Office Manager & Executive Assistant

About Us

Here at Trovo Health, we’re on a mission to help solve healthcare’s clinical capacity crisis. By combining AI-powered technology with a proprietary network of ancillary clinicians, we allow our partners to access transformative clinical capabilities.

To date, we’ve raised a $15m seed round led by Oak HC/FT - who’ve backed leading clinical technology companies such as Devoted Health, VillageMD, CareBridge, Main Street health, Maven Clinic, and more.

We’re headquartered in NYC, and embrace a hybrid work culture.

About The Role

We’re looking for a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team. In this role, you will manage the operations of our NYC office and provide high-level administrative support to senior leadership. You will play an essential role in maintaining a positive and productive work environment while ensuring executives can focus on strategic priorities. Reporting to the Chief Executive Officer, this is an individual contributor role with [competitive target compensation ($70K - $90K), strong benefits, and a hybrid NYC (Union Square) location.]

Responsibilities

• Ensure the office operates smoothly by managing supplies, coordinating with vendors, and maintaining an organized environment.
• Plan and execute team events, celebrations, and offsites that foster connection and collaboration.
• Manage office-related budgets, invoices, and expense tracking.
• Act as the primary point of contact for building management and external service providers.
• Provide administrative support to senior leaders, including managing complex calendars, scheduling meetings, and coordinating travel.
• Assist in meeting preparation, including setting agendas, taking notes, and following up on action items.
• Welcome and onboard new team members, ensuring they have a seamless start.
• Support company culture initiatives and contribute to process improvements.
• Assist with ad hoc projects as needed, ensuring priorities are met and deadlines are achieved.
  
  

Must Haves

• 3–5+ years of experience in office management, executive assistance, or a similar role.
• Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively.
• Strong verbal and written communication skills with a professional and approachable demeanor.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), Microsoft Office, and communication tools like Slack.
• Proven ability to manage sensitive and confidential information with discretion.
• Experience with working with 3rd party vendors, building management, and other stakeholders with regards to office management
• A proactive and resourceful mindset, anticipating needs and solving problems efficiently.
• A collaborative team player with a positive, can-do attitude and commitment to fostering an inclusive workplace.
  
  

Nice-to-Have

• Experience working in a startup or high-growth environment.
• Familiarity with expense reporting and budgeting tools like Expensify or QuickBooks.
• Event planning or coordination experience.
• Knowledge of HR or onboarding processes to support new hire experience.
  
  

Benefits Of Working With Us Include

• Direct impact on company and culture
• Hybrid work environment (HQ in Union Square, NYC)
• Competitive Salary and Equity
• Generous Health, Vision, and Dental Insurance
• Flexible paid time off (unlimited vacation and sick leave)
• Flexible schedules
• Life Insurance
• Short & Long-Term Disability.
• Parental Leave.
  
  

Trovo Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About Us

Here at Trovo Health, we’re on a mission to help solve healthcare’s clinical capacity crisis. By combining AI-powered technology with a proprietary network of ancillary clinicians, we allow our partners to access transformative clinical capabilities.

To date, we’ve raised a $15m seed round led by Oak HC/FT - who’ve backed leading clinical technology companies such as Devoted Health, VillageMD, CareBridge, Main Street health, Maven Clinic, and more.

We’re headquartered in NYC, and embrace a hybrid work culture.

About The Role

We’re looking for a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team. In this role, you will manage the operations of our NYC office and provide high-level administrative support to senior leadership. You will play an essential role in maintaining a positive and productive work environment while ensuring executives can focus on strategic priorities. Reporting to the Chief Executive Officer, this is an individual contributor role with [competitive target compensation ($70K - $90K), strong benefits, and a hybrid NYC (Union Square) location.]

Responsibilities

• Ensure the office operates smoothly by managing supplies, coordinating with vendors, and maintaining an organized environment.
• Plan and execute team events, celebrations, and offsites that foster connection and collaboration.
• Manage office-related budgets, invoices, and expense tracking.
• Act as the primary point of contact for building management and external service providers.
• Provide administrative support to senior leaders, including managing complex calendars, scheduling meetings, and coordinating travel.
• Assist in meeting preparation, including setting agendas, taking notes, and following up on action items.
• Welcome and onboard new team members, ensuring they have a seamless start.
• Support company culture initiatives and contribute to process improvements.
• Assist with ad hoc projects as needed, ensuring priorities are met and deadlines are achieved.
  
  

Must Haves

• 3–5+ years of experience in office management, executive assistance, or a similar role.
• Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively.
• Strong verbal and written communication skills with a professional and approachable demeanor.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), Microsoft Office, and communication tools like Slack.
• Proven ability to manage sensitive and confidential information with discretion.
• Experience with working with 3rd party vendors, building management, and other stakeholders with regards to office management
• A proactive and resourceful mindset, anticipating needs and solving problems efficiently.
• A collaborative team player with a positive, can-do attitude and commitment to fostering an inclusive workplace.
  
  

Nice-to-Have

• Experience working in a startup or high-growth environment.
• Familiarity with expense reporting and budgeting tools like Expensify or QuickBooks.
• Event planning or coordination experience.
• Knowledge of HR or onboarding processes to support new hire experience.
  
  

Benefits Of Working With Us Include

• Direct impact on company and culture
• Hybrid work environment (HQ in Union Square, NYC)
• Competitive Salary and Equity
• Generous Health, Vision, and Dental Insurance
• Flexible paid time off (unlimited vacation and sick leave)
• Flexible schedules
• Life Insurance
• Short & Long-Term Disability.
• Parental Leave.
  
  

Trovo Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.