Administrative Support Assistant (Office Automation)

Full Time, onsite
U.S. Army Military Surface Deployment and Distribution Command
Beaumont, United States of America

$ 49,960 - $ 64,952 / month

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Maintain logs and suspense records on incoming correspondence and follow up to ensure timely action.
Manages the organization, upkeep, and proper disposal or records, documents, and files.
Receive incoming correspondence addressed to the office; determine which should be brought to the supervisors’ attention or handled personally and established suspense controls.
Receive office visitors and telephone calls determining the identity of the caller and general purpose of the call.
Compile statistics and supporting analyses for use in the decision-making process.
Monitor organization actions in responding to and complying with reporting requirements.
Research, assemble and summarize a wide variety of material pertaining to the office functions.
Obtain and present information and prepare a variety of recurring and special reports.

Requirements

Conditions of Employment

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
Appointment to this position is subject to a one year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315. While probationary the incumbent can be terminated with limited appeal rights.
This position has a Temporary Duty (TDY) or business travel requirement 10% of the time.
This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors.
If appointed as a Contract Officer Representative (COR), employee is required to complete on-line courses which can be obtained through the Federal Acquisition Institute and the Defense Acquisition University.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See for an extensive list of document requirements for all employment authorities.

30 Percent or More Disabled Veterans
Current Department of Army Civilian Employees
Current Department of Defense (DOD) Civilian Employee (non-Army)
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Military Spouses, under Executive Order (E.O.) 13473
People with Disabilities, Schedule A
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoD Retained Grade Preference Eligible
Reinstatement
Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is .

Specialized Experience: One year of specialized experience which includes providing administrative support such as preparing official correspondence, making travel arrangements, managing organizational schedules, utilizing office automation systems, and maintaining office files. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience permitted.

You will be evaluated on the basis of your level of competency in the following areas:

Clerical
Customer Service (Clerical/Technical)
Technical Competence
Writing

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

This job does not have an education qualification requirement.

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
One year probationary period may be required.
Direct deposit of pay is required.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the information sheet.
This is a General Administration and Management Career Field position.
Multiple positions may be filled from this announcement.
Salary includes applicable locality pay or Local Market Supplement.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.