploma or equivalent required; Associate's degree or higher in a related field preferred.
- Previous experience in school administration, safety management, or a related field is an advantage.
Nonexempt
ELIGIBILITY FOR REMOTE WORK
At Supervisor's discretion
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
This position is typically based in an office environment within the school but may require visits to various areas of the campus, especially during safety drills and emergencies. Occasional evening or weekend hours may be required for special events or training.
EEOC STATEMENT
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
https://myips.org/employment/employee-benefits/
TITLE: School Safety Administrative Assistant
Who We Are
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
Summary Of Opportunity
The School Safety Administrative Assistant is responsible for providing administrative and clerical support to the school's safety programs and initiatives. This includes assisting with the implementation of safety protocols, maintaining records, coordinating safety drills, supporting communication efforts, and ensuring a safe environment for students, staff, and visitors.
What You'll Do
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
As an ideal candidate for this role, you will be able to achieve the following:
Nonexempt
ELIGIBILITY FOR REMOTE WORK
At Supervisor's discretion
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
This position is typically based in an office environment within the school but may require visits to various areas of the campus, especially during safety drills and emergencies. Occasional evening or weekend hours may be required for special events or training.
EEOC STATEMENT
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
https://myips.org/employment/employee-benefits/
Who We Are
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
Summary Of Opportunity
The School Safety Administrative Assistant is responsible for providing administrative and clerical support to the school's safety programs and initiatives. This includes assisting with the implementation of safety protocols, maintaining records, coordinating safety drills, supporting communication efforts, and ensuring a safe environment for students, staff, and visitors.
What You'll Do
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
- Safety Protocol Management: Assist in developing, implementing, and maintaining school safety procedures, ensuring compliance with state and federal regulations.
- Record Keeping & Documentation: Maintain accurate records related to safety drills, emergency procedures, incident reports, and safety equipment inventories.
- Communication: Serve as a point of contact for safety-related inquiries, including assisting with the distribution of safety policies and procedures to staff, students, and parents.
- Coordination of Safety Drills: Schedule and assist with the organization of safety drills, including fire, lockdown, and evacuation drills, ensuring timely execution and proper documentation.
- Safety Equipment Oversight: Monitor and ensure the availability and proper functioning of safety equipment, such as first aid kits, fire extinguishers, and emergency supplies.
- Assistance in Crisis Situations: Support the school safety team during emergency situations, providing logistical and administrative assistance.
- Staff Training Support: Assist in the scheduling and preparation of staff training sessions related to school safety, emergency protocols, and crisis response.
- Data Entry & Reporting: Input data into relevant safety management systems and prepare reports on safety-related activities for administration and compliance purposes.
- General Administrative Support: Perform general administrative duties, including scheduling meetings, managing calendars, handling correspondence, and supporting other school safety initiatives as needed.
- Other duties as assigned
As an ideal candidate for this role, you will be able to achieve the following:
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Knowledge of safety regulations, procedures, and best practices is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Ability to work independently and as part of a team in a fast-paced environment.
- High school diploma or equivalent required; Associate's degree or higher in a related field preferred.
- Previous experience in school administration, safety management, or a related field is an advantage.
Nonexempt
ELIGIBILITY FOR REMOTE WORK
At Supervisor's discretion
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
This position is typically based in an office environment within the school but may require visits to various areas of the campus, especially during safety drills and emergencies. Occasional evening or weekend hours may be required for special events or training.
EEOC STATEMENT
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
https://myips.org/employment/employee-benefits/