Administrator - Grant Accounting & Compliance - OFM
Salary undisclosed
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Position Summary
Position will manage a wide range of grant accounting and compliance related issues alongside City-County agencies with a focus on complex and high-stakes matters that require significant professional and subject-matter expertise. The incumbent is responsible for managing a team of grant specialists who provide support services to City/County agencies and participate in the full cycle of grant awards: generating revenue through timely submission of fundraising proposals, and accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds. Additionally, this position develops grant policies for the Enterprise, serves as subject matter expert for grant regulations, identifies and directs grants training needs for Enterprise. Ability to use independent judgment when there are no policies or procedures in place. Must have the ability to apply common sense understanding and deal with problems involving multiple variables in a variety of situations. Position reports to Administrator, Financial Reporting.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
Minimum Qualifications:
This position requires strong independent judgement. The role requires willingness to take individual responsibility for weighty matters that affect the services provided by City-County government. While support from other staff and departmental leadership is available, grant administrator’s managers must have the confidence and good judgement to make decisions independently in a variety of settings.
In-depth knowledge of grant regulations . Grant Administrators, unlike more junior grant specialists, are expected to be proficient in all aspects of the grant process, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
Leadership ability. This position often involves managing the work of more junior grant specialists. The grant administrator must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability and intellectual curiosity. This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication . This includes more formal work product like grant applications, presentations before Council, boards, or commissions, and memoranda. Grant administrators must also be skilled at more informal communications, including messages to agencies and departments, and communications with agency leadership. Grant administrators must concisely, effectively communicate their analysis of grant regulations, be adept at explaining overlapping regulations, and be able to adapt their tone and messaging to the needs of different audiences in different settings.
Time management skills . Despite their management role, grant administrators are responsible for considerable workloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.
Ethics and professionalism. Holders of this position are public servants and are stewards of public funds. All staff in the Grants Division are expected to uphold the highest standards of professional ethics.
Coaching and Training - Provides others with clear direction, motivates, and empowers. Recruits staff, provides development opportunities and training and coaching.
Position will manage a wide range of grant accounting and compliance related issues alongside City-County agencies with a focus on complex and high-stakes matters that require significant professional and subject-matter expertise. The incumbent is responsible for managing a team of grant specialists who provide support services to City/County agencies and participate in the full cycle of grant awards: generating revenue through timely submission of fundraising proposals, and accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds. Additionally, this position develops grant policies for the Enterprise, serves as subject matter expert for grant regulations, identifies and directs grants training needs for Enterprise. Ability to use independent judgment when there are no policies or procedures in place. Must have the ability to apply common sense understanding and deal with problems involving multiple variables in a variety of situations. Position reports to Administrator, Financial Reporting.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
- Serves as the subject matter expert in all aspects of government grants and uses this expertise to ensure sound decision making and guiding the Enterprise in policy and training
- Responsible for the accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds, ensuring compliance with federal uniform grant guidelines
- Work with stakeholders both internal and external to the City, respond to inquiries, and work with agency grant and finance staff to resolve grant issues and guide decision making
- Responsible for generating program and funding opportunities through timely submission of well-researched, well-written and well-documented fundraising proposals
- Oversee a team of grant specialists who are responsible for responding to City and County grant needs, identifying funding opportunities, writing and/or coordinating with appropriate agency staff on grant proposal submissions
- Evaluates and determines program and cost eligibility for federal and state programs, review, analysis, and interpretation of grant award terms and conditions and providing guidance to assist with administrative and fiscal management of grant.
- Responsible for approving legal grant documents, reviewing for compliance in relation to City-County policies and ordinance, federal regulations, and grant timelines, and signs on behalf of the Controller for availability of funding
- Provides oversight related to the closeout of grants through draw down requests of funds from funders, approval of subrecipient claims, monitoring cash balances
- Oversees the single audit functions, along with implementing corrective actions related to audit findings, assessing effectiveness of internal controls, and recommending changes when necessary
- Responsible for providing to the entire City-County by disseminating any updates to grant guidance and regulations to other grant managers and agency leadership, setting policy on grant management, ensuring on-going grant training, and oversee the grants management software solution
- Responsible for the professional development and training of new grant specialists and assist in training of new Enterprise grant staff
- Setting the strategic direction for the grant’s division along with other OFM leadership
- Must maintain confidentiality at all times
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Minimum Qualifications:
- Bachelor's Degree in Finance, Accounting, Business, Public Policy or related field.
- Four (4) years of related work experience, OR at least two (2) years of experience as a Senior grants specialist with the Office of Finance and Management.
- Must have expertise on federal uniform compliance guidelines.
- Knowledge of grant award processes including fund solicitation, the pre-submission process, and the grant fund reporting process.
- Must be able to present complex data and communicate clearly and effectively.
- Knowledge of City/County rules, regulations, government structure, and administrative procedures.
- Management experience, preferably in a finance setting.
- Significant professional experience in government employment with a preference toward local
This position requires strong independent judgement. The role requires willingness to take individual responsibility for weighty matters that affect the services provided by City-County government. While support from other staff and departmental leadership is available, grant administrator’s managers must have the confidence and good judgement to make decisions independently in a variety of settings.
In-depth knowledge of grant regulations . Grant Administrators, unlike more junior grant specialists, are expected to be proficient in all aspects of the grant process, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
Leadership ability. This position often involves managing the work of more junior grant specialists. The grant administrator must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability and intellectual curiosity. This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication . This includes more formal work product like grant applications, presentations before Council, boards, or commissions, and memoranda. Grant administrators must also be skilled at more informal communications, including messages to agencies and departments, and communications with agency leadership. Grant administrators must concisely, effectively communicate their analysis of grant regulations, be adept at explaining overlapping regulations, and be able to adapt their tone and messaging to the needs of different audiences in different settings.
Time management skills . Despite their management role, grant administrators are responsible for considerable workloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.
Ethics and professionalism. Holders of this position are public servants and are stewards of public funds. All staff in the Grants Division are expected to uphold the highest standards of professional ethics.
Coaching and Training - Provides others with clear direction, motivates, and empowers. Recruits staff, provides development opportunities and training and coaching.
Position Summary
Position will manage a wide range of grant accounting and compliance related issues alongside City-County agencies with a focus on complex and high-stakes matters that require significant professional and subject-matter expertise. The incumbent is responsible for managing a team of grant specialists who provide support services to City/County agencies and participate in the full cycle of grant awards: generating revenue through timely submission of fundraising proposals, and accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds. Additionally, this position develops grant policies for the Enterprise, serves as subject matter expert for grant regulations, identifies and directs grants training needs for Enterprise. Ability to use independent judgment when there are no policies or procedures in place. Must have the ability to apply common sense understanding and deal with problems involving multiple variables in a variety of situations. Position reports to Administrator, Financial Reporting.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
Minimum Qualifications:
This position requires strong independent judgement. The role requires willingness to take individual responsibility for weighty matters that affect the services provided by City-County government. While support from other staff and departmental leadership is available, grant administrator’s managers must have the confidence and good judgement to make decisions independently in a variety of settings.
In-depth knowledge of grant regulations . Grant Administrators, unlike more junior grant specialists, are expected to be proficient in all aspects of the grant process, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
Leadership ability. This position often involves managing the work of more junior grant specialists. The grant administrator must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability and intellectual curiosity. This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication . This includes more formal work product like grant applications, presentations before Council, boards, or commissions, and memoranda. Grant administrators must also be skilled at more informal communications, including messages to agencies and departments, and communications with agency leadership. Grant administrators must concisely, effectively communicate their analysis of grant regulations, be adept at explaining overlapping regulations, and be able to adapt their tone and messaging to the needs of different audiences in different settings.
Time management skills . Despite their management role, grant administrators are responsible for considerable workloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.
Ethics and professionalism. Holders of this position are public servants and are stewards of public funds. All staff in the Grants Division are expected to uphold the highest standards of professional ethics.
Coaching and Training - Provides others with clear direction, motivates, and empowers. Recruits staff, provides development opportunities and training and coaching.
Position will manage a wide range of grant accounting and compliance related issues alongside City-County agencies with a focus on complex and high-stakes matters that require significant professional and subject-matter expertise. The incumbent is responsible for managing a team of grant specialists who provide support services to City/County agencies and participate in the full cycle of grant awards: generating revenue through timely submission of fundraising proposals, and accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds. Additionally, this position develops grant policies for the Enterprise, serves as subject matter expert for grant regulations, identifies and directs grants training needs for Enterprise. Ability to use independent judgment when there are no policies or procedures in place. Must have the ability to apply common sense understanding and deal with problems involving multiple variables in a variety of situations. Position reports to Administrator, Financial Reporting.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
- Serves as the subject matter expert in all aspects of government grants and uses this expertise to ensure sound decision making and guiding the Enterprise in policy and training
- Responsible for the accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds, ensuring compliance with federal uniform grant guidelines
- Work with stakeholders both internal and external to the City, respond to inquiries, and work with agency grant and finance staff to resolve grant issues and guide decision making
- Responsible for generating program and funding opportunities through timely submission of well-researched, well-written and well-documented fundraising proposals
- Oversee a team of grant specialists who are responsible for responding to City and County grant needs, identifying funding opportunities, writing and/or coordinating with appropriate agency staff on grant proposal submissions
- Evaluates and determines program and cost eligibility for federal and state programs, review, analysis, and interpretation of grant award terms and conditions and providing guidance to assist with administrative and fiscal management of grant.
- Responsible for approving legal grant documents, reviewing for compliance in relation to City-County policies and ordinance, federal regulations, and grant timelines, and signs on behalf of the Controller for availability of funding
- Provides oversight related to the closeout of grants through draw down requests of funds from funders, approval of subrecipient claims, monitoring cash balances
- Oversees the single audit functions, along with implementing corrective actions related to audit findings, assessing effectiveness of internal controls, and recommending changes when necessary
- Responsible for providing to the entire City-County by disseminating any updates to grant guidance and regulations to other grant managers and agency leadership, setting policy on grant management, ensuring on-going grant training, and oversee the grants management software solution
- Responsible for the professional development and training of new grant specialists and assist in training of new Enterprise grant staff
- Setting the strategic direction for the grant’s division along with other OFM leadership
- Must maintain confidentiality at all times
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Minimum Qualifications:
- Bachelor's Degree in Finance, Accounting, Business, Public Policy or related field.
- Four (4) years of related work experience, OR at least two (2) years of experience as a Senior grants specialist with the Office of Finance and Management.
- Must have expertise on federal uniform compliance guidelines.
- Knowledge of grant award processes including fund solicitation, the pre-submission process, and the grant fund reporting process.
- Must be able to present complex data and communicate clearly and effectively.
- Knowledge of City/County rules, regulations, government structure, and administrative procedures.
- Management experience, preferably in a finance setting.
- Significant professional experience in government employment with a preference toward local
This position requires strong independent judgement. The role requires willingness to take individual responsibility for weighty matters that affect the services provided by City-County government. While support from other staff and departmental leadership is available, grant administrator’s managers must have the confidence and good judgement to make decisions independently in a variety of settings.
In-depth knowledge of grant regulations . Grant Administrators, unlike more junior grant specialists, are expected to be proficient in all aspects of the grant process, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
Leadership ability. This position often involves managing the work of more junior grant specialists. The grant administrator must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability and intellectual curiosity. This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication . This includes more formal work product like grant applications, presentations before Council, boards, or commissions, and memoranda. Grant administrators must also be skilled at more informal communications, including messages to agencies and departments, and communications with agency leadership. Grant administrators must concisely, effectively communicate their analysis of grant regulations, be adept at explaining overlapping regulations, and be able to adapt their tone and messaging to the needs of different audiences in different settings.
Time management skills . Despite their management role, grant administrators are responsible for considerable workloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.
Ethics and professionalism. Holders of this position are public servants and are stewards of public funds. All staff in the Grants Division are expected to uphold the highest standards of professional ethics.
Coaching and Training - Provides others with clear direction, motivates, and empowers. Recruits staff, provides development opportunities and training and coaching.