Payroll Clerk / Bookkeeper
- Full Time, onsite
- THE TEXAS ASSOCIATION OF COMMUNITY ACTION AGENCIES, INC
- San Marcos, United States of America
Salary undisclosed
Checking job availability...
Original
Simplified
COMMUNITY ACTION, INC. of CENTRAL TEXAS
Job Vacancy #25-25
Program: Agency
Position: Payroll Clerk / Bookkeeper
Location: Village Main / San Marcos, TX 78666
Status: Regular Full Time
Schedule: Monday-Friday; 8:00AM - 5:00PM
Salary: $18 - $21 / hourly (commensurate w/experience & education)
Reports to: Fiscal Officer
Date Posted: March 12, 2025
Application Deadline: Open Until Filled
MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.
STRATEGIC FUNCTION
Works cooperatively with Fiscal Officer, Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.
OPERATING PRINCIPLES
Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
Effective Communication: Provides well thought-out, concise, and timely oral and written information.
Teamwork: Considers group effort more important than individual effort.
High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
Initiative: Is proactive rather than reactive.
Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.
Duties/Responsibilities
May include the following:
Preferred:
Job Vacancy #25-25
Program: Agency
Position: Payroll Clerk / Bookkeeper
Location: Village Main / San Marcos, TX 78666
Status: Regular Full Time
Schedule: Monday-Friday; 8:00AM - 5:00PM
Salary: $18 - $21 / hourly (commensurate w/experience & education)
Reports to: Fiscal Officer
Date Posted: March 12, 2025
Application Deadline: Open Until Filled
MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.
STRATEGIC FUNCTION
Works cooperatively with Fiscal Officer, Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.
OPERATING PRINCIPLES
Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
Effective Communication: Provides well thought-out, concise, and timely oral and written information.
Teamwork: Considers group effort more important than individual effort.
High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
Initiative: Is proactive rather than reactive.
Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.
Duties/Responsibilities
May include the following:
- Prepares bi-weekly payroll for all Community Action employees.
- Prepares billing for each program account for bi-weekly payroll taxes and insurance.
- Deposits checks for payroll expenses before payday.
- Prepares checks, insurances, and other payable payments.
- Performs assignments that the Fiscal Officer assigns.
- Prepares schedules, tables, and spreadsheets as needed.
- Balances cash journal and general ledger at end of each pay period and prepares trial balance at end of each month.
- Compiles shared expenses; prepares related billing and distributes to programs each month.
- Reconciles insurance billing for HMO, PPO, COBRA, Dental and Life Insurance.
- Reconciles accounts payable monthly in a timely manner.
- Reconciles interfund receivable monthly in a timely manner.
- Reconciles bank statements monthly in a timely manner.
- Performs tasks related to office procedures and functions; including typing, filing, shredding, and word processing.
- Prepares all deposits to be sent to bank.
- Travels to bank, post office, etc. for agency related business as needed.
- Interacts with staff, volunteers, and visitors in a pleasant and effective manner.
- Cooperates and works as a team in the workplace by assisting others as time allows.
- Adheres to all Community Action policies and procedures.
- Submits time sheets accurately and on time to supervisor.
- Submits mileage accurately and on time to supervisor.
- Attends all staff and other meetings as assigned.
- Manages time effectively.
- Be a positive role model.
- Maintains confidentiality: records, client services, and staff.
- Adheres to agency's best practices related to time and leave.
- Dress is appropriate to work environment.
- Maintains professionalism.
- Maintains a safe, orderly and clean environment.
- Willing to work at alternative locations.
- All other duties as assigned.
Preferred:
- Payroll experience within the past two years’
- Experience using Paycor Payroll system
- Ability to speak English and Spanish
- High School Diploma or GED
- Two years’ payroll processing experience
- Knowledge of payroll procedures, IRS reporting, spreadsheets, and word processing
- Knowledge of the principles of office management
- Experience with General Leger bookkeeping
- At least 21 years old
- Daily access to a vehicle
- Vehicle liability insurance
- Valid Texas Drivers’ License
- Criminal Background Check required before hire
COMMUNITY ACTION, INC. of CENTRAL TEXAS
Job Vacancy #25-25
Program: Agency
Position: Payroll Clerk / Bookkeeper
Location: Village Main / San Marcos, TX 78666
Status: Regular Full Time
Schedule: Monday-Friday; 8:00AM - 5:00PM
Salary: $18 - $21 / hourly (commensurate w/experience & education)
Reports to: Fiscal Officer
Date Posted: March 12, 2025
Application Deadline: Open Until Filled
MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.
STRATEGIC FUNCTION
Works cooperatively with Fiscal Officer, Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.
OPERATING PRINCIPLES
Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
Effective Communication: Provides well thought-out, concise, and timely oral and written information.
Teamwork: Considers group effort more important than individual effort.
High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
Initiative: Is proactive rather than reactive.
Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.
Duties/Responsibilities
May include the following:
Preferred:
Job Vacancy #25-25
Program: Agency
Position: Payroll Clerk / Bookkeeper
Location: Village Main / San Marcos, TX 78666
Status: Regular Full Time
Schedule: Monday-Friday; 8:00AM - 5:00PM
Salary: $18 - $21 / hourly (commensurate w/experience & education)
Reports to: Fiscal Officer
Date Posted: March 12, 2025
Application Deadline: Open Until Filled
MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.
STRATEGIC FUNCTION
Works cooperatively with Fiscal Officer, Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.
OPERATING PRINCIPLES
Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
Effective Communication: Provides well thought-out, concise, and timely oral and written information.
Teamwork: Considers group effort more important than individual effort.
High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
Initiative: Is proactive rather than reactive.
Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.
Duties/Responsibilities
May include the following:
- Prepares bi-weekly payroll for all Community Action employees.
- Prepares billing for each program account for bi-weekly payroll taxes and insurance.
- Deposits checks for payroll expenses before payday.
- Prepares checks, insurances, and other payable payments.
- Performs assignments that the Fiscal Officer assigns.
- Prepares schedules, tables, and spreadsheets as needed.
- Balances cash journal and general ledger at end of each pay period and prepares trial balance at end of each month.
- Compiles shared expenses; prepares related billing and distributes to programs each month.
- Reconciles insurance billing for HMO, PPO, COBRA, Dental and Life Insurance.
- Reconciles accounts payable monthly in a timely manner.
- Reconciles interfund receivable monthly in a timely manner.
- Reconciles bank statements monthly in a timely manner.
- Performs tasks related to office procedures and functions; including typing, filing, shredding, and word processing.
- Prepares all deposits to be sent to bank.
- Travels to bank, post office, etc. for agency related business as needed.
- Interacts with staff, volunteers, and visitors in a pleasant and effective manner.
- Cooperates and works as a team in the workplace by assisting others as time allows.
- Adheres to all Community Action policies and procedures.
- Submits time sheets accurately and on time to supervisor.
- Submits mileage accurately and on time to supervisor.
- Attends all staff and other meetings as assigned.
- Manages time effectively.
- Be a positive role model.
- Maintains confidentiality: records, client services, and staff.
- Adheres to agency's best practices related to time and leave.
- Dress is appropriate to work environment.
- Maintains professionalism.
- Maintains a safe, orderly and clean environment.
- Willing to work at alternative locations.
- All other duties as assigned.
Preferred:
- Payroll experience within the past two years’
- Experience using Paycor Payroll system
- Ability to speak English and Spanish
- High School Diploma or GED
- Two years’ payroll processing experience
- Knowledge of payroll procedures, IRS reporting, spreadsheets, and word processing
- Knowledge of the principles of office management
- Experience with General Leger bookkeeping
- At least 21 years old
- Daily access to a vehicle
- Vehicle liability insurance
- Valid Texas Drivers’ License
- Criminal Background Check required before hire