Traveler Coordinator

The Travel Coordinator will arrange business travel for employees and contractors, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations for the clinical division.

RESPONSIBILITIES:

 Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.

 Make all arrangements and reservations as requested when travel arrangements are within approved travel reasons and budget limits.

 Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.

 Obtains approval from leadership for travel requests and expenses that exceed established limits.

 Advises travelers of and assists with any need for specialized travel documents such as visas or passports.

 Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.

 Collaborate with management to develop and update the organization's travel policies and procedures.

 Record accurate travel-related expenses and reconcile them after each trip.  Processes reimbursements for travel expenses.

 Ensure that all travel arrangements and expenses comply with the organization's travel policies and guidelines.

 Stay informed about changes in travel regulations and policies.

 Serve as travelers' primary point of contact, addressing their questions, concerns, and requests.

 Provide support during travel emergencies, such as flight cancellations, lost luggage, or medical issues.

 Performs other related duties as assigned.

QUALIFICATIONS:

 Excellent verbal and written communication skills.

 Strong working knowledge of the travel industry.

 Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.

 Excellent organizational skills and attention to detail.

 Negotiation Skills  Ability to maintain and manage vendor relationships

 Proficient with Microsoft Office Suite or related software.

Education & Experience

 High school diploma required; some higher education preferred.

 Previous training and experience with CONCUR or similar travel software are highly preferred.  Working knowledge of general office equipment

 Desire to be proactive and create a positive experience for others

The Travel Coordinator will arrange business travel for employees and contractors, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations for the clinical division.

RESPONSIBILITIES:

 Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.

 Make all arrangements and reservations as requested when travel arrangements are within approved travel reasons and budget limits.

 Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.

 Obtains approval from leadership for travel requests and expenses that exceed established limits.

 Advises travelers of and assists with any need for specialized travel documents such as visas or passports.

 Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.

 Collaborate with management to develop and update the organization's travel policies and procedures.

 Record accurate travel-related expenses and reconcile them after each trip.  Processes reimbursements for travel expenses.

 Ensure that all travel arrangements and expenses comply with the organization's travel policies and guidelines.

 Stay informed about changes in travel regulations and policies.

 Serve as travelers' primary point of contact, addressing their questions, concerns, and requests.

 Provide support during travel emergencies, such as flight cancellations, lost luggage, or medical issues.

 Performs other related duties as assigned.

QUALIFICATIONS:

 Excellent verbal and written communication skills.

 Strong working knowledge of the travel industry.

 Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.

 Excellent organizational skills and attention to detail.

 Negotiation Skills  Ability to maintain and manage vendor relationships

 Proficient with Microsoft Office Suite or related software.

Education & Experience

 High school diploma required; some higher education preferred.

 Previous training and experience with CONCUR or similar travel software are highly preferred.  Working knowledge of general office equipment

 Desire to be proactive and create a positive experience for others