The Practice Assistant provides administrative and legal support to attorneys in the Bankruptcy and Litigation practice areas. Key responsibilities include drafting and proofreading legal documents, managing case-specific deadlines, coordinating court filings, and maintaining client files. This role is critical in ensuring smooth case management and supporting the attorneys in delivering high-quality legal services. Hybrid work options are available for candidates in the regional area.
Key Responsibilities:
- Type, proofread, format, and edit legal documents, correspondence, and memoranda under time-sensitive deadlines.
- Assist in drafting documents as needed.
- Open new client and matter files using the firm's software.
- Calendar case-specific deadlines and coordinate hearings, depositions, and mediations.
- Prepare documents for filing in State and Federal courts.
- Coordinate with billing or collections coordinators for invoice preparation and mailing.
- Maintain email and electronic files using firm-specific document management software.
- Schedule appointments, arrange travel, and set up conference calls and video meetings.
- Prepare and submit expense and reimbursement reports.
- Improve efficiencies by learning and utilizing practice-specific and firm-wide software applications.
- Collaborate with colleagues and professionals firm-wide to complete tasks efficiently.
- Liaise with document services for all document production needs.
- Stay informed about practice-specific laws, rules, and procedures.
- Communicate effectively with clients, court personnel, and opposing counsel as directed.
- Conduct basic research and analysis as needed.
- Perform other duties as assigned.
Minimum Education & Experience Requirements:
- High school diploma required; college degree preferred.
- Minimum of three years of experience as a legal assistant in a law firm or comparable environment.
- Knowledge of bankruptcy procedures strongly preferred; litigation experience is a plus.
Special Requirements:
- Proficiency in Microsoft Word, Outlook, and Excel.
- Experience with document management systems such as NetDocs is a plus.
- Ability to work overtime as needed.
Knowledge, Skills, and Abilities:
- Strong organizational and time-management skills to handle multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills for professional interactions with clients, attorneys, and staff.
- Ability to problem-solve and anticipate potential issues.
- Willingness to learn and work in additional practice areas as needed.
Additional Desired Characteristics:
- Ability to collaborate effectively with colleagues across the firm.
- Positive and proactive attitude toward expanding skills and improving work efficiency.
Work Environment:
- Hybrid work arrangement with a mix of in-office and remote work for candidates based in the regional area.
- Standard office hours with occasional overtime as required to meet deadlines.
Other Duties:
This job description is not exhaustive. Additional duties and responsibilities may be assigned as necessary to support the firm s goals and objectives.
The Practice Assistant provides administrative and legal support to attorneys in the Bankruptcy and Litigation practice areas. Key responsibilities include drafting and proofreading legal documents, managing case-specific deadlines, coordinating court filings, and maintaining client files. This role is critical in ensuring smooth case management and supporting the attorneys in delivering high-quality legal services. Hybrid work options are available for candidates in the regional area.
Key Responsibilities:
- Type, proofread, format, and edit legal documents, correspondence, and memoranda under time-sensitive deadlines.
- Assist in drafting documents as needed.
- Open new client and matter files using the firm's software.
- Calendar case-specific deadlines and coordinate hearings, depositions, and mediations.
- Prepare documents for filing in State and Federal courts.
- Coordinate with billing or collections coordinators for invoice preparation and mailing.
- Maintain email and electronic files using firm-specific document management software.
- Schedule appointments, arrange travel, and set up conference calls and video meetings.
- Prepare and submit expense and reimbursement reports.
- Improve efficiencies by learning and utilizing practice-specific and firm-wide software applications.
- Collaborate with colleagues and professionals firm-wide to complete tasks efficiently.
- Liaise with document services for all document production needs.
- Stay informed about practice-specific laws, rules, and procedures.
- Communicate effectively with clients, court personnel, and opposing counsel as directed.
- Conduct basic research and analysis as needed.
- Perform other duties as assigned.
Minimum Education & Experience Requirements:
- High school diploma required; college degree preferred.
- Minimum of three years of experience as a legal assistant in a law firm or comparable environment.
- Knowledge of bankruptcy procedures strongly preferred; litigation experience is a plus.
Special Requirements:
- Proficiency in Microsoft Word, Outlook, and Excel.
- Experience with document management systems such as NetDocs is a plus.
- Ability to work overtime as needed.
Knowledge, Skills, and Abilities:
- Strong organizational and time-management skills to handle multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills for professional interactions with clients, attorneys, and staff.
- Ability to problem-solve and anticipate potential issues.
- Willingness to learn and work in additional practice areas as needed.
Additional Desired Characteristics:
- Ability to collaborate effectively with colleagues across the firm.
- Positive and proactive attitude toward expanding skills and improving work efficiency.
Work Environment:
- Hybrid work arrangement with a mix of in-office and remote work for candidates based in the regional area.
- Standard office hours with occasional overtime as required to meet deadlines.
Other Duties:
This job description is not exhaustive. Additional duties and responsibilities may be assigned as necessary to support the firm s goals and objectives.