Executive Assistant

Full Time, onsite
Jobot Consulting
Los Angeles, United States of America

Salary undisclosed

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Job details

Executive Assistant to COO for a Large Downtown LA Non-Profit -Contract to Hire

This Jobot Consulting Job is hosted by Ba Tran

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary $35 - $40 per hour

A Bit About Us

We are a large non-profit based in Downtown Los Angeles.

Why join us?

401K
Team Environment
Career Growth
Health Insurance

Job Details

Job Details

We are seeking a dynamic, detail-oriented, and experienced Executive Assistant to join our vibrant team in the Non-Profit sector. You will provide comprehensive administrative support to our high-level executive team, ensuring the smooth operation of our business. This role demands a high degree of professionalism, superior organizational skills, and the ability to manage multiple tasks simultaneously. You will play a critical role in coordinating projects, managing schedules, and ensuring our office operations run smoothly and efficiently.

Responsibilities

Provide top-level administrative support to the executive team, handling confidential information with discretion.
Manage complex calendars, arrange meetings and appointments, and provide reminders for the executives.
Coordinate project management activities, resources, equipment, and information, ensuring all projects are completed on time.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research, compile data, and prepare reports for consideration and presentation to the executive team.
Liaise with internal departments and external organizations, fostering positive relationships.
Manage and maintain executives' schedules, appointments, and travel arrangements.
Implement and maintain office administrative systems, procedures, and policies.
Assist in the preparation of regularly scheduled reports and presentations using the Microsoft Office Suite.
Provide a bridge for smooth communication between the executive team and internal departments, demonstrating leadership to maintain credibility, trust, and support.

Qualifications

A minimum of 5 years of experience as an Executive Assistant or similar role, preferably in the finance industry.
Proven experience in administrative support and project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Exceptional organizational skills with the ability to prioritize tasks and work on multiple projects simultaneously.
Excellent verbal and written communication skills.
High level of professionalism and confidentiality.
Excellent problem-solving skills and a proactive approach to work.
Experience in managing and maintaining schedules effectively.
Ability to work independently and as part of a team.
Bachelor's degree in Business Administration or related field is preferred.

Join us and be part of a team that values your skills and expertise. You will have the opportunity to work in a fast-paced environment where your contribution will have a direct impact on the success of our business. If you are a motivated, detail-oriented, and experienced professional with a passion for administrative support and project management, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Want to learn more about this role and Jobot Consulting?

Click our Jobot Consulting logo and follow our LinkedIn page!

401K
Team Environment
Career Growth
Health Insurance

Provide top-level administrative support to the executive team, handling confidential information with discretion.
Manage complex calendars, arrange meetings and appointments, and provide reminders for the executives.
Coordinate project management activities, resources, equipment, and information, ensuring all projects are completed on time.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research, compile data, and prepare reports for consideration and presentation to the executive team.
Liaise with internal departments and external organizations, fostering positive relationships.
Manage and maintain executives' schedules, appointments, and travel arrangements.
Implement and maintain office administrative systems, procedures, and policies.
Assist in the preparation of regularly scheduled reports and presentations using the Microsoft Office Suite.
Provide a bridge for smooth communication between the executive team and internal departments, demonstrating leadership to maintain credibility, trust, and support.

Qualifications

A minimum of 5 years of experience as an Executive Assistant or similar role, preferably in the finance industry.
Proven experience in administrative support and project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Exceptional organizational skills with the ability to prioritize tasks and work on multiple projects simultaneously.
Excellent verbal and written communication skills.
High level of professionalism and confidentiality.
Excellent problem-solving skills and a proactive approach to work.
Experience in managing and maintaining schedules effectively.
Ability to work independently and as part of a team.
Bachelor's degree in Business Administration or related field is preferred.