Studio Coordinator

Job Description

Job Title: Studio Coordinator

Location: San Francisco, CA- hybrid schedule (3 days per week)

Duration: on-going contract- 40 hours/weekly

Pay Rate: $40.00-$45.00/hr

About The Role

We’re looking for a detail-oriented Studio Coordinator to help manage photography and video production for launch campaigns and promotional shoots. The ideal candidate excels in fast-paced, collaborative settings and is skilled at juggling multiple projects at once. This position focuses primarily on still photography (70%) with some video support (30%).

Responsibilities

• Support the Photographer by preparing and submitting retouching estimate requests.
• Collaborate with internal teams and external partners to monitor estimates, process invoices, and collect receipts, ensuring projects remain within budget.
• Keep an up-to-date roster of external crew members and manage onboarding for new hires through the payroll provider.
• Contribute to the development of cross-functional timelines, guiding projects from initial concept through to launch.
• Coordinate all aspects of pre-production for internal photo and video shoots, including creating shot lists and call sheets, scheduling crew, arranging catering, organizing equipment and props, and facilitating pre-production meetings.
• Partner with cross-functional teams to request and manage the delivery of product and formula samples for photography purposes.
• Assist the stylist and Art Director with preparing props and products for shoots.
• Provide on-set support during in-house shoots by coordinating crew logistics, setting up catering, preparing the studio, and managing equipment setup and teardown.
• Help manage externally produced shoots by tracking project timelines, budgets, product/prop requirements, and asset delivery.
• Oversee the retouching calendar to ensure assets are delivered on time to design, marketing, and digital asset management (DAM) teams.
• Maintain a detailed and accurate studio calendar while ensuring the studio remains clean, organized, and efficient.
• Manage and organize digital assets on platforms like Bynder and Dropbox, including keyword tagging and updating usage rights for beauty and model imagery.
• Monitor studio equipment inventory, ensuring cameras, lighting, grip, and supplies are properly maintained and organized.
• Partner with the Photographer to research and implement strategies that enhance studio efficiency and streamline workflows through automation.
  
  

Requirements

• 1-2 years of experience supporting photography shoots.
• Have a basic knowledge of Adobe Workfront, Photoshop, Bridge and Figma
• Proficient in Excel
• Experience managing digital assets and understanding usage rights
• Ability to lift up to 30 lbs when needed.
• Able to quickly adapt to changing schedules, new marketing needs and unexpected situations.
• Have a strong interest in the skincare industry and an understanding of the creative process in a studio environment.

Job Description

Job Title: Studio Coordinator

Location: San Francisco, CA- hybrid schedule (3 days per week)

Duration: on-going contract- 40 hours/weekly

Pay Rate: $40.00-$45.00/hr

About The Role

We’re looking for a detail-oriented Studio Coordinator to help manage photography and video production for launch campaigns and promotional shoots. The ideal candidate excels in fast-paced, collaborative settings and is skilled at juggling multiple projects at once. This position focuses primarily on still photography (70%) with some video support (30%).

Responsibilities

• Support the Photographer by preparing and submitting retouching estimate requests.
• Collaborate with internal teams and external partners to monitor estimates, process invoices, and collect receipts, ensuring projects remain within budget.
• Keep an up-to-date roster of external crew members and manage onboarding for new hires through the payroll provider.
• Contribute to the development of cross-functional timelines, guiding projects from initial concept through to launch.
• Coordinate all aspects of pre-production for internal photo and video shoots, including creating shot lists and call sheets, scheduling crew, arranging catering, organizing equipment and props, and facilitating pre-production meetings.
• Partner with cross-functional teams to request and manage the delivery of product and formula samples for photography purposes.
• Assist the stylist and Art Director with preparing props and products for shoots.
• Provide on-set support during in-house shoots by coordinating crew logistics, setting up catering, preparing the studio, and managing equipment setup and teardown.
• Help manage externally produced shoots by tracking project timelines, budgets, product/prop requirements, and asset delivery.
• Oversee the retouching calendar to ensure assets are delivered on time to design, marketing, and digital asset management (DAM) teams.
• Maintain a detailed and accurate studio calendar while ensuring the studio remains clean, organized, and efficient.
• Manage and organize digital assets on platforms like Bynder and Dropbox, including keyword tagging and updating usage rights for beauty and model imagery.
• Monitor studio equipment inventory, ensuring cameras, lighting, grip, and supplies are properly maintained and organized.
• Partner with the Photographer to research and implement strategies that enhance studio efficiency and streamline workflows through automation.
  
  

Requirements

• 1-2 years of experience supporting photography shoots.
• Have a basic knowledge of Adobe Workfront, Photoshop, Bridge and Figma
• Proficient in Excel
• Experience managing digital assets and understanding usage rights
• Ability to lift up to 30 lbs when needed.
• Able to quickly adapt to changing schedules, new marketing needs and unexpected situations.
• Have a strong interest in the skincare industry and an understanding of the creative process in a studio environment.