Event Planner
100% remote
6+ months contract
About The Role:
The future of work is here! we are creating our own destiny - redefining work as we knew it and embracing flexible, distributed ways of working. As the client continues its growth as a distributed company, in-person and hybrid gatherings are a focal point for driving connection and belonging within teams . The Internal Gatherings team will help guide our Managers/Leaders to plan impactful in-person gatherings of their teams. This role will utilize an event framework to help a high volume of teams easily plan and execute their gatherings, allowing our leaders to customize aspects of their team's gathering while following a standard template.
Key Job Responsibilities
- Partner with Internal Gatherings Manager to understand business strategy and framework for internal team gatherings
- Partner with cross-functional team leadership (i.e. Workplace Manager, Corporate Real Estate, Building Operations) to understand operational roles and responsibilities in support of the team gatherings
- Perform intake with the managers/leaders to capture information on their event needs such as size, location preferences and customization selections allowed within the internal events framework
- Coordinate with a variety of internal teams (i.e. Assistants, Travel & Expense, Workplace Team, etc.) to ensure that the event agenda, space needs, meals/events, SWAG, etc. are planned according to deadlines set for each event
- Track and manage the overall budget for each internal gathering to ensure budget requirements are met as each team gathering is planned
- Manage information in an attendee-facing application that we use to provide attendees information and updates on their team’s gathering
- As the event approaches, coordinate and hand-off the event contact to our Workplace Team to ensure they receive the on-the-ground support they need during their on-site days
- Act as a resource for team gathering hosts during the planning phase to answer questions about process, offerings, roles & responsibilities and budgets
Who You Are:
- High School Diploma required. An associate’s degree is preferred.
- 3-5 years of experience in an event coordination, hospitality, or similar role
- A proven track record of interfacing with clients in a customer-centric manner, helping to solve problems to make an enjoyable experience for customers
- Ability to manage multiple events at once with attention to detail and ability to multitask in a fast-paced environment
- Strong organization, communication, and customer service skills
- You are a team player, where we win/lose as team, and you are energized to be an integral part of the team
Event Planner
100% remote
6+ months contract
About The Role:
The future of work is here! we are creating our own destiny - redefining work as we knew it and embracing flexible, distributed ways of working. As the client continues its growth as a distributed company, in-person and hybrid gatherings are a focal point for driving connection and belonging within teams . The Internal Gatherings team will help guide our Managers/Leaders to plan impactful in-person gatherings of their teams. This role will utilize an event framework to help a high volume of teams easily plan and execute their gatherings, allowing our leaders to customize aspects of their team's gathering while following a standard template.
Key Job Responsibilities
- Partner with Internal Gatherings Manager to understand business strategy and framework for internal team gatherings
- Partner with cross-functional team leadership (i.e. Workplace Manager, Corporate Real Estate, Building Operations) to understand operational roles and responsibilities in support of the team gatherings
- Perform intake with the managers/leaders to capture information on their event needs such as size, location preferences and customization selections allowed within the internal events framework
- Coordinate with a variety of internal teams (i.e. Assistants, Travel & Expense, Workplace Team, etc.) to ensure that the event agenda, space needs, meals/events, SWAG, etc. are planned according to deadlines set for each event
- Track and manage the overall budget for each internal gathering to ensure budget requirements are met as each team gathering is planned
- Manage information in an attendee-facing application that we use to provide attendees information and updates on their team’s gathering
- As the event approaches, coordinate and hand-off the event contact to our Workplace Team to ensure they receive the on-the-ground support they need during their on-site days
- Act as a resource for team gathering hosts during the planning phase to answer questions about process, offerings, roles & responsibilities and budgets
Who You Are:
- High School Diploma required. An associate’s degree is preferred.
- 3-5 years of experience in an event coordination, hospitality, or similar role
- A proven track record of interfacing with clients in a customer-centric manner, helping to solve problems to make an enjoyable experience for customers
- Ability to manage multiple events at once with attention to detail and ability to multitask in a fast-paced environment
- Strong organization, communication, and customer service skills
- You are a team player, where we win/lose as team, and you are energized to be an integral part of the team