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Administrative Assistant
- Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar.
- Must exercise continuous attention to the coordination among internal or external work units
- The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position.
- Maintains tickler system
- Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses
- Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
- Receives visitors and phone calls. Accurately determines nature of request and refers callers or visitors to appropriate staff.
- Prepares and distributes meeting agendas and takes notes when directed.
- Uses a variety of office automation software in support of the organization and mission requirements.
Requirements
Conditions of Employment
- This position is subject to background check in accordance with federal regulations. This position is subject to background check in accordance with federal regulations.
- Occasional travel within the Region is required.
Qualifications
- Knowledge of personal computers and current experience with software such as Microsoft Office products including Microsoft Word, Excel and Outlook.
- Ability to plan and organize work.
- Knowledge of substantive programs of the immediate and subordinate organizations as they relate to the clerical and administrative functions of the office.
- Perform other duties as assigned.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Conditions of Employment
- This position is subject to background check in accordance with federal regulations. This position is subject to background check in accordance with federal regulations.
- Occasional travel within the Region is required.
Qualifications
- Knowledge of personal computers and current experience with software such as Microsoft Office products including Microsoft Word, Excel and Outlook.
- Ability to plan and organize work.
- Knowledge of substantive programs of the immediate and subordinate organizations as they relate to the clerical and administrative functions of the office.
- Perform other duties as assigned.