Accounting Specialist
Salary undisclosed
Checking job availability...
Original
Simplified
Position Summary
The Accounting Specialist will play a vital role in managing our accounts payable processes, including vendor relations, invoice review, and payment processing. This position requires a highly organized individual with a keen attention to detail, excellent communication skills, and a proactive approach to problem-solving. The successful candidate will oversee vendor communications, support financial audits, and contribute to process improvements within the accounting function.
Core Responsibilities
Vendor Payment and Reconciliation
- Ensure timely and accurate payments to all vendors across assigned markets.
- Create and process weekly payment batches for vendor and subcontractor payments via bank wires and in-house check runs.
- Review outstanding bills, identify discrepancies, and take corrective actions to avoid recurring issues.
- Reconcile vendor accounts to statements and investigate any discrepancies to maintain accurate records.
- Review and verify vendor invoices against purchase orders, ensuring proper documentation and adherence to company policies.
Invoice Management and Approvals
- Enter and/or upload invoices into accounting systems with accurate coding and timely processing.
- Route invoices to relevant internal stakeholders for approval, working closely with team members to facilitate a smooth workflow.
- Coordinate with internal departments to obtain approvals for non-PO invoices, ensuring that all invoices are accurately coded and approved.
Expense Management
- Audit and process employee expense reports, ensuring adherence to company policies.
- Oversee the company’s credit card program, including reconciling monthly statements and resolving any discrepancies.
- Prepare and propose weekly check runs, ensuring all payments are accurately recorded and documented.
Vendor Relations and Administration
- Act as the primary point of contact for external vendors, managing inquiries, resolving issues, and maintaining positive relationships.
- Manage vendor onboarding, including gathering necessary paperwork and setting up vendor profiles in the accounting system.
- Maintain comprehensive and organized vendor files, perform vendor payment verification procedures, and support audit requests as needed.
Process Improvement and Support
- Continuously evaluate accounts payable processes, identify areas for improvement, and implement best practices to enhance efficiency and accuracy.
- Support internal and external audits by providing requested documentation, reconciling accounts, and ensuring compliance with financial standards.
- Manage the Accounts Payable (AP) email box, ensuring timely responses to vendor and internal inquiries and organizing communications effectively.
- Assist in the management of the Procure-to-Pay system and procurement-related communications, coordinating with internal teams to resolve AP and procurement-related matters.
Compliance and Documentation
- Ensure all payments are processed in compliance with company policies and regulatory standards.
- Provide accurate records and supporting documentation for all financial transactions and maintain an organized electronic and physical filing system.
- Engage with stakeholders to investigate and resolve purchase order (PO), invoice, and payment-related issues, ensuring timely and accurate financial documentation.
Qualifications
Education and Experience
- Associate’s degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).
- Minimum of 2 years of experience in accounts payable, vendor management, or general accounting.
Skills and Abilities
- Proficiency with accounting and Procure-to-Pay (P2P) systems, as well as Microsoft Office Suite.
- Strong organizational skills, with a high level of accuracy and attention to detail.
- Excellent written and verbal communication skills, with the ability to engage effectively with both internal and external stakeholders.
- Demonstrated problem-solving abilities and a proactive approach to resolving vendor and invoice-related issues.
Preferred Qualifications
- Experience with AP systems and managing vendor communications.
- Familiarity with audit processes and financial documentation requirements.
- Ability to work independently and within cross-functional teams to enhance efficiency and maintain strong financial control
Rgenta is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:
- Competitive medical, dental, and vision plans
- Flexible Spending Accounts for medical and dependent care
- Free Peloton app and Apple Fitness+ access
- Weight loss programs with personalized coaching
- Employee Assistance Program for mental health, legal, and financial support
- Paid family leave for bonding and caregiving (up to 26 weeks)
- Adoption assistance and back-up family care options
- Generous paid time off including vacation, sick days, and holidays
- Volunteer time off for community engagement
- 401(k) matching contributions up to 4%
- Stock options for eligible employees
- Education assistance programs
- Access to exclusive rewards for wellness activities
- Concierge services for travel and entertainment
Position Summary
The Accounting Specialist will play a vital role in managing our accounts payable processes, including vendor relations, invoice review, and payment processing. This position requires a highly organized individual with a keen attention to detail, excellent communication skills, and a proactive approach to problem-solving. The successful candidate will oversee vendor communications, support financial audits, and contribute to process improvements within the accounting function.
Core Responsibilities
Vendor Payment and Reconciliation
- Ensure timely and accurate payments to all vendors across assigned markets.
- Create and process weekly payment batches for vendor and subcontractor payments via bank wires and in-house check runs.
- Review outstanding bills, identify discrepancies, and take corrective actions to avoid recurring issues.
- Reconcile vendor accounts to statements and investigate any discrepancies to maintain accurate records.
- Review and verify vendor invoices against purchase orders, ensuring proper documentation and adherence to company policies.
Invoice Management and Approvals
- Enter and/or upload invoices into accounting systems with accurate coding and timely processing.
- Route invoices to relevant internal stakeholders for approval, working closely with team members to facilitate a smooth workflow.
- Coordinate with internal departments to obtain approvals for non-PO invoices, ensuring that all invoices are accurately coded and approved.
Expense Management
- Audit and process employee expense reports, ensuring adherence to company policies.
- Oversee the company’s credit card program, including reconciling monthly statements and resolving any discrepancies.
- Prepare and propose weekly check runs, ensuring all payments are accurately recorded and documented.
Vendor Relations and Administration
- Act as the primary point of contact for external vendors, managing inquiries, resolving issues, and maintaining positive relationships.
- Manage vendor onboarding, including gathering necessary paperwork and setting up vendor profiles in the accounting system.
- Maintain comprehensive and organized vendor files, perform vendor payment verification procedures, and support audit requests as needed.
Process Improvement and Support
- Continuously evaluate accounts payable processes, identify areas for improvement, and implement best practices to enhance efficiency and accuracy.
- Support internal and external audits by providing requested documentation, reconciling accounts, and ensuring compliance with financial standards.
- Manage the Accounts Payable (AP) email box, ensuring timely responses to vendor and internal inquiries and organizing communications effectively.
- Assist in the management of the Procure-to-Pay system and procurement-related communications, coordinating with internal teams to resolve AP and procurement-related matters.
Compliance and Documentation
- Ensure all payments are processed in compliance with company policies and regulatory standards.
- Provide accurate records and supporting documentation for all financial transactions and maintain an organized electronic and physical filing system.
- Engage with stakeholders to investigate and resolve purchase order (PO), invoice, and payment-related issues, ensuring timely and accurate financial documentation.
Qualifications
Education and Experience
- Associate’s degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).
- Minimum of 2 years of experience in accounts payable, vendor management, or general accounting.
Skills and Abilities
- Proficiency with accounting and Procure-to-Pay (P2P) systems, as well as Microsoft Office Suite.
- Strong organizational skills, with a high level of accuracy and attention to detail.
- Excellent written and verbal communication skills, with the ability to engage effectively with both internal and external stakeholders.
- Demonstrated problem-solving abilities and a proactive approach to resolving vendor and invoice-related issues.
Preferred Qualifications
- Experience with AP systems and managing vendor communications.
- Familiarity with audit processes and financial documentation requirements.
- Ability to work independently and within cross-functional teams to enhance efficiency and maintain strong financial control
Rgenta is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:
- Competitive medical, dental, and vision plans
- Flexible Spending Accounts for medical and dependent care
- Free Peloton app and Apple Fitness+ access
- Weight loss programs with personalized coaching
- Employee Assistance Program for mental health, legal, and financial support
- Paid family leave for bonding and caregiving (up to 26 weeks)
- Adoption assistance and back-up family care options
- Generous paid time off including vacation, sick days, and holidays
- Volunteer time off for community engagement
- 401(k) matching contributions up to 4%
- Stock options for eligible employees
- Education assistance programs
- Access to exclusive rewards for wellness activities
- Concierge services for travel and entertainment