Meeting & Event Planning Manager

Job Description Summary:

The Meeting and Event Manager is responsible for planning, organizing, and executing high-quality events that align with the organization’s strategic goals and brand standards. This individual will manage the full event lifecycle, from concept development and budgeting to on-site execution and post-event evaluation. They will collaborate with internal stakeholders, external vendors, and partners to deliver seamless and impactful experiences that support the organization’s objectives.

Job Description:

KEY RESPONSIBILITIES

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

• Develop event strategies and objectives in collaboration with leadership and stakeholders.
• Manage the planning and execution of corporate events, conferences, trade shows, client meetings, and internal team events.
• Identify and secure venues, negotiate contracts, and manage vendor relationships.
• Coordinate event logistics, including AV, catering, transportation, and on-site staff.
• Create and manage event budgets, ensuring cost-effectiveness without compromising quality.
• Track expenses, process invoices, and reconcile budgets post-event.
• Collaborate with marketing teams to develop event promotional materials and campaigns.
• Ensure consistent branding and messaging across all event touchpoints.
• Coordinate event communications, including invitations, registration, and follow-ups.
• Act as the primary point of contact during events to ensure smooth execution.
• Oversee event setup, execution, and teardown, resolving issues in real time.
• Manage on-site staff and vendors, ensuring high-quality service delivery.
• Gather attendee feedback and analyze event performance against objectives.
• Provide detailed post-event reports, including insights and recommendations for future improvements.
• Ensure events comply with all applicable laws, regulations, and company policies.
• Develop contingency plans to address potential risks or emergencies.

EDUCATION AND EXPERIENCE

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field (required)
• Minimum of 5 years of experience in meeting and event planning, preferably in a corporate or agency setting (required)

CERTIFICATIONS, LICENSES, REGISTRATIONS

• n/a

FUNCTIONAL SKILLS

• Strong project management skills with the ability to manage multiple events simultaneously.
• Proficiency in event management software and tools (e.g., Swoogo, Cvent, Cognito).
• Exceptional communication and interpersonal skills.
• Strong negotiation and problem-solving abilities.
• Ability to work under pressure and adapt to changing priorities.
• Availability to travel and work flexible hours, including evenings and weekends as required.
• Experience in budgeting and financial management.
• Knowledge of industry trends and best practices in meeting and event planning.
• This role may require extended periods of standing and walking during events.
• Maintain travel as required
• Ability to work extended hours when necessary

Job Description Summary:

The Meeting and Event Manager is responsible for planning, organizing, and executing high-quality events that align with the organization’s strategic goals and brand standards. This individual will manage the full event lifecycle, from concept development and budgeting to on-site execution and post-event evaluation. They will collaborate with internal stakeholders, external vendors, and partners to deliver seamless and impactful experiences that support the organization’s objectives.

Job Description:

KEY RESPONSIBILITIES

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

• Develop event strategies and objectives in collaboration with leadership and stakeholders.
• Manage the planning and execution of corporate events, conferences, trade shows, client meetings, and internal team events.
• Identify and secure venues, negotiate contracts, and manage vendor relationships.
• Coordinate event logistics, including AV, catering, transportation, and on-site staff.
• Create and manage event budgets, ensuring cost-effectiveness without compromising quality.
• Track expenses, process invoices, and reconcile budgets post-event.
• Collaborate with marketing teams to develop event promotional materials and campaigns.
• Ensure consistent branding and messaging across all event touchpoints.
• Coordinate event communications, including invitations, registration, and follow-ups.
• Act as the primary point of contact during events to ensure smooth execution.
• Oversee event setup, execution, and teardown, resolving issues in real time.
• Manage on-site staff and vendors, ensuring high-quality service delivery.
• Gather attendee feedback and analyze event performance against objectives.
• Provide detailed post-event reports, including insights and recommendations for future improvements.
• Ensure events comply with all applicable laws, regulations, and company policies.
• Develop contingency plans to address potential risks or emergencies.

EDUCATION AND EXPERIENCE

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field (required)
• Minimum of 5 years of experience in meeting and event planning, preferably in a corporate or agency setting (required)

CERTIFICATIONS, LICENSES, REGISTRATIONS

• n/a

FUNCTIONAL SKILLS

• Strong project management skills with the ability to manage multiple events simultaneously.
• Proficiency in event management software and tools (e.g., Swoogo, Cvent, Cognito).
• Exceptional communication and interpersonal skills.
• Strong negotiation and problem-solving abilities.
• Ability to work under pressure and adapt to changing priorities.
• Availability to travel and work flexible hours, including evenings and weekends as required.
• Experience in budgeting and financial management.
• Knowledge of industry trends and best practices in meeting and event planning.
• This role may require extended periods of standing and walking during events.
• Maintain travel as required
• Ability to work extended hours when necessary