Accounts Payable Analyst
Salary undisclosed
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Our busy AEC client is seeking an organized and detailed AP Analyst for their West Sacramento office. This is a full time, contract to hire, office based position with opportunity for advancement. Must be organized, detailed and like a fast paced environment with high volume invoicing. Excellent team and mentorship.
Location– On Site - West Sacramento, California.
- Job Responsibilities:Providing regional support to the West Region (Multiple Branches) in areas of Payables
- Handle intercompany entries from multiple entities
- Manage a shared AP email inbox with high volume
- Receive and distribute incoming accounts payable invoices for approval
- Prepare and process invoices/checks in Deltek Vision, Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures
- Prepare and process weekly and on the spot, vendor checks/ACH
- Monitors and tracks aging within accounts payables
- Handle all construction sub-contractors pay dates and invoices leading to payment
- Oversee a high volume of invoices monthly 500+
- Review and verify Vendor Statements as applicable
- Create and maintain new Vendor accounts
- Maintain subcontractor agreements, building leases and payment methods
- Manage and withhold State taxes for specific Vendors
- Identify and resolve any discrepancies between invoices and payables outstanding
- Payment adjustments, refunds, and credits to customer accounts
- Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting
- Renew business licenses for various branches region and statewide (multiple states)
- Understands compliance issues around accounts payable processes (W-9, COI, license, etc.)
- Assist with audit preparation and requests as applicable
- Collaborate and assist with Corporate requests as needed
- Back up and support the Buddy System with AP team members
- Other job duties as assigned by Direct Supervisor
- Qualified candidates will have the following:High school education/GED with some college coursework completed within Accounting or Business Administration fields
- Valid Driver's License with an acceptable driving record
- Strong verbal and written communication skills, detail-oriented with excellent organizational skills
- Excellent customer verbal and written customer service skill
- At least 5 years of previous recent experience in Accounts Payable or similar Accounting experience
- Previous experience in the construction industry is preferred but not required
- Prevailing Wages and State specific construction experience beneficial
- Familiar with accounting software – Deltek Vision, Vantage Point and/or Sage preferred
- Ability to effectively communicate information to and work with all levels of the organization
- Commitment to accuracy and eagerness for resolving errors and problems
- Excellent attention to detail and time management skills
- Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner and be resourceful
- Excellent problem-solving skills with a can-do attitude who is resourceful
- Ability to multi-task, plan, organize and prioritize day-to-day operations
- Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment
- Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of invoices
- Solid understanding of MS Office products, including Word, Excel and Teams
Our busy AEC client is seeking an organized and detailed AP Analyst for their West Sacramento office. This is a full time, contract to hire, office based position with opportunity for advancement. Must be organized, detailed and like a fast paced environment with high volume invoicing. Excellent team and mentorship.
Location– On Site - West Sacramento, California.
- Job Responsibilities:Providing regional support to the West Region (Multiple Branches) in areas of Payables
- Handle intercompany entries from multiple entities
- Manage a shared AP email inbox with high volume
- Receive and distribute incoming accounts payable invoices for approval
- Prepare and process invoices/checks in Deltek Vision, Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures
- Prepare and process weekly and on the spot, vendor checks/ACH
- Monitors and tracks aging within accounts payables
- Handle all construction sub-contractors pay dates and invoices leading to payment
- Oversee a high volume of invoices monthly 500+
- Review and verify Vendor Statements as applicable
- Create and maintain new Vendor accounts
- Maintain subcontractor agreements, building leases and payment methods
- Manage and withhold State taxes for specific Vendors
- Identify and resolve any discrepancies between invoices and payables outstanding
- Payment adjustments, refunds, and credits to customer accounts
- Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting
- Renew business licenses for various branches region and statewide (multiple states)
- Understands compliance issues around accounts payable processes (W-9, COI, license, etc.)
- Assist with audit preparation and requests as applicable
- Collaborate and assist with Corporate requests as needed
- Back up and support the Buddy System with AP team members
- Other job duties as assigned by Direct Supervisor
- Qualified candidates will have the following:High school education/GED with some college coursework completed within Accounting or Business Administration fields
- Valid Driver's License with an acceptable driving record
- Strong verbal and written communication skills, detail-oriented with excellent organizational skills
- Excellent customer verbal and written customer service skill
- At least 5 years of previous recent experience in Accounts Payable or similar Accounting experience
- Previous experience in the construction industry is preferred but not required
- Prevailing Wages and State specific construction experience beneficial
- Familiar with accounting software – Deltek Vision, Vantage Point and/or Sage preferred
- Ability to effectively communicate information to and work with all levels of the organization
- Commitment to accuracy and eagerness for resolving errors and problems
- Excellent attention to detail and time management skills
- Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner and be resourceful
- Excellent problem-solving skills with a can-do attitude who is resourceful
- Ability to multi-task, plan, organize and prioritize day-to-day operations
- Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment
- Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of invoices
- Solid understanding of MS Office products, including Word, Excel and Teams