Probation/Pretrial Services Administrative Assistant
$ 44,553 - $ 80,203 / month
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- Prepares, reviews, edits and processes forms and correspondence, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork.
- Enters and maintains accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case. As required, records chronological entries.
- Electronically files court documents via the court's case management system (CM/ECF) and electronically submits appropriate documents to the Bureau of Prisons and United States Sentencing Commission.
- Retrieves and verifies criminal history information for investigations.
- Reviews and validates treatment services invoices for services rendered. Ensures accuracy when processing invoices. Distributes invoices to the appropriate party within set timelines. Uploads treatment reports to corresponding client file.
- Coverage of reception desk/phone and duties.
- Performs related duties as required.
Requirements
Conditions of Employment
Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. Employees are required to use electronic funds transfer for payroll deposit. The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations.
Qualifications
For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position.
Education
HS Diploma/GED; Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience.
Additional information
COURT PREFERRED QUALIFICATIONS AND EXPERIENCE
- Previous clerical or administrative experience within the legal or criminal justice field.
- Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
- Proficient in the use of Microsoft Office products, Adobe, and Windows 10.
- Benefits
Conditions of Employment
Qualifications
For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position.
Education
HS Diploma/GED; Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience.
Additional information
COURT PREFERRED QUALIFICATIONS AND EXPERIENCE
- Previous clerical or administrative experience within the legal or criminal justice field.
- Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
- Proficient in the use of Microsoft Office products, Adobe, and Windows 10.