Nonprofit Executive Assistant

Scion Nonprofit Staffing has launched a search for an Interim Nonprofit Executive Assistant for our partner, a well-known nonprofit organization located in San Francisco, CA!

This role is perfect for an experienced Executive Assistant and self-starter seeking a collaborative, supportive, and impactful workplace. This exciting opportunity allows you to make a meaningful difference while helping streamline administrative operations and supporting leadership. The ideal professional is proactive, detail-oriented, highly organized, and ready to hit the ground running in a fast-paced environment.

PERKS

• Full-time interim position starting immediately
• A convenient 9 am5 pm work schedule
• Laid-back, business-casual work culture
• Contribute to an incredible mission-driven organization focused on equity and community impact
• This position is onsite in San Francisco, CA, with opportunities to support leadership at the organizational level
  
  

Responsibilities

• Provide administrative and operational support to the Executive Director and leadership team
• Coordinate company-wide calendars, including board-related scheduling, key leadership deadlines, and compliance tracking
• Set up and maintain contact lists and create clear instructions on managing office systems, such as the phone system
• Assist in meeting preparation, including scheduling, drafting agendas, and taking minutes
• Develop and manage spreadsheets for compliance tracking for all employees across multiple locations
• Conduct interviews with leadership to identify key deadlines and help consolidate these into a central system
• Create and manage processes that improve office organization and communication flow
• Proactively anticipate needs and complete administrative tasks to reduce the Executive Directors workload
• Draft professional correspondence and maintain a high level of confidentiality and professionalism
• Troubleshoot and support technical issues as needed
• Assist with special projects and ad hoc administrative duties
  
  

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other office tools
• Extensive experience in executive-level administrative roles, preferably within nonprofit organizations
• Strong organizational skills, attention to detail, and ability to create and implement new processes
• Proactive communication skills with a proven ability to follow through on tasks and deadlines
• Demonstrated ability to handle sensitive information with discretion and professionalism
• Experience with calendar management, compliance tracking, and process improvement
• Knowledge of technical tools such as Zoom, Teams and familiarity with managing phone systems is a plus
• Advanced problem-solving skills, flexibility, and the ability to thrive in a dynamic environment
  
  

DESIRED ATTRIBUTES

• Proactive Communication: Ability to provide timely updates and maintain clear, consistent communication
• Organization and Execution: Strong attention to detail, ability to manage competing priorities, and a knack for implementing systems that ensure nothing falls through the cracks
• Professionalism: Skilled in crafting polished emails and correspondence that reflect the organizations mission and tone
• Adaptability and Leadership Support: A proven track record of supporting leadership effectively by anticipating needs and creating structure in a high-pressure environment
• Problem-Solving Orientation: Experience identifying bottlenecks and proactively implementing solutions to ensure operational efficiency
  
  

Compensation And Benefits

This position offers a competitive hourly pay rate of $50$55/hr., dependent on experience. Benefits include health, dental, vision, and additional perks after 30 days of employment.

How To Apply

For immediate consideration, please submit your resume here!

ABOUT OUR FIRMScion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of theForbeslists of the Best Recruitment Firmsandthe Best Executive Search Firms in America. Additionally, Scion has been recognized as aClearlyRatedBest of Staffing firm as well as a top recruitment firm byThe Business Times. Additional information about our firm and our practices can be foundonline. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Scion Nonprofit Staffing has launched a search for an Interim Nonprofit Executive Assistant for our partner, a well-known nonprofit organization located in San Francisco, CA!

This role is perfect for an experienced Executive Assistant and self-starter seeking a collaborative, supportive, and impactful workplace. This exciting opportunity allows you to make a meaningful difference while helping streamline administrative operations and supporting leadership. The ideal professional is proactive, detail-oriented, highly organized, and ready to hit the ground running in a fast-paced environment.

PERKS

• Full-time interim position starting immediately
• A convenient 9 am5 pm work schedule
• Laid-back, business-casual work culture
• Contribute to an incredible mission-driven organization focused on equity and community impact
• This position is onsite in San Francisco, CA, with opportunities to support leadership at the organizational level
  
  

Responsibilities

• Provide administrative and operational support to the Executive Director and leadership team
• Coordinate company-wide calendars, including board-related scheduling, key leadership deadlines, and compliance tracking
• Set up and maintain contact lists and create clear instructions on managing office systems, such as the phone system
• Assist in meeting preparation, including scheduling, drafting agendas, and taking minutes
• Develop and manage spreadsheets for compliance tracking for all employees across multiple locations
• Conduct interviews with leadership to identify key deadlines and help consolidate these into a central system
• Create and manage processes that improve office organization and communication flow
• Proactively anticipate needs and complete administrative tasks to reduce the Executive Directors workload
• Draft professional correspondence and maintain a high level of confidentiality and professionalism
• Troubleshoot and support technical issues as needed
• Assist with special projects and ad hoc administrative duties
  
  

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other office tools
• Extensive experience in executive-level administrative roles, preferably within nonprofit organizations
• Strong organizational skills, attention to detail, and ability to create and implement new processes
• Proactive communication skills with a proven ability to follow through on tasks and deadlines
• Demonstrated ability to handle sensitive information with discretion and professionalism
• Experience with calendar management, compliance tracking, and process improvement
• Knowledge of technical tools such as Zoom, Teams and familiarity with managing phone systems is a plus
• Advanced problem-solving skills, flexibility, and the ability to thrive in a dynamic environment
  
  

DESIRED ATTRIBUTES

• Proactive Communication: Ability to provide timely updates and maintain clear, consistent communication
• Organization and Execution: Strong attention to detail, ability to manage competing priorities, and a knack for implementing systems that ensure nothing falls through the cracks
• Professionalism: Skilled in crafting polished emails and correspondence that reflect the organizations mission and tone
• Adaptability and Leadership Support: A proven track record of supporting leadership effectively by anticipating needs and creating structure in a high-pressure environment
• Problem-Solving Orientation: Experience identifying bottlenecks and proactively implementing solutions to ensure operational efficiency
  
  

Compensation And Benefits

This position offers a competitive hourly pay rate of $50$55/hr., dependent on experience. Benefits include health, dental, vision, and additional perks after 30 days of employment.

How To Apply

For immediate consideration, please submit your resume here!

ABOUT OUR FIRMScion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of theForbeslists of the Best Recruitment Firmsandthe Best Executive Search Firms in America. Additionally, Scion has been recognized as aClearlyRatedBest of Staffing firm as well as a top recruitment firm byThe Business Times. Additional information about our firm and our practices can be foundonline. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.