Senior Accounts Payable Specialist
Salary undisclosed
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The Senior Accounts Payable Specialist plays a critical role in managing and optimizing the company’s accounts payable processes, ensuring timely and accurate payments, maintaining strong vendor relationships, and driving process improvements. This role requires a deep understanding of accounting principles, financial controls, and compliance regulations. The ideal candidate is a proactive problem-solver who can work independently, mentor junior team members, and contribute to the efficiency and effectiveness of the finance department.
Key Responsibilities
Invoice and Payment Processing:
Key Responsibilities
Invoice and Payment Processing:
- Oversee end-to-end accounts payable functions, ensuring timely and accurate invoice processing.
- Review and verify invoices, ensuring compliance with company policies and accounting standards.
- Assign appropriate general ledger codes and cost centers to invoices for accurate financial reporting.
- Manage payment processing, including checks, electronic transfers, and ACH payments.
- Develop and refine processes to improve efficiency and accuracy in invoice and payment workflows.
- Serve as the primary point of contact for high-value or strategic vendor relationships.
- Negotiate favorable payment terms and resolve complex vendor issues or disputes.
- Maintain and oversee the integrity of vendor records, ensuring compliance with financial regulations.
- Collaborate with internal departments to streamline procurement-to-payment processes.
- Perform monthly reconciliations of the AP ledger to the general ledger and resolve discrepancies.
- Generate and analyze AP-related reports, including aged payables, cash flow projections, and accruals.
- Support internal and external audits by preparing necessary documentation and reports.
- Ensure compliance with company policies, GAAP, and regulatory requirements.
- Identify opportunities for automation and efficiency improvements in accounts payable processes.
- Implement best practices and recommend system enhancements to improve workflow.
- Assist in the evaluation and implementation of AP-related software and technology.
- Partner with finance leadership to support strategic initiatives and financial planning.
- Work closely with procurement, operations, and finance teams to enhance AP processes and controls.
- Play a key role in month-end and year-end financial close activities.
- Assist with special projects and process improvements as needed.
- Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Experience: Minimum of 5+ years of progressive experience in accounts payable or a similar accounting role.
- Technical Skills:
- Proficiency in Microsoft Business Central (or similar ERP systems such as QuickBooks, SAP, or Oracle).
- Strong understanding of accounting principles, internal controls, and financial compliance.
- Soft Skills:
- Excellent analytical, organizational, and problem-solving abilities.
- Strong communication and interpersonal skills to engage with vendors and internal stakeholders.
- Ability to work independently, take ownership of AP processes, and contribute to strategic initiatives.
The Senior Accounts Payable Specialist plays a critical role in managing and optimizing the company’s accounts payable processes, ensuring timely and accurate payments, maintaining strong vendor relationships, and driving process improvements. This role requires a deep understanding of accounting principles, financial controls, and compliance regulations. The ideal candidate is a proactive problem-solver who can work independently, mentor junior team members, and contribute to the efficiency and effectiveness of the finance department.
Key Responsibilities
Invoice and Payment Processing:
Key Responsibilities
Invoice and Payment Processing:
- Oversee end-to-end accounts payable functions, ensuring timely and accurate invoice processing.
- Review and verify invoices, ensuring compliance with company policies and accounting standards.
- Assign appropriate general ledger codes and cost centers to invoices for accurate financial reporting.
- Manage payment processing, including checks, electronic transfers, and ACH payments.
- Develop and refine processes to improve efficiency and accuracy in invoice and payment workflows.
- Serve as the primary point of contact for high-value or strategic vendor relationships.
- Negotiate favorable payment terms and resolve complex vendor issues or disputes.
- Maintain and oversee the integrity of vendor records, ensuring compliance with financial regulations.
- Collaborate with internal departments to streamline procurement-to-payment processes.
- Perform monthly reconciliations of the AP ledger to the general ledger and resolve discrepancies.
- Generate and analyze AP-related reports, including aged payables, cash flow projections, and accruals.
- Support internal and external audits by preparing necessary documentation and reports.
- Ensure compliance with company policies, GAAP, and regulatory requirements.
- Identify opportunities for automation and efficiency improvements in accounts payable processes.
- Implement best practices and recommend system enhancements to improve workflow.
- Assist in the evaluation and implementation of AP-related software and technology.
- Partner with finance leadership to support strategic initiatives and financial planning.
- Work closely with procurement, operations, and finance teams to enhance AP processes and controls.
- Play a key role in month-end and year-end financial close activities.
- Assist with special projects and process improvements as needed.
- Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Experience: Minimum of 5+ years of progressive experience in accounts payable or a similar accounting role.
- Technical Skills:
- Proficiency in Microsoft Business Central (or similar ERP systems such as QuickBooks, SAP, or Oracle).
- Strong understanding of accounting principles, internal controls, and financial compliance.
- Soft Skills:
- Excellent analytical, organizational, and problem-solving abilities.
- Strong communication and interpersonal skills to engage with vendors and internal stakeholders.
- Ability to work independently, take ownership of AP processes, and contribute to strategic initiatives.