We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team and ensure the smooth functioning of our office environment. This role combines high-level administrative assistance with facilities coordination, and would involve general admin tasks such as scheduling, calendaring, and communication with executive regarding what was needed for the day.
Compensation: $45/hour (negotiable)
Responsibilities:
- Executive Support:
- Manage complex schedules, coordinate meetings, and arrange travel.
- Handle communications and prioritize inquiries, ensuring timely and professional responses.
- Maintain confidentiality and exercise discretion in all interactions.
- Prepare reports, presentations, and correspondence.
- Act as a key point of contact for internal and external stakeholders.
- Office & Facilities Management:
- Oversee office supplies, inventory, and vendor relationships.
- Maintain a clean, organized, and efficient office environment, including common areas and meeting spaces.
- Manage office logistics, including security access, new hire setups, and office moves.
- Coordinate support for visiting executives and guests.
- Support company events.
- General Administrative Support:
- Provide reception coverage and greet visitors.
- Manage documents, files, and databases.
- Support internal communication initiatives.
- Assist with special projects and provide backup support to administrative teams.
Qualifications:
- Minimum of 5 years of experience in administrative support, preferably in a fast-paced environment.
- Proven ability to support and communicate effectively with senior leadership.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational, communication, and interpersonal skills.
- Ability to multitask, prioritize, and meet deadlines.
- Experience managing office supplies and coordinating vendor relationships.
- Ability to handle confidential information with discretion.
- Proactive problem solving ability.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team and ensure the smooth functioning of our office environment. This role combines high-level administrative assistance with facilities coordination, and would involve general admin tasks such as scheduling, calendaring, and communication with executive regarding what was needed for the day.
Compensation: $45/hour (negotiable)
Responsibilities:
- Executive Support:
- Manage complex schedules, coordinate meetings, and arrange travel.
- Handle communications and prioritize inquiries, ensuring timely and professional responses.
- Maintain confidentiality and exercise discretion in all interactions.
- Prepare reports, presentations, and correspondence.
- Act as a key point of contact for internal and external stakeholders.
- Office & Facilities Management:
- Oversee office supplies, inventory, and vendor relationships.
- Maintain a clean, organized, and efficient office environment, including common areas and meeting spaces.
- Manage office logistics, including security access, new hire setups, and office moves.
- Coordinate support for visiting executives and guests.
- Support company events.
- General Administrative Support:
- Provide reception coverage and greet visitors.
- Manage documents, files, and databases.
- Support internal communication initiatives.
- Assist with special projects and provide backup support to administrative teams.
Qualifications:
- Minimum of 5 years of experience in administrative support, preferably in a fast-paced environment.
- Proven ability to support and communicate effectively with senior leadership.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational, communication, and interpersonal skills.
- Ability to multitask, prioritize, and meet deadlines.
- Experience managing office supplies and coordinating vendor relationships.
- Ability to handle confidential information with discretion.
- Proactive problem solving ability.