Executive Assistant

TSS is collaborating with an investment firm to hire an Executive Assistant for a permanent, full-time, hybrid role in Manhattan, NY.

We are seeking a highly skilled and experienced Executive Assistant to provide top-tier administrative support to 1-3 executives. The ideal candidate will have 5-7 years of experience in a corporate, finance, or investment firm setting and possess exceptional organizational and communication skills. This role requires discretion, attention to detail, and the ability to thrive in a fast-paced environment.

RESPONSIBILITIES:

• Provide high-level administrative support to 1-3 executives, managing calendars, travel, and correspondence.
• Coordinate and schedule meetings, calls, and appointments, ensuring efficient time management.
• Liaising with internal business units and external parties, and offering support for key projects
• Prepare and edit reports, presentations, and other business documents.
• Handle confidential information with utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and organize emails, prioritizing and responding on behalf of executives when appropriate.
• Coordinate domestic and international travel arrangements, including logistics and itineraries.
• Process expense reports and ensure timely reimbursement.
• Assist with event planning, team meetings, and offsite engagements.
• Perform other administrative and operational tasks as needed.

QUALIFICATIONS:

• 5-7 years of experience as an Executive Assistant in a corporate, finance, or investment firm setting.
• Bachelor's degree preferred but not required.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with collaboration tools (Slack, SharePoint, Confluence, etc.).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and anticipate needs proactively.

COMPENSATION AND BENEFITS:

The salary range for this role is $120,000-$140,000yr DOE. Plus variable compensation in the form of a year-end bonus, overtime for all hours worked over 40 per week, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.

ABOUT US

TSS (Temporary Staffing & Search) is a boutique employment agency established in 1999, dedicated to connecting exceptional talent with organizations that are making a difference. Originally founded as Temporary Staffing by Suzanne Ltd., TSS has evolved over the years while maintaining its core belief: that every person has value and deserves to be treated with respect. We are still a woman-owned enterprise, and we continue to nurture the strong personal relationships we've built over the past two decades within our extensive network of job seekers and employers.

TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.

TSS specializes in working with mission-driven organizations, particularly in the non-profit and foundation sectors. Our deep understanding of this space allows us to offer tailored staffing solutions that make a meaningful impact.

We thrive on engaging with candidates and clients to understand their unique needs. Our success is rooted in developing long-lasting relationships, providing extraordinary care, attention, and time to every assignment or placement.

As TSS moves forward, we’re embracing cutting-edge advancements in technology to broaden our reach and refine our approach. By integrating AI-driven insights, we can expand our network, connect with a more diverse pool of candidates, and present tailored job opportunities that align precisely with clients' needs. This blend of technology and fresh perspectives allows us to remain a leader in the staffing industry, dedicated to creating meaningful, forward-thinking connections while still staying on top of best practices.

Our mission at TSS is to use employment as a tool to contribute to the good of society. We believe that diverse voices, experiences, and talent inspire the innovation and empathy needed to create a better world.

TSS is collaborating with an investment firm to hire an Executive Assistant for a permanent, full-time, hybrid role in Manhattan, NY.

We are seeking a highly skilled and experienced Executive Assistant to provide top-tier administrative support to 1-3 executives. The ideal candidate will have 5-7 years of experience in a corporate, finance, or investment firm setting and possess exceptional organizational and communication skills. This role requires discretion, attention to detail, and the ability to thrive in a fast-paced environment.

RESPONSIBILITIES:

• Provide high-level administrative support to 1-3 executives, managing calendars, travel, and correspondence.
• Coordinate and schedule meetings, calls, and appointments, ensuring efficient time management.
• Liaising with internal business units and external parties, and offering support for key projects
• Prepare and edit reports, presentations, and other business documents.
• Handle confidential information with utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and organize emails, prioritizing and responding on behalf of executives when appropriate.
• Coordinate domestic and international travel arrangements, including logistics and itineraries.
• Process expense reports and ensure timely reimbursement.
• Assist with event planning, team meetings, and offsite engagements.
• Perform other administrative and operational tasks as needed.

QUALIFICATIONS:

• 5-7 years of experience as an Executive Assistant in a corporate, finance, or investment firm setting.
• Bachelor's degree preferred but not required.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with collaboration tools (Slack, SharePoint, Confluence, etc.).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and anticipate needs proactively.

COMPENSATION AND BENEFITS:

The salary range for this role is $120,000-$140,000yr DOE. Plus variable compensation in the form of a year-end bonus, overtime for all hours worked over 40 per week, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.

ABOUT US

TSS (Temporary Staffing & Search) is a boutique employment agency established in 1999, dedicated to connecting exceptional talent with organizations that are making a difference. Originally founded as Temporary Staffing by Suzanne Ltd., TSS has evolved over the years while maintaining its core belief: that every person has value and deserves to be treated with respect. We are still a woman-owned enterprise, and we continue to nurture the strong personal relationships we've built over the past two decades within our extensive network of job seekers and employers.

TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.

TSS specializes in working with mission-driven organizations, particularly in the non-profit and foundation sectors. Our deep understanding of this space allows us to offer tailored staffing solutions that make a meaningful impact.

We thrive on engaging with candidates and clients to understand their unique needs. Our success is rooted in developing long-lasting relationships, providing extraordinary care, attention, and time to every assignment or placement.

As TSS moves forward, we’re embracing cutting-edge advancements in technology to broaden our reach and refine our approach. By integrating AI-driven insights, we can expand our network, connect with a more diverse pool of candidates, and present tailored job opportunities that align precisely with clients' needs. This blend of technology and fresh perspectives allows us to remain a leader in the staffing industry, dedicated to creating meaningful, forward-thinking connections while still staying on top of best practices.

Our mission at TSS is to use employment as a tool to contribute to the good of society. We believe that diverse voices, experiences, and talent inspire the innovation and empathy needed to create a better world.