Administrative Assistant

Full Time, onsite
University Enterprises, Inc.
Sacramento, United States of America

Salary undisclosed

Checking job availability...

Original

Simplified

Education Insights Center (EdInsights)

REQUISITION #621200073

University Enterprises, Inc. (UEI) at Sacramento State is seeking an Administrative Assistant for Education Insights Center (EdInsights). EdInsights is a self-supporting unit of California State University, Sacramento. Established in 2001 as the Institute for Higher Education Leadership & Policy and renamed in 2015, EdInsights is committed to research, evaluation, and capacity building related to practice and policy with the goal of continually improving student success (defined as student learning, engagement, progression, and completion). The work of the Center focuses on creating equitable opportunities and outcomes for California’s diverse student population as students navigate into and through our systems of higher education in California, with a focus on California community colleges and four-year public universities. The Center houses dedicated staff with diverse expertise across a spectrum of applied policy research and analysis, evaluation, capacity building, writing, and communications. The efforts are proudly partnered with experts, leaders, and practitioners from education, philanthropic organizations, and government. Through a collaborative approach, the work has resulted in: ongoing improvement and evaluation of community college professional development, improved implementation of community college pathways, research that pivotally informed the ongoing development of California’s statewide data system, improved quality of education programs and policies, enhanced decision-making focused on equitable student success, and increased cross-system connections that lead to more inclusive and collaborative policymaking and implementation. The Center’s efforts seek to understand and address the institutional and systemic barriers students experience in their educational trajectories, with a focus on students of color, students experiencing poverty, and students who are first in their families to attend college. EdInsights is committed to transforming our education systems and providing our diverse student population with what they need to thrive and succeed.

For more information about EdInsights, view the website here: https://edinsightscenter.org/

FULL SALARY RANGE: $18.05 - $27.07 per hour

EXPECTED PAY RANGE: $18.05 - $22.56 per hour

BENEFITS: UEI offers an excellent benefits package that includes:

UEI contribution to a TIAA retirement plan after one year of service
Paid Vacation Time
Paid Sick Time
Paid Holidays - 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
Excellent medical benefits - 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
Educational Assistance Program for employees and/or dependents
Hybrid
Discounted membership to The WELL, Sacramento State’s on-campus fitness center
View a comprehensive list of all of the benefits at https://www.enterprises.csus.edu/wp-content/uploads/UEI_Benefits-At-A-Glance-Brochure_Projects.pdf

FILING DEADLINE: This position closes to new applicants on May 4, 2025. Your application will be reviewed after this date.

APPLY ONLINE: To be considered, all applicants must apply through the UEI website at https://secure6.saashr.com/ta/6158859.careers?ShowJob=621200073. Applicants who apply outside of this link will not be considered.

Conditions Of Employment

This position is a full-time, non-exempt (eligible for overtime pay), benefited position, with a defined contribution retirement plan through TIAA. (The position is not covered under the California Public Employees’ Retirement System.) Continued employment in this position is dependent upon funding and the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee, can, at any time, terminate the employment relationship at will, with or without cause. Program continuation is contingent upon funding.

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

Minimum Qualifications

Demonstrated general office and clerical experience, which may include volunteer work, internships, or school-based roles that reflect commitment and strong organizational, communication, or leadership skills.
Ability to perform basic mathematics.
Demonstrated experience with standard business computer software including word processing, data entry, and spreadsheets, such as the programs in the Microsoft Office Suite.
Excellent command of the English language including grammar, spelling and punctuation. Ability to draft and compose professional correspondence.
Excellent attention to detail and strong organizational skills.
Basic time management skills.
Ability to work in a rapidly changing environment.
Strong work ethic and initiative.
Interpersonal skills with ability to establish and maintain effective internal and external working relationships in a diverse environment.
Ability to independently troubleshoot and resolve problems.
Demonstrated ability to work effectively and cooperatively in a team.
Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

Demonstrated experience in an administrative support position.
Experience with meeting and event planning, including virtual formats (such as Zoom).
Experience with project management software (such as Trello).
Experience with file management (manually and electronically).
Strong experience with spreadsheets (such as Microsoft Excel and Google Sheets).

Physical Requirements

With or without reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer terminals, telephones, calculators, copiers, printers, scanners, and fax machines.

WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff, students, campus community, the public, and other agencies.

Duties And Responsibilities

The Administrative Assistant will provide direct assistance to the Finance and Operations Manager. Under supervision of the Finance and Operations Manager, the Assistant will help plan and execute services in the areas of: operations, finance, event planning, and other general administrative duties. This position reports directly to the Finance and Operations Manager and may receive work direction from the EdInsights Leadership Team and senior administrative staff. This position may collaborate with other administrative staff.

The Specific Duties And Responsibilities Are As Follows

Assists with overseeing main office tasks, including screening telephone calls. Provides general information and assistance to visitors.
Purchases general supplies, equipment, and other office materials. Purchases and organizes furniture, workspaces, and general organization needs. Assists with maintaining accurate inventory of center equipment.
Assists with spreadsheets to communicate and track center projects, updates, and timelines.
Assists with researching and learning new office support technology systems, software, and processes independently and quickly.
Assists with submitting service tickets to Information Resources and Technology (IRT) and Facilities Management.
Assists with logging, filing, and reconciling expenses on a daily, weekly, and monthly basis. Assists with maintaining all records and proper documentation for project and center expenses.
Assists with preparing reimbursement requests for travel and other center and project expenses.
Assists with preparing payment instructions for vendors, invoices, staff credit cards, and other expenses.
Assists with scheduling, planning, running, and full execution of various meetings, events, monthly and quarterly staff activities, team building, and volunteer opportunities. Assists with notetaking during meetings.
Coordinates center celebrations and other acknowledgements.
Facilitates administrative team working sessions and meetings.
Composes weekly center administrative email updates.
Participates in centerwide discussions on equity and center strategic direction.
Performs other duties as assigned by the Director to ensure the success of the program and its participants.

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.

***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***

In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line at www.csus.edu/police/cleryact.htm. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs.

Salary/Compensation: $18.05 - $27.07 per hour

recblid z2sfx8pyvaf5div6ubolpneus7ac69

UEI contribution to a TIAA retirement plan after one year of service
Paid Vacation Time
Paid Sick Time
Paid Holidays - 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
Excellent medical benefits - 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
Educational Assistance Program for employees and/or dependents
Hybrid
Discounted membership to The WELL, Sacramento State’s on-campus fitness center
View a comprehensive list of all of the benefits at https://www.enterprises.csus.edu/wp-content/uploads/UEI_Benefits-At-A-Glance-Brochure_Projects.pdf

Demonstrated general office and clerical experience, which may include volunteer work, internships, or school-based roles that reflect commitment and strong organizational, communication, or leadership skills.
Ability to perform basic mathematics.
Demonstrated experience with standard business computer software including word processing, data entry, and spreadsheets, such as the programs in the Microsoft Office Suite.
Excellent command of the English language including grammar, spelling and punctuation. Ability to draft and compose professional correspondence.
Excellent attention to detail and strong organizational skills.
Basic time management skills.
Ability to work in a rapidly changing environment.
Strong work ethic and initiative.
Interpersonal skills with ability to establish and maintain effective internal and external working relationships in a diverse environment.
Ability to independently troubleshoot and resolve problems.
Demonstrated ability to work effectively and cooperatively in a team.
Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

Demonstrated experience in an administrative support position.
Experience with meeting and event planning, including virtual formats (such as Zoom).
Experience with project management software (such as Trello).
Experience with file management (manually and electronically).
Strong experience with spreadsheets (such as Microsoft Excel and Google Sheets).

Assists with overseeing main office tasks, including screening telephone calls. Provides general information and assistance to visitors.
Purchases general supplies, equipment, and other office materials. Purchases and organizes furniture, workspaces, and general organization needs. Assists with maintaining accurate inventory of center equipment.
Assists with spreadsheets to communicate and track center projects, updates, and timelines.
Assists with researching and learning new office support technology systems, software, and processes independently and quickly.
Assists with submitting service tickets to Information Resources and Technology (IRT) and Facilities Management.
Assists with logging, filing, and reconciling expenses on a daily, weekly, and monthly basis. Assists with maintaining all records and proper documentation for project and center expenses.
Assists with preparing reimbursement requests for travel and other center and project expenses.
Assists with preparing payment instructions for vendors, invoices, staff credit cards, and other expenses.
Assists with scheduling, planning, running, and full execution of various meetings, events, monthly and quarterly staff activities, team building, and volunteer opportunities. Assists with notetaking during meetings.
Coordinates center celebrations and other acknowledgements.
Facilitates administrative team working sessions and meetings.
Composes weekly center administrative email updates.
Participates in centerwide discussions on equity and center strategic direction.
Performs other duties as assigned by the Director to ensure the success of the program and its participants.