Office Manager

The Office Manager at Coastline Equity is a multi-functional role combining office operations, accounting, and administrative duties. This position ensures smooth office operations, timely vendor payments, and proper insurance compliance for vendors and tenants.

This role requires a highly organized, detail-oriented individual with experience in office administration, financial processes, and insurance compliance. The ideal candidate will excel in time management, problem-solving, and time blocking.

Essential Functions

• Office Management & Administrative Support
• Serve as the central point of contact for office operations.
• Maintain office supplies, organize workspace, and ensure a clean, professional environment.
• Answer inbound calls and manage general inquiries professionally.
• Manage incoming and outgoing mail—open, scan, distribute, and ensure timely processing of financial documents.
• Oversee new hire onboarding (e.g., desk setup, key cards, business cards).
• Assist executives with reports, documents, and operational needs.
• Accounts Payable Support
• Enter bills, invoices, and credits into AppFolio for processing.
• Ensure timely and accurate uploading and review of mail.
• Insurance & Risk Management
• Ensure vendor, tenant, and property insurance compliance across Coastline Equity's portfolio.
• Verify and track insurance certificates from vendors, tenants, and contractors.
• Communicate insurance requirements, renewals, and updates to stakeholders.
• Identify and resolve insurance discrepancies to maintain compliance.
• Maintain an organized database of insurance policies and documentation.
• Work with property management teams to enforce insurance requirements.
• Assist in processing insurance claims and track policy renewals.
• Financial & Tenant Services Support
• Log and deposit tenant payments into company systems accurately.
• Handle tenant financial communications regarding payment issues, delinquencies, and compliance.
• Ensure accurate property records are maintained in AppFolio.
  
  
  

Requirements

• Strong Microsoft Office Suite, AppFolio, and QuickBooks proficiency.
• Knowledge of AP processes, insurance compliance, and financial reconciliation.
• Excellent organizational skills—able to manage multiple priorities.
• Strong problem-solving and initiative-taking skills.
• Detail-oriented with a high degree of accuracy in data entry & document management.
• Strong communication skills—able to interact professionally with tenants, vendors, and executives.
  
  
  

Work Environment

• Office-based role, requiring regular use of computers, printers, and telephones.
• Ability to sit for extended periods and occasionally lift office supplies.
• Must have a valid driver's license and reliable transportation for bank deposits, vendor visits, or office-related travel
  
  
  

Benefits

• Salary: $20 - $25 per hour
• Training & Growth opportunities
• Paid time off
• Medical and Dental benefits
• 401(k) benefit

The Office Manager at Coastline Equity is a multi-functional role combining office operations, accounting, and administrative duties. This position ensures smooth office operations, timely vendor payments, and proper insurance compliance for vendors and tenants.

This role requires a highly organized, detail-oriented individual with experience in office administration, financial processes, and insurance compliance. The ideal candidate will excel in time management, problem-solving, and time blocking.

Essential Functions

• Office Management & Administrative Support
• Serve as the central point of contact for office operations.
• Maintain office supplies, organize workspace, and ensure a clean, professional environment.
• Answer inbound calls and manage general inquiries professionally.
• Manage incoming and outgoing mail—open, scan, distribute, and ensure timely processing of financial documents.
• Oversee new hire onboarding (e.g., desk setup, key cards, business cards).
• Assist executives with reports, documents, and operational needs.
• Accounts Payable Support
• Enter bills, invoices, and credits into AppFolio for processing.
• Ensure timely and accurate uploading and review of mail.
• Insurance & Risk Management
• Ensure vendor, tenant, and property insurance compliance across Coastline Equity's portfolio.
• Verify and track insurance certificates from vendors, tenants, and contractors.
• Communicate insurance requirements, renewals, and updates to stakeholders.
• Identify and resolve insurance discrepancies to maintain compliance.
• Maintain an organized database of insurance policies and documentation.
• Work with property management teams to enforce insurance requirements.
• Assist in processing insurance claims and track policy renewals.
• Financial & Tenant Services Support
• Log and deposit tenant payments into company systems accurately.
• Handle tenant financial communications regarding payment issues, delinquencies, and compliance.
• Ensure accurate property records are maintained in AppFolio.
  
  
  

Requirements

• Strong Microsoft Office Suite, AppFolio, and QuickBooks proficiency.
• Knowledge of AP processes, insurance compliance, and financial reconciliation.
• Excellent organizational skills—able to manage multiple priorities.
• Strong problem-solving and initiative-taking skills.
• Detail-oriented with a high degree of accuracy in data entry & document management.
• Strong communication skills—able to interact professionally with tenants, vendors, and executives.
  
  
  

Work Environment

• Office-based role, requiring regular use of computers, printers, and telephones.
• Ability to sit for extended periods and occasionally lift office supplies.
• Must have a valid driver's license and reliable transportation for bank deposits, vendor visits, or office-related travel
  
  
  

Benefits

• Salary: $20 - $25 per hour
• Training & Growth opportunities
• Paid time off
• Medical and Dental benefits
• 401(k) benefit