Administrative Assistant
Salary undisclosed
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Description
The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR/Accounting administrative tasks. This position works closely with members of Corporate Office, branch Managers and clients/customers and requires attention to detail and accuracy of reporting in a office environment - not remote.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR/Accounting administrative tasks. This position works closely with members of Corporate Office, branch Managers and clients/customers and requires attention to detail and accuracy of reporting in a office environment - not remote.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
- Receptionist duties - Greet visitors and respond to inquiries, maintain office, order supplies (postage), and maintain office security by following procedures, develop relationships with internal and external customers, address customer complaints and questions, answer/screen multi-line phone calls and route accordingly
- Data Entry duties – Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager.
- HR-related duties such as new hire paperwork, assist employees with questions and requests and manage the tracking of employee training paperwork
- Accounting - Assist Accounts Receivables department with processing credit applications including verifying customer references
- Employee Assistance - Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.
- 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
- 2 years of experience with timesheets, certified payrolls, general human resources
- Customer Service personality
- High School Diploma (or equivalent)
- Competitive pay and growth
- Full comprehensive benefits package including medical, dental, and vision insurance.
- Vacation and PTO (paid time off)
- 401(k) plan + Company match
- Performance bonus
- Paid holidays
- Strong communication and problem-solving skills
- Ability to develop & maintain positive relations with internal management & external customers
- Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
- Highly organized and extreme attention to detail
- Strong computer and data entry skills and experience with Microsoft Office
- Customer Service Attitude
- Ability to work well both independently and in a team environment
- Occasional lifting up to ten lbs.
- Ability to work in a climate-controlled office environment
- Vision adequate (including corrected vision) to perform essential job functions
- Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
- Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
- Must be able to sit or stand for extended periods of time
- Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone
Description
The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR/Accounting administrative tasks. This position works closely with members of Corporate Office, branch Managers and clients/customers and requires attention to detail and accuracy of reporting in a office environment - not remote.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR/Accounting administrative tasks. This position works closely with members of Corporate Office, branch Managers and clients/customers and requires attention to detail and accuracy of reporting in a office environment - not remote.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
- Receptionist duties - Greet visitors and respond to inquiries, maintain office, order supplies (postage), and maintain office security by following procedures, develop relationships with internal and external customers, address customer complaints and questions, answer/screen multi-line phone calls and route accordingly
- Data Entry duties – Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager.
- HR-related duties such as new hire paperwork, assist employees with questions and requests and manage the tracking of employee training paperwork
- Accounting - Assist Accounts Receivables department with processing credit applications including verifying customer references
- Employee Assistance - Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.
- 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
- 2 years of experience with timesheets, certified payrolls, general human resources
- Customer Service personality
- High School Diploma (or equivalent)
- Competitive pay and growth
- Full comprehensive benefits package including medical, dental, and vision insurance.
- Vacation and PTO (paid time off)
- 401(k) plan + Company match
- Performance bonus
- Paid holidays
- Strong communication and problem-solving skills
- Ability to develop & maintain positive relations with internal management & external customers
- Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
- Highly organized and extreme attention to detail
- Strong computer and data entry skills and experience with Microsoft Office
- Customer Service Attitude
- Ability to work well both independently and in a team environment
- Occasional lifting up to ten lbs.
- Ability to work in a climate-controlled office environment
- Vision adequate (including corrected vision) to perform essential job functions
- Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
- Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
- Must be able to sit or stand for extended periods of time
- Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone