Meetings and Events Manager

Title: Meetings and Events Manager

Location: Northern CA based - Remote

Meet CalCPA

Company | Nonprofit | 1 - 100 Employees

We are a mission-based organization that strives to increase the value and promote the integrity of the CPA profession. We work as a team to contribute to the success of our 43,000+ members; and strengthen our client, employer, public and government trust in CalCPA member advice, work products and expert opinions.

Position Summary

The Meetings and Events Manager is entrusted with the strategic planning and flawless execution of chapter events across the state, ensuring they align with organizational objectives and enhance member engagement. This role requires meticulous attention to detail, strong organizational skills, and effective collaboration with internal and external stakeholders to deliver exceptional events that leave a lasting impact on participants. Each Event Manager is responsible for planning and executing events for multiple CalCPA chapters in regions across California.

Duties and Responsibilities:

• Event Planning and Execution:
• Develop and execute comprehensive plans for chapter events and meetings for various chapters/regions in California, incorporating best practices to optimize attendee experience and engagement.
• Coordinate and execute all aspects of event logistics, including venue selection, budget management, catering, audiovisual setup, and transportation arrangements.
• Work closely with each chapter's corresponding Volunteer Manager to design events that reflect member interests and foster a strong sense of local community.
• Ensure adherence to timelines, budgets, and quality standards throughout the event planning and execution process.
• Operational Excellence:
• Maintain a keen focus on operational efficiency, overseeing all aspects of event logistics with precision and professionalism.
• Proactively identify opportunities to streamline processes and improve the effectiveness of event planning and execution.
• Strategic Event Management:
• Implement a regional model for events to ensure broader participation and engagement, leveraging insights into regional preferences and priorities.
• Collaborate with marketing and communications teams to promote events and maximize attendance through targeted outreach and promotion efforts.
• Cultivate relationships with sponsors and partners to secure financial support and enhance the overall value proposition of chapter events.
• Collaborate with chapter event committee members, ensuring buy in and involvement from local volunteers in each chapter.
• Onsite Management and Support:
• Provide onsite management and support at events throughout the state, overseeing all logistical and operational aspects to ensure smooth execution and attendee satisfaction.
• Act as a primary point of contact for event attendees, vendors, and partners, addressing inquiries and resolving issues in a professional and efficient manner.
• Conduct post-event evaluations to gather feedback and insights, identifying areas for improvement and incorporating lessons learned into future event planning efforts.
• If not attending the event, designate and prepare an appropriate representative to ensure success and continuity.
• Collaboration and Reporting:
• Collaborate closely with other Member Engagement teams and relevant stakeholders to ensure alignment of event objectives with broader organizational goals and initiatives.
• Work in close partnership with Volunteer Managers assigned to the same set of chapters to ensure unified strategies and complementary support structures.
• Leverage partnerships to enhance the quality and scope of chapter events, delivering exceptional value to attendees and stakeholders alike.
• Provide regular updates and reports on event planning and execution activities, including budget tracking, attendance metrics, and post-event evaluations.
  

Qualifications:

• NorCal - based.
• Bachelor's degree in event management, hospitality, marketing, or a related field preferred.
• Willing and able to travel up to 30–40% throughout California and attend chapter activities or local events outside of regular working hours as needed.
• 3-5 years of experience in event planning and management, preferably in a nonprofit or association setting.
• Proven experience in event planning and management, with a track record of successful execution in a dynamic, multi-project or multi-site environment.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to pivot, manage concurrent timelines, and transition smoothly between events and priorities.
• Strong interpersonal and communication skills, with a collaborative approach to working with diverse teams and stakeholders.
• Comfortable with trying new approaches and adapting event strategies based on feedback and evolving needs.
• Growth mindset and a passion for continuous improvement—open to experimentation and learning from both wins and misses.
• Proficiency in event planning software (Monday.com) and Microsoft Office Suite is preferred.
  
  
  

Salary:

$85,000 – $91,000 base salary.

Benefits:

• Competitive Medical, Dental, and Vision Insurance
• 401(k) + Employer Match + profit sharing
• Life Insurance
• Long-Term Disability Insurance
• Pet Insurance
• Wellness/Gym membership
• Paid Leave of Absence
• Generous PTO
• 17 Paid Holidays
• Gratitude Days
• Summer Days off
• Monthly remote-work reimbursement to power your Internet
• Company Retreats
• Holiday Events
• Tuition Reimbursement
• Free CalCPA classes and events
  
  
  

It is the policy of CalCPA to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Title: Meetings and Events Manager

Location: Northern CA based - Remote

Meet CalCPA

Company | Nonprofit | 1 - 100 Employees

We are a mission-based organization that strives to increase the value and promote the integrity of the CPA profession. We work as a team to contribute to the success of our 43,000+ members; and strengthen our client, employer, public and government trust in CalCPA member advice, work products and expert opinions.

Position Summary

The Meetings and Events Manager is entrusted with the strategic planning and flawless execution of chapter events across the state, ensuring they align with organizational objectives and enhance member engagement. This role requires meticulous attention to detail, strong organizational skills, and effective collaboration with internal and external stakeholders to deliver exceptional events that leave a lasting impact on participants. Each Event Manager is responsible for planning and executing events for multiple CalCPA chapters in regions across California.

Duties and Responsibilities:

• Event Planning and Execution:
• Develop and execute comprehensive plans for chapter events and meetings for various chapters/regions in California, incorporating best practices to optimize attendee experience and engagement.
• Coordinate and execute all aspects of event logistics, including venue selection, budget management, catering, audiovisual setup, and transportation arrangements.
• Work closely with each chapter's corresponding Volunteer Manager to design events that reflect member interests and foster a strong sense of local community.
• Ensure adherence to timelines, budgets, and quality standards throughout the event planning and execution process.
• Operational Excellence:
• Maintain a keen focus on operational efficiency, overseeing all aspects of event logistics with precision and professionalism.
• Proactively identify opportunities to streamline processes and improve the effectiveness of event planning and execution.
• Strategic Event Management:
• Implement a regional model for events to ensure broader participation and engagement, leveraging insights into regional preferences and priorities.
• Collaborate with marketing and communications teams to promote events and maximize attendance through targeted outreach and promotion efforts.
• Cultivate relationships with sponsors and partners to secure financial support and enhance the overall value proposition of chapter events.
• Collaborate with chapter event committee members, ensuring buy in and involvement from local volunteers in each chapter.
• Onsite Management and Support:
• Provide onsite management and support at events throughout the state, overseeing all logistical and operational aspects to ensure smooth execution and attendee satisfaction.
• Act as a primary point of contact for event attendees, vendors, and partners, addressing inquiries and resolving issues in a professional and efficient manner.
• Conduct post-event evaluations to gather feedback and insights, identifying areas for improvement and incorporating lessons learned into future event planning efforts.
• If not attending the event, designate and prepare an appropriate representative to ensure success and continuity.
• Collaboration and Reporting:
• Collaborate closely with other Member Engagement teams and relevant stakeholders to ensure alignment of event objectives with broader organizational goals and initiatives.
• Work in close partnership with Volunteer Managers assigned to the same set of chapters to ensure unified strategies and complementary support structures.
• Leverage partnerships to enhance the quality and scope of chapter events, delivering exceptional value to attendees and stakeholders alike.
• Provide regular updates and reports on event planning and execution activities, including budget tracking, attendance metrics, and post-event evaluations.
  

Qualifications:

• NorCal - based.
• Bachelor's degree in event management, hospitality, marketing, or a related field preferred.
• Willing and able to travel up to 30–40% throughout California and attend chapter activities or local events outside of regular working hours as needed.
• 3-5 years of experience in event planning and management, preferably in a nonprofit or association setting.
• Proven experience in event planning and management, with a track record of successful execution in a dynamic, multi-project or multi-site environment.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to pivot, manage concurrent timelines, and transition smoothly between events and priorities.
• Strong interpersonal and communication skills, with a collaborative approach to working with diverse teams and stakeholders.
• Comfortable with trying new approaches and adapting event strategies based on feedback and evolving needs.
• Growth mindset and a passion for continuous improvement—open to experimentation and learning from both wins and misses.
• Proficiency in event planning software (Monday.com) and Microsoft Office Suite is preferred.
  
  
  

Salary:

$85,000 – $91,000 base salary.

Benefits:

• Competitive Medical, Dental, and Vision Insurance
• 401(k) + Employer Match + profit sharing
• Life Insurance
• Long-Term Disability Insurance
• Pet Insurance
• Wellness/Gym membership
• Paid Leave of Absence
• Generous PTO
• 17 Paid Holidays
• Gratitude Days
• Summer Days off
• Monthly remote-work reimbursement to power your Internet
• Company Retreats
• Holiday Events
• Tuition Reimbursement
• Free CalCPA classes and events
  
  
  

It is the policy of CalCPA to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.