ADMINISTRATIVE OFFICER NF4* (RFT) MCCS OVERHEAD
MAJOR DUTIES: Serves as the Administrative Officer and primary point of contact on administrative functions for the Executive Office within Marine Corps Community Services Hawaii (KBM).
Coordinates daily operations and administrative functions on behalf of the Director and Deputy Director. Oversees Executive level administrative functions and coaches KBM personnel on completion of efforts. Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations
Provides direction on administrative operational issues; and delegates and completes administrative tasks within the organization. Communicates with Division administrators, staff, and outside organizations to coordinate various requirements. Formulates and develops training, policies, and procedures for office management. Coordinates with Division leadership on responsible administrative efforts, and communicates with representatives from Directorates, Branches and Sections within the organization to complete work. Identifies internal and external resources needed to accomplish specific tasks.
Reviews data and prepares short-range estimate of projected costs. Monitors administrative processes, ensuring effective operations while developing accountability through process management. Utilizes management information tools, business analytics, metrics, and business information systems to analyze reports, identify trends, and recommend necessary adjustments for the efficient operations of the Division. Participates in resolving a variety of administrative and operational problems by assembling facts, evaluating information, and drafting reports that may be used as the basis for recommendations, interpretation, and decisions by higher-level management officials. Collects and assembles statistical data.
May assist in conducting studies and analyses, and compiles, collects and coordinates data for reports. May conduct studies and analyses of irregularities and deficiencies. May represent staff level personnel at meetings and conferences. Responsible for records management and file administration for various subject matter. May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews and improvement studies to provide management with recommendations for optimum utilization of available resources. May prepare reports and information for presentations. Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.
Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods and techniques to perform work. Interprets regulatory directives and procedures. Acts as a primary administrative point of contact for planning and directing implementation of required regulations. May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions.
Requirements
Conditions of Employment
- See Duties and Qualifications
EVALUATIONS:
Qualifications
MINIMUM QUALIFICATIONS: Four years of experience that demonstrates ability to plan, develop, manage and control various responsible administrative programs and tasks for day-to- day operations, provide management advice, and coordinate logistical and administrative support for division staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies and precedents governing the operation.
Additional information
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility Privileges
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Conditions of Employment
- See Duties and Qualifications
Qualifications
MINIMUM QUALIFICATIONS: Four years of experience that demonstrates ability to plan, develop, manage and control various responsible administrative programs and tasks for day-to- day operations, provide management advice, and coordinate logistical and administrative support for division staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies and precedents governing the operation.
Additional information
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.