Elementary Campus Assistant (24-25)

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Elementary Campus Assistant (0805A)

Reports to: Office Manager/Principal

Wage/Hour Status: Non-Exempt

Dept. /Campus: Campus Assigned

Pay Grade: P05

Duty Days: 187

Date Revised: 09/2023

Primary Purpose

Provide the reception and clerical assistance for the efficient operation of the front office.

Qualifications

• Ability to maintain confidentiality
• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions, legal and local
• Ability to operate a phone system
• One year of experience in an office setting
• Understanding of school policies and operations
• Follow and adhere to legal and local policies
  
  

Major Responsibilities and Duties

• Phone calls - Receive and direct incoming calls, take reliable messages
• Digital communication - manage campus email, ride changes, and route to appropriate staff
• Greeter - Answer doorbell, greet and direct visitors to appropriate location
• Textbook Manager - Manage student and teacher resources
• Enrollment - Assist with enrollment and withdrawal processes
• Visitors - Maintain visitor log, issue visitor passes, and check out visitors utilizing Raptor System
• Tardies & Check Out for Students - Sign in tardy students utilizing Raptor System
• Payment - Manage incoming payments through InTouch
• Student Records - Maintain digital student folders and fulfill student records requests
  
  

Shared Responsibility and Duties

• Operational Equipment - make service calls, refill toner, refill paper, print, laminate, etc.
• Mail - Prepare mailings and labels, assist with mail outs, sort & distribute mail, messages, and other documents
• Materials - Assist with the receipt and distribution of ordered materials
• Arrival & Dismissal Duties - As assigned
• Provide lunch coverage - As assigned
• Absence Management - Guest Educator process
• Volunteers - Monitor completion of volunteer background checks
• Emergency Information - Create and maintain emergency information
• Other duties as assigned.
  
  

Supervisory Responsibilities

N/A

Equipment Used

Computer, printer, copier, variety of software, laminator

Working Conditions

Maintain emotional control under stress, work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Elementary Campus Assistant (0805A)

Reports to: Office Manager/Principal

Wage/Hour Status: Non-Exempt

Dept. /Campus: Campus Assigned

Pay Grade: P05

Duty Days: 187

Date Revised: 09/2023

Primary Purpose

Provide the reception and clerical assistance for the efficient operation of the front office.

Qualifications

• Ability to maintain confidentiality
• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions, legal and local
• Ability to operate a phone system
• One year of experience in an office setting
• Understanding of school policies and operations
• Follow and adhere to legal and local policies
  
  

Major Responsibilities and Duties

• Phone calls - Receive and direct incoming calls, take reliable messages
• Digital communication - manage campus email, ride changes, and route to appropriate staff
• Greeter - Answer doorbell, greet and direct visitors to appropriate location
• Textbook Manager - Manage student and teacher resources
• Enrollment - Assist with enrollment and withdrawal processes
• Visitors - Maintain visitor log, issue visitor passes, and check out visitors utilizing Raptor System
• Tardies & Check Out for Students - Sign in tardy students utilizing Raptor System
• Payment - Manage incoming payments through InTouch
• Student Records - Maintain digital student folders and fulfill student records requests
  
  

Shared Responsibility and Duties

• Operational Equipment - make service calls, refill toner, refill paper, print, laminate, etc.
• Mail - Prepare mailings and labels, assist with mail outs, sort & distribute mail, messages, and other documents
• Materials - Assist with the receipt and distribution of ordered materials
• Arrival & Dismissal Duties - As assigned
• Provide lunch coverage - As assigned
• Absence Management - Guest Educator process
• Volunteers - Monitor completion of volunteer background checks
• Emergency Information - Create and maintain emergency information
• Other duties as assigned.
  
  

Supervisory Responsibilities

N/A

Equipment Used

Computer, printer, copier, variety of software, laminator

Working Conditions

Maintain emotional control under stress, work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.