Administrative Assistant

Responsibilities:

• Provide daily administrative support including phone coverage and calendar management
• Handle various internal and external scheduling, which involves corresponding with all levels of internal and external management
• Heavy expense reimbursement processing
• Travel management including airfare, hotel and ground transportation
• Provide back-up assistance and coverage to the executive assistants as needed
• Assist executive assistants with various projects, including event planning and execution, as needed
• This role may grow to cover more senior team members

Preferred Qualifications:

• 2-5+ years of experience
• Punctual, organized and extremely detail-oriented
• Excellent analytical, time-management and organizational skills and the ability to multi-task and prioritize workload
• Must be able to work under deadlines and adapt to a fast paced environment
• Fluent in Microsoft Office, especially Outlook and Excel (Salesforce or other CRM systems experience a plus)
• Extremely professional phone demeanor with exceptional written and verbal communication skills and ability to develop a strong working rapport with team members and clients alike
• Desire and ability to work in a team-oriented environment; must possess a team-focused, “no task too small” attitude
• Flexible for early mornings and over time as needed
• Ability to maintain high level of confidentiality and discretion

Responsibilities:

• Provide daily administrative support including phone coverage and calendar management
• Handle various internal and external scheduling, which involves corresponding with all levels of internal and external management
• Heavy expense reimbursement processing
• Travel management including airfare, hotel and ground transportation
• Provide back-up assistance and coverage to the executive assistants as needed
• Assist executive assistants with various projects, including event planning and execution, as needed
• This role may grow to cover more senior team members

Preferred Qualifications:

• 2-5+ years of experience
• Punctual, organized and extremely detail-oriented
• Excellent analytical, time-management and organizational skills and the ability to multi-task and prioritize workload
• Must be able to work under deadlines and adapt to a fast paced environment
• Fluent in Microsoft Office, especially Outlook and Excel (Salesforce or other CRM systems experience a plus)
• Extremely professional phone demeanor with exceptional written and verbal communication skills and ability to develop a strong working rapport with team members and clients alike
• Desire and ability to work in a team-oriented environment; must possess a team-focused, “no task too small” attitude
• Flexible for early mornings and over time as needed
• Ability to maintain high level of confidentiality and discretion