Executive Assistant

The Nicole Gary Team - Executive Assistant / Operations Manager

You have the opportunity to be surrounded by, learn from, and grow with one of the top 1.5% of real estate professionals in North America. Come grow with us! You will be supporting a high-producing, luxury real estate team that serves clients in New York City and Miami. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed.

Who Develops You: CEO and Director of Operations

What You’re Great At:

You are extremely organized, methodical, technically savvy, and experienced in real estate. Your attention to detail is unsurpassed, and you thrive on your high standards, quality of work, and your ability to serve others enthusiastically. You’re an excellent communicator who can handle multiple duties and excel at supporting a busy sales team. You are highly responsible, with a proven ability to maintain confidentiality and discretion, and feel comfortable communicating with a high-end clientele. You are the gatekeeper for the rainmaker and can maintain a busy schedule.

Listing Management Duties Include but are not limited to:

• Prepare all pitch documents, run comps, and provide all details to the agent.

• Create listings in all real estate platforms and update as needed/weekly through the close of sale.

• Communicate and touch base with clients weekly.

• Create/manage all listing agreements, NDAs ensuring full signatures and compliance.

• Introduce the transfer agent/management agents, acquire building details, and update our file.

• Provide keys/access for agents at buildings for showings.

• Procure qualified agent coverage for showing our listings when NGT agents are unavailable.

• Ensure we receive offering plans and sales applications.

• Oversee the photography and videography process.

• Schedule and coordinate staging.

• Schedule cleaners as needed.

• Create and send seller reports.

• Create and send listing extensions.

Sales Management Duties Include but are not limited to:

• Maintain database health and manage transactions from pre-listing to post-closing in Brivity.

• Generate and review board packages for all agents.

• Create all deal sheets and send them to all parties.

• Communicate and touch base with attorneys, agents, and clients, and provide requested information in a timely manner.

• Add listings to portfolios in OLR after manual review.

• Send out Buyers Guide.

• Forward commercial setups upon request.

Skills and Character Necessary:

• Notice and take pride in the details.

• Team player, self-motivated, proactive vs. reactive.

• Proven ability to lead yourself with conviction.

• Own projects once asked to do them and follow up with status updates.

• Positive and direct communication, both written and verbal.

• Ability to problem-solve and use critical thinking daily.

• Have a “do whatever it takes” mentality.

• Follow current processes as well as improve them and create new processes.

• Learning-based and growth-minded.

• Impeccably organized.

• Excellent time management skills.

• Concerned about doing things the right way.

• Calm and motivated under pressure.

• Have patience with a high-volume, detailed role.

• Flexible.

Background and Experience:

• 2+ years of real estate experience in New York City, Manhattan.

• Licensed Real Estate Salesperson in New York (Required).

• Requires a prior work history that demonstrates an enthusiastic level of support to a team and the ability to plug into and improve existing systems.

• Technical expertise with real estate platforms and systems, Google Suite, calendaring systems, and database management systems.

Other Details:

• Base Compensation range starting at - $70,000 + Bonus - Unlimited six-figure potential. Opportunity for performance-based and team success (profitability) bonuses.

The Nicole Gary Team - Executive Assistant / Operations Manager

You have the opportunity to be surrounded by, learn from, and grow with one of the top 1.5% of real estate professionals in North America. Come grow with us! You will be supporting a high-producing, luxury real estate team that serves clients in New York City and Miami. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed.

Who Develops You: CEO and Director of Operations

What You’re Great At:

You are extremely organized, methodical, technically savvy, and experienced in real estate. Your attention to detail is unsurpassed, and you thrive on your high standards, quality of work, and your ability to serve others enthusiastically. You’re an excellent communicator who can handle multiple duties and excel at supporting a busy sales team. You are highly responsible, with a proven ability to maintain confidentiality and discretion, and feel comfortable communicating with a high-end clientele. You are the gatekeeper for the rainmaker and can maintain a busy schedule.

Listing Management Duties Include but are not limited to:

• Prepare all pitch documents, run comps, and provide all details to the agent.

• Create listings in all real estate platforms and update as needed/weekly through the close of sale.

• Communicate and touch base with clients weekly.

• Create/manage all listing agreements, NDAs ensuring full signatures and compliance.

• Introduce the transfer agent/management agents, acquire building details, and update our file.

• Provide keys/access for agents at buildings for showings.

• Procure qualified agent coverage for showing our listings when NGT agents are unavailable.

• Ensure we receive offering plans and sales applications.

• Oversee the photography and videography process.

• Schedule and coordinate staging.

• Schedule cleaners as needed.

• Create and send seller reports.

• Create and send listing extensions.

Sales Management Duties Include but are not limited to:

• Maintain database health and manage transactions from pre-listing to post-closing in Brivity.

• Generate and review board packages for all agents.

• Create all deal sheets and send them to all parties.

• Communicate and touch base with attorneys, agents, and clients, and provide requested information in a timely manner.

• Add listings to portfolios in OLR after manual review.

• Send out Buyers Guide.

• Forward commercial setups upon request.

Skills and Character Necessary:

• Notice and take pride in the details.

• Team player, self-motivated, proactive vs. reactive.

• Proven ability to lead yourself with conviction.

• Own projects once asked to do them and follow up with status updates.

• Positive and direct communication, both written and verbal.

• Ability to problem-solve and use critical thinking daily.

• Have a “do whatever it takes” mentality.

• Follow current processes as well as improve them and create new processes.

• Learning-based and growth-minded.

• Impeccably organized.

• Excellent time management skills.

• Concerned about doing things the right way.

• Calm and motivated under pressure.

• Have patience with a high-volume, detailed role.

• Flexible.

Background and Experience:

• 2+ years of real estate experience in New York City, Manhattan.

• Licensed Real Estate Salesperson in New York (Required).

• Requires a prior work history that demonstrates an enthusiastic level of support to a team and the ability to plug into and improve existing systems.

• Technical expertise with real estate platforms and systems, Google Suite, calendaring systems, and database management systems.

Other Details:

• Base Compensation range starting at - $70,000 + Bonus - Unlimited six-figure potential. Opportunity for performance-based and team success (profitability) bonuses.