Admissions Assistant - Part Time (50%)

Part Time, onsite
La Scuola International School
San Francisco, United States of America

Salary undisclosed

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Company Description

La Scuola International School is the only Reggio Emilia inspired, International Baccalaureate (Early, Primary and Middle Years) and Italian Language Immersion school in the world. Teachers are researchers and are supported with robust Professional Development opportunities throughout the year.

Learning is a part of everything that we do, not just what happens in the classroom. While our school experience is rooted in highly regarded curricula, the magic of La Scuola is more than what we teach. It is how we teach and learn, which is truly a way of living, thinking, and interacting with the world. To learn more, please visit us at www.lascuolasf.org.

Founded: 2002

Number of students: 435

Locations: San Francisco and Silicon Valley

La Scuola International School is an independent non-profit school accredited by NAIS, CAIS, WASC and CIS and is one of two Italian schools recognized by the Italian government in the United States.

Job Description

La Scuola International is seeking an Admissions Assistant. This role reports to the Director(s) of Admissions and supports the administrative work of the Admissions Office. This is a part time position (approx. 20 hours per week), and the schedule will vary based on the needs of the department. This is a community facing role which gives families a first glimpse into La Scuola. Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to the mission of La Scuola are musts. Note, flexibility is important as there will be morning events beginning at 7:30 am, evening events until 9:00 pm and, Saturday events as well during the academic year / admissions season.

Primary Duties And Responsibilities

Helps create, organize, and prepare admission materials.
Responds and logs Admissions inquiries.
Assists with admissions events set up, such as open houses, community events, tours; and prepares all relevant materials beforehand. Note many events happen after school hours in the evenings or weekends.
Assists in the admissions process by setting up the online tour scheduling system (in Ravenna), booking tours, and making other appointments, as appropriate.
Track and respond to inquiries, extensive and on-going phone call, email, and in-person communication, including following up with feedback surveys
Organize individual screens and group visits for preschool, kindergarten and other applicants.
Schedules assessments (as needed) and student visits for Grade 1 -- 8 applicants under the guidance of Directors.
Assists in managing and updating Admissions databases.
Maintains and ensures completion of all applicant files.
Prepares files for review by the Admissions Committee
Represents the Admissions Office in accordance with the school's mission.
Helps with new student and families onboarding process.
Supports annual transitions and student matriculation.
May collaborate with Parents Association on planning and events.

Qualifications

Bachelor's Degree and / or 2-3 years of experience in admissions / school administration
Proficiency with multiple software platforms including Google Suite of services, primarily Docs, Sheets and Slides, Microsoft Excel, etc.
Database skills essential (familiarity with Ravenna and Blackbaud a plus).
Fluency in Spanish (written and oral) and / or Italian a plus

Basic Skills

Ability to communicate effectively and professionally both verbally and in writing.
Sound judgment and discretion relating to confidential projects, personnel, school, or student matters.
Multi-tasker with ability to handle multiple projects without missing deadlines; self-directed and enjoys taking initiative. Meticulous attention to detail.
A cooperative team approach with colleagues and a willingness to take on responsibilities beyond those explicitly defined.
Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks.
Ability to relate effectively with a diverse community, including staff, students, and parents.

Physical Requirements And Work Environment

Busy and noisy office environment with frequent interruptions.
Work in an environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
Regularly sit, talk, and hear; able to visually intercept visitors.
Regularly use close and distance vision.
Hearing and speaking to exchange information
Seeing to read a variety of materials
Working at a desk and computer screen for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard
Bending at the waist, kneeling or crouching to file materials
Lifting and transporting boxes weighing up to fifty pounds
Turn, bend, reach, and may occasionally use a ladder.

Professional Performance Standards

Maintaining an awareness of the school’s mission and philosophy;
Performing tasks and responsibilities in a complete and timely manner;
Maintaining a creative, team-building approach to job performance and seeking to bring a constructive,
problem-solving orientation to all tasks;
Seeking opportunities to develop skills and create opportunities to teach co-workers;
Communicating in a timely, honest and sufficient manner;
Exercising professional judgment and discretion; and
Working well with a diverse staff and school community.
Embody La Scuola’s vision and values: Nothing without Joy!

Helps create, organize, and prepare admission materials.
Responds and logs Admissions inquiries.
Assists with admissions events set up, such as open houses, community events, tours; and prepares all relevant materials beforehand. Note many events happen after school hours in the evenings or weekends.
Assists in the admissions process by setting up the online tour scheduling system (in Ravenna), booking tours, and making other appointments, as appropriate.
Track and respond to inquiries, extensive and on-going phone call, email, and in-person communication, including following up with feedback surveys
Organize individual screens and group visits for preschool, kindergarten and other applicants.
Schedules assessments (as needed) and student visits for Grade 1 -- 8 applicants under the guidance of Directors.
Assists in managing and updating Admissions databases.
Maintains and ensures completion of all applicant files.
Prepares files for review by the Admissions Committee
Represents the Admissions Office in accordance with the school's mission.
Helps with new student and families onboarding process.
Supports annual transitions and student matriculation.
May collaborate with Parents Association on planning and events.

Qualifications

Bachelor's Degree and / or 2-3 years of experience in admissions / school administration
Proficiency with multiple software platforms including Google Suite of services, primarily Docs, Sheets and Slides, Microsoft Excel, etc.
Database skills essential (familiarity with Ravenna and Blackbaud a plus).
Fluency in Spanish (written and oral) and / or Italian a plus

Basic Skills

Ability to communicate effectively and professionally both verbally and in writing.
Sound judgment and discretion relating to confidential projects, personnel, school, or student matters.
Multi-tasker with ability to handle multiple projects without missing deadlines; self-directed and enjoys taking initiative. Meticulous attention to detail.
A cooperative team approach with colleagues and a willingness to take on responsibilities beyond those explicitly defined.
Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks.
Ability to relate effectively with a diverse community, including staff, students, and parents.

Physical Requirements And Work Environment

Busy and noisy office environment with frequent interruptions.
Work in an environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
Regularly sit, talk, and hear; able to visually intercept visitors.
Regularly use close and distance vision.
Hearing and speaking to exchange information
Seeing to read a variety of materials
Working at a desk and computer screen for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard
Bending at the waist, kneeling or crouching to file materials
Lifting and transporting boxes weighing up to fifty pounds
Turn, bend, reach, and may occasionally use a ladder.

Professional Performance Standards

Maintaining an awareness of the school’s mission and philosophy;
Performing tasks and responsibilities in a complete and timely manner;
Maintaining a creative, team-building approach to job performance and seeking to bring a constructive,
problem-solving orientation to all tasks;
Seeking opportunities to develop skills and create opportunities to teach co-workers;
Communicating in a timely, honest and sufficient manner;
Exercising professional judgment and discretion; and
Working well with a diverse staff and school community.
Embody La Scuola’s vision and values: Nothing without Joy!