Administrative Assistant

Job Title: Administrative Assistant

Location: San Diego, CA

Job Type: Part-Time

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Diego, CA. The ideal candidate will have experience with QuickBooks, payroll management, and office operations while maintaining HIPAA-compliant standards. This role requires a proactive professional who can efficiently handle administrative tasks, support daily office operations, and ensure compliance with privacy regulations.

Key Responsibilities:

• QuickBooks Management: Process invoices, track expenses, reconcile accounts, and generate financial reports.

• Payroll Administration: Manage payroll processing, track employee hours, and ensure timely and accurate payments.

• Office Operations: Oversee office supplies, coordinate schedules, and support general administrative tasks.

• HIPAA Compliance: Maintain confidentiality and security of sensitive data, ensuring compliance with HIPAA regulations.

• Record Keeping: Maintain accurate financial, employee, and client records in compliance with company policies.

• Communication & Coordination: Serve as a point of contact for internal teams and external vendors, assisting with correspondence and scheduling.

• Other Duties: Support management with special projects and additional administrative responsibilities as needed.

Qualifications & Skills:

• Experience: Minimum of 2 years of administrative experience, preferably in a healthcare or finance-related environment.

• QuickBooks Proficiency: Strong experience using QuickBooks for accounting and payroll functions.

• Knowledge of Payroll Systems: Familiarity with payroll processing software and best practices.

• HIPAA Compliance: Understanding of HIPAA regulations and ability to uphold data security standards.

• Organizational Skills: Strong ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.

• Attention to Detail: Accuracy in financial data entry, payroll processing, and record-keeping.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.

• Communication: Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience in a healthcare or medical office setting.

• Knowledge of HR functions and employee benefits administration.

• Familiarity with additional accounting or payroll software.

Compensation & Benefits:

• Competitive salary (commensurate with experience).

• Professional development opportunities.

If you are a detail-oriented professional with QuickBooks experience and payroll expertise, and you thrive in an administrative role, we encourage you to apply!

To Apply: Please submit your resume and a cover letter outlining your qualifications.

Job Title: Administrative Assistant

Location: San Diego, CA

Job Type: Part-Time

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Diego, CA. The ideal candidate will have experience with QuickBooks, payroll management, and office operations while maintaining HIPAA-compliant standards. This role requires a proactive professional who can efficiently handle administrative tasks, support daily office operations, and ensure compliance with privacy regulations.

Key Responsibilities:

• QuickBooks Management: Process invoices, track expenses, reconcile accounts, and generate financial reports.

• Payroll Administration: Manage payroll processing, track employee hours, and ensure timely and accurate payments.

• Office Operations: Oversee office supplies, coordinate schedules, and support general administrative tasks.

• HIPAA Compliance: Maintain confidentiality and security of sensitive data, ensuring compliance with HIPAA regulations.

• Record Keeping: Maintain accurate financial, employee, and client records in compliance with company policies.

• Communication & Coordination: Serve as a point of contact for internal teams and external vendors, assisting with correspondence and scheduling.

• Other Duties: Support management with special projects and additional administrative responsibilities as needed.

Qualifications & Skills:

• Experience: Minimum of 2 years of administrative experience, preferably in a healthcare or finance-related environment.

• QuickBooks Proficiency: Strong experience using QuickBooks for accounting and payroll functions.

• Knowledge of Payroll Systems: Familiarity with payroll processing software and best practices.

• HIPAA Compliance: Understanding of HIPAA regulations and ability to uphold data security standards.

• Organizational Skills: Strong ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.

• Attention to Detail: Accuracy in financial data entry, payroll processing, and record-keeping.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.

• Communication: Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience in a healthcare or medical office setting.

• Knowledge of HR functions and employee benefits administration.

• Familiarity with additional accounting or payroll software.

Compensation & Benefits:

• Competitive salary (commensurate with experience).

• Professional development opportunities.

If you are a detail-oriented professional with QuickBooks experience and payroll expertise, and you thrive in an administrative role, we encourage you to apply!

To Apply: Please submit your resume and a cover letter outlining your qualifications.