Leasing Coordinator/Administrator
Tactex Recruiting Advisors is a recruiting company, and we're working on behalf of a Client Firm who's looking for a talented and high-character Leasing Coordinator/Administrator.
- Do you have at least 3+ years of proven experience working with retail leases (e.g. lease support, lease admin, etc.)?
- Do you have Administrative Support experience (e.g. Executive Assistant, Admin Coordinator, etc.)?
- Do you enjoy interacting with tenants, brokers, and stakeholders?
- Are you meticulous, thorough, and incredibly accurate while working in a fast paced environment?
- Have you ever worked with Yardi, or any similar real estate software?
Then you might be the perfect fit!
As the Leasing Coordinator/Administrator you will play a key role in supporting the Leasing Director, while also collaborating with the Lease Administration and Legal teams to facilitate and track leasing transactions. You will be responsible for deal management, administrative support, research, and reporting, and ensuring that leasing activity is accurately recorded and communicated across internal teams and external stakeholders. This position requires a detail-oriented professional with a strong background in commercial real estate leases, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Want to join a growing company with a solid, high-character team that treats you like family?
At Tactex Recruiting Advisors, we can vouch for the character and culture of this Client. They're different than most companies who *say* they live by their values. This Client Firm truly cares for their people, they have an outstanding vision and mission, and they encourage growth in the company for those that exceed expectations!
Pay range: $26-$31/hr (equivalent of ~$54k-64k salary).
Location: 100% Remote.
Responsibilities:
- Maintain accurate leasing activity records in Yardi, Salesforce, and project management tools.
- Assist in preparing Letters of Intent (LOIs), term sheets, and other deal-related documents.
- Track key leasing milestones such as store openings, tenant build-outs, and improvement allowances.
- Process lease-related invoices, including leasing commissions and tenant improvements.
- Manage the leasing email inbox and voicemail, ensuring timely responses and organization.
- Schedule meetings, prepare agendas, and coordinate communications with tenants, brokers, and business partners.
- Arrange travel and logistics for leasing team members as needed.
- Support the Legal team with lease document preparation, including rent schedules and site plans.
- Coordinate lease document signatures and notarization.
- Review lease documents for accuracy against negotiated deal terms.
- Conduct research on lease terms, tenant requests, and prospective tenants.
- Support Investor Relations and Analysis teams by providing leasing data and responding to inquiries.
- Prepare leasing status reports, quarterly investor updates, and other required reporting.
Qualifications:
- 3+ years of experience in a leasing support, lease administration, or commercial real estate role, where you've specifically worked with retail leases.
- Strong understanding of commercial lease documents, amendments, and retail real estate terminology.
- Excellent written and verbal communication skills to interact professionally with tenants, brokers, and stakeholders.
- High level of attention to detail, organization, and problem-solving abilities.
- Ability to work independently, exercise sound judgment, and manage multiple priorities effectively.
- Proficiency in Microsoft Outlook, Excel, and Word
- Yardi experience strongly preferred.
Tactex Recruiting Advisors is a recruiting company, and we're working on behalf of a Client Firm who's looking for a talented and high-character Leasing Coordinator/Administrator.
- Do you have at least 3+ years of proven experience working with retail leases (e.g. lease support, lease admin, etc.)?
- Do you have Administrative Support experience (e.g. Executive Assistant, Admin Coordinator, etc.)?
- Do you enjoy interacting with tenants, brokers, and stakeholders?
- Are you meticulous, thorough, and incredibly accurate while working in a fast paced environment?
- Have you ever worked with Yardi, or any similar real estate software?
Then you might be the perfect fit!
As the Leasing Coordinator/Administrator you will play a key role in supporting the Leasing Director, while also collaborating with the Lease Administration and Legal teams to facilitate and track leasing transactions. You will be responsible for deal management, administrative support, research, and reporting, and ensuring that leasing activity is accurately recorded and communicated across internal teams and external stakeholders. This position requires a detail-oriented professional with a strong background in commercial real estate leases, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Want to join a growing company with a solid, high-character team that treats you like family?
At Tactex Recruiting Advisors, we can vouch for the character and culture of this Client. They're different than most companies who *say* they live by their values. This Client Firm truly cares for their people, they have an outstanding vision and mission, and they encourage growth in the company for those that exceed expectations!
Pay range: $26-$31/hr (equivalent of ~$54k-64k salary).
Location: 100% Remote.
Responsibilities:
- Maintain accurate leasing activity records in Yardi, Salesforce, and project management tools.
- Assist in preparing Letters of Intent (LOIs), term sheets, and other deal-related documents.
- Track key leasing milestones such as store openings, tenant build-outs, and improvement allowances.
- Process lease-related invoices, including leasing commissions and tenant improvements.
- Manage the leasing email inbox and voicemail, ensuring timely responses and organization.
- Schedule meetings, prepare agendas, and coordinate communications with tenants, brokers, and business partners.
- Arrange travel and logistics for leasing team members as needed.
- Support the Legal team with lease document preparation, including rent schedules and site plans.
- Coordinate lease document signatures and notarization.
- Review lease documents for accuracy against negotiated deal terms.
- Conduct research on lease terms, tenant requests, and prospective tenants.
- Support Investor Relations and Analysis teams by providing leasing data and responding to inquiries.
- Prepare leasing status reports, quarterly investor updates, and other required reporting.
Qualifications:
- 3+ years of experience in a leasing support, lease administration, or commercial real estate role, where you've specifically worked with retail leases.
- Strong understanding of commercial lease documents, amendments, and retail real estate terminology.
- Excellent written and verbal communication skills to interact professionally with tenants, brokers, and stakeholders.
- High level of attention to detail, organization, and problem-solving abilities.
- Ability to work independently, exercise sound judgment, and manage multiple priorities effectively.
- Proficiency in Microsoft Outlook, Excel, and Word
- Yardi experience strongly preferred.