Senior Office Manager

Qualifications:

1. Manage day to day office operations including building access, visitors, supplies inventory, mail and delivery coordination, and other business services related needs.
2. Manage contract negotiations with vendors, and office lease.
3. Order and arrange daily lunch catering and micro-kitchens for the team.
4. Manage office vendor relations for Catering, Janitorial, Property Management, Security, etc.
5. Manage and resolve building maintenance needs as they arise.
6. Manage office event planning and coordination for both on-site and off-site office wide events.
7. Assist with onboarding of new hires (seating arrangements, badges, pictures, I-9, office tours, and a weekly on-boarding breakfast).
8. Partner with Physical Security, EHS, Finance and HR on office policies and procedures.
9. Coordinate with the Finance team on office spending, invoices, and contracts.
10. Point person for employee queries regarding office management issues (stationery, hardware, and travel arrangements).
11. Supervise the office Administrative Assistant.

What we re looking for:

1. University degree, or experience in similar role and/or high growth startup environment
2. 3-5 years in office management supporting a fast-growing team.
3. Experience with processing expenses and basic office accounting.
4. Experience handling office security a plus.
5. High energy self-starter with exceptional interpersonal communication and organizational skills.
6. High degree of confidentiality in handling sensitive information.
7. Polite, dedication, adaptability, transparency, and professionalism.
8. Ability to multi-task and utilize resources to execute multiple projects and tasks within a deadline-oriented environment.
9. Strong problem-solving skills.
10. Natural curiosity and desire to improve processes and procedures.
11. Strong computer skills in Microsoft Office Suite, Slack, Canva, and ability to learn company financial systems

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Qualifications:

1. Manage day to day office operations including building access, visitors, supplies inventory, mail and delivery coordination, and other business services related needs.
2. Manage contract negotiations with vendors, and office lease.
3. Order and arrange daily lunch catering and micro-kitchens for the team.
4. Manage office vendor relations for Catering, Janitorial, Property Management, Security, etc.
5. Manage and resolve building maintenance needs as they arise.
6. Manage office event planning and coordination for both on-site and off-site office wide events.
7. Assist with onboarding of new hires (seating arrangements, badges, pictures, I-9, office tours, and a weekly on-boarding breakfast).
8. Partner with Physical Security, EHS, Finance and HR on office policies and procedures.
9. Coordinate with the Finance team on office spending, invoices, and contracts.
10. Point person for employee queries regarding office management issues (stationery, hardware, and travel arrangements).
11. Supervise the office Administrative Assistant.

What we re looking for:

1. University degree, or experience in similar role and/or high growth startup environment
2. 3-5 years in office management supporting a fast-growing team.
3. Experience with processing expenses and basic office accounting.
4. Experience handling office security a plus.
5. High energy self-starter with exceptional interpersonal communication and organizational skills.
6. High degree of confidentiality in handling sensitive information.
7. Polite, dedication, adaptability, transparency, and professionalism.
8. Ability to multi-task and utilize resources to execute multiple projects and tasks within a deadline-oriented environment.
9. Strong problem-solving skills.
10. Natural curiosity and desire to improve processes and procedures.
11. Strong computer skills in Microsoft Office Suite, Slack, Canva, and ability to learn company financial systems

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.