Administrative Assistant

Job Description

Administrative Assistant – Rosemont, IL

Hybrid 3 days in office/2 days WFH

$48K-58K Annually

Health, Vision, Dental, 401K, Life, Disability, PTO

Our international freight forwarding company in Rosemont, IL, is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic and fast-growing team.

We are looking for a motivated and proactive individual who thrives in a fast-paced environment, communicates with confidence and professionalism, and excels at multitasking. This role requires someone who can adapt to changing priorities, maintain accuracy under pressure, and approach challenges with enthusiasm and a positive attitude.

As an integral part of our team, you will have the opportunity to support key operations, contribute to the efficiency of our workplace, and grow alongside your future colleagues. If you are a dedicated and resourceful professional who enjoys problem-solving and collaboration, we would love to hear from you!

Administrative Assistant Responsibilities:

• Accurately input sales and client data while generating and confirming purchase orders within the company’s system.
• Manage and coordinate logistics schedules by effectively communicating with suppliers, NVOCCs (Non-Vessel Operating Common Carriers), and customers to ensure seamless operations.
• Oversee shipment arrangements by preparing, reviewing, and verifying all shipping documents for accuracy and compliance.
• Track and monitor incoming and outgoing inventory to maintain optimal stock levels and prevent discrepancies.
• Organize and maintain comprehensive shipping records, including invoices, claims, debits, and credits, ensuring easy access and accuracy.
• Process and enter purchase orders and sales confirmations efficiently into the company’s system to maintain up-to-date records.
• Generate and manage payment vouchers for company expenses, ensuring timely and accurate processing.
• Facilitate business operations by submitting and processing new customer and vendor applications with attention to detail and compliance.
  
  

Administrative Assistant Requirements:

• At least 1 year of general office experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create, edit, and analyze documents efficiently.
• Familiarity with import/export terminology and international shipping processes is preferred.
• Accuracy in typing, data entry, and cross-checking to ensure error-free documentation and record-keeping.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.

Job Description

Administrative Assistant – Rosemont, IL

Hybrid 3 days in office/2 days WFH

$48K-58K Annually

Health, Vision, Dental, 401K, Life, Disability, PTO

Our international freight forwarding company in Rosemont, IL, is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic and fast-growing team.

We are looking for a motivated and proactive individual who thrives in a fast-paced environment, communicates with confidence and professionalism, and excels at multitasking. This role requires someone who can adapt to changing priorities, maintain accuracy under pressure, and approach challenges with enthusiasm and a positive attitude.

As an integral part of our team, you will have the opportunity to support key operations, contribute to the efficiency of our workplace, and grow alongside your future colleagues. If you are a dedicated and resourceful professional who enjoys problem-solving and collaboration, we would love to hear from you!

Administrative Assistant Responsibilities:

• Accurately input sales and client data while generating and confirming purchase orders within the company’s system.
• Manage and coordinate logistics schedules by effectively communicating with suppliers, NVOCCs (Non-Vessel Operating Common Carriers), and customers to ensure seamless operations.
• Oversee shipment arrangements by preparing, reviewing, and verifying all shipping documents for accuracy and compliance.
• Track and monitor incoming and outgoing inventory to maintain optimal stock levels and prevent discrepancies.
• Organize and maintain comprehensive shipping records, including invoices, claims, debits, and credits, ensuring easy access and accuracy.
• Process and enter purchase orders and sales confirmations efficiently into the company’s system to maintain up-to-date records.
• Generate and manage payment vouchers for company expenses, ensuring timely and accurate processing.
• Facilitate business operations by submitting and processing new customer and vendor applications with attention to detail and compliance.
  
  

Administrative Assistant Requirements:

• At least 1 year of general office experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create, edit, and analyze documents efficiently.
• Familiarity with import/export terminology and international shipping processes is preferred.
• Accuracy in typing, data entry, and cross-checking to ensure error-free documentation and record-keeping.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.